§ 2-3-114 — State records management - duties of state auditor - definitions

(1) For purposes of this section, unless the context otherwise requires:

(a) Agency means every department, institution, and agency of state
government, including educational institutions and the judicial and legislative
branches.

(b) Records shall have the same meaning as set forth in section 24-80-101
(1), C.R.S., and shall include a record as defined in section 24-71.3-102 (13), C.R.S.

(2) The state auditor shall conduct records management audits of every
agency on a periodic basis as determined by the state auditor. Such records
management audits shall be conducted separately or in connection with an agency
audit conducted pursuant to section 2-3-103.

(3) The executive director of the department of personnel or the director's
designee shall, in consultation with the state archivist, provide the state auditor
with guidelines by September 1, 2001, for determining whether an agency is:

(a) Managing its records in compliance with the administrative and technical
procedures for records maintenance and management established pursuant to
section 24-80-102 (3), C.R.S.; and

(b) Improving the general accessibility of the records in the agency's
custody.

Legislative History

Source: L. 2001: Entire section added, p. 75, � 1, effective August 8. L. 2005: (1)(b) amended, p. 760, � 8, effective June 1.