(a)Requirement that a correctional officer make a written request. —
No government agency or person shall be found to have violated any provision of this subchapter if the correctional officer has not submitted a written request calling for the protection of the correctional officer’s personal information.
(b)Written request procedure. —
(1)A correctional officer’s written request is valid if any of the following occur:
a. The correctional officer sends a written request directly to a government agency or person.
b. The correctional officer files a written request with the Department for the Department to notify government agencies and persons.
(2)The Department shall develop a policy and procedure for a correctional officer to file a written request with the Department for the Dep
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(a)Requirement that a correctional officer make a written request. —
No government agency or person shall be found to have violated any provision of this subchapter if the correctional officer has not submitted a written request calling for the protection of the correctional officer’s personal information.
(b)Written request procedure. —
(1) A correctional officer’s written request is valid if any of the following occur:
a. The correctional officer sends a written request directly to a government agency or person.
b. The correctional officer files a written request with the Department for the Department to notify government agencies and persons.
(2) The Department shall develop a policy and procedure for a correctional officer to file a written request with the Department for the Department to notify government agencies and persons and shall enroll the correctional officer in the services of an online privacy vendor.
(c) In each quarter of a calendar year, the Department shall provide a list of all correctional officers who have submitted a written request to it, to the appropriate officer with ultimate supervisory authority for a government agency. The officer shall promptly provide a copy of the list to all government agencies under the officer’s supervision. Receipt of the written request list compiled by the Department by a government agency shall constitute a written request to that agency for the purposes of this subchapter.
(d) A representative from the correctional officer may submit a written request on the correctional officer’s behalf, provided that the correctional officer gives written consent to the representative and provided that the representative agrees to furnish a copy of that consent when a written request is made. The representative shall submit the written request as provided in subsection (b) of this section.
(e)Information to be included in the written request. —
(1) A correctional officer’s written request shall specify what personal information shall be maintained private.
(2) If a correctional officer wishes to identify a secondary residence as a home address as that term is defined in this subchapter, the designation shall be made in the written request.
(3) A correctional officer shall disclose the identity of the correctional officer’s family and indicate that the personal information of these family members shall also be excluded to the extent that it could reasonably be expected to reveal the personal information of the correctional officer.
(f)Duration of the written request, removal for cause, renewals, revocations, and good standing clause. —
(1) A correctional officer’s written request is valid for 2 years, unless the correctional officer is removed for cause or fired, in which case that correctional officer’s name must be immediately removed by the Department.
(2) A correctional officer may renew their written request an unlimited number of times so long as they remain employed with the Department.
(3) A correctional officer may revoke their written request by providing notice to the Department or the government agency, person, business, or association with written permission to release the private information.
(4) Any correctional officer who retires or leaves the Department in good standing is eligible to request a 2-year extension of their written request from the date of retirement or date of leave.