Arkansas § 19-11-277 Solicitation conferences

Arkansas Statutes

§ 19-11-277 — Solicitation conferences

Arkansas § 19-11-277

Title19

This text of Arkansas § 19-11-277 (Solicitation conferences) is published on Counsel Stack Legal Research, covering Arkansas primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook

Ark. Code Ann. § 19-11-277 (2026).

Text

(a)(1) A state agency may hold a solicitation conference before or after issuing an invitation for bids, a request for proposals, or a request for statements of qualifications and performance data under § 19-11-801 et seq.

(2)A solicitation conference may be held:

(A)In person; or (B) Online or in another virtual format.

(b)Attendance by a vendor at a solicitation conference is not required for that vendor's bid, proposal, or statement of qualifications and performance data to be accepted unless the attendance requirement is:

(1)Explicitly stated in the invitation for bids, request for proposals, or request for statements of qualifications and performance data; and (2) Approved by the State Procurement Director or the head of the procurement agency.

(c)A state agency holding a solici

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(a) (1) A state agency may hold a solicitation conference before or after issuing an invitation for bids, a request for proposals, or a request for statements of qualifications and performance data under § 19-11-801 et seq. (2) A solicitation conference may be held: (A) In person; or (B) Online or in another virtual format. (b) Attendance by a vendor at a solicitation conference is not required for that vendor's bid, proposal, or statement of qualifications and performance data to be accepted unless the attendance requirement is: (1) Explicitly stated in the invitation for bids, request for proposals, or request for statements of qualifications and performance data; and (2) Approved by the State Procurement Director or the head of the procurement agency. (c) A state agency holding a solicitation conference shall: (1) For an invitation for bids or a request for proposals, include the date and time of the solicitation conference in the notice required under § 19-11-229 ; (2) Require vendors in attendance at a solicitation conference to sign in at the solicitation conference or provide a registration record for an online or other virtual solicitation conference, regardless of whether attendance is required under the solicitation; and (3) Maintain the sign-in sheet or registration records with the other documents related to the solicitation. (d) A statement made at a solicitation conference does not change the invitation for bids, request for proposals, or request for statements of qualifications and performance data unless a change is made by written amendment to the invitation for bids, request for proposals, or request for statements of qualifications and performance data. (e) A state agency is encouraged to hold a solicitation conference for a procurement that: (1) Has a contract amount of at least: (A) Five million dollars ($5,000,000) for a single contract year; or (B) Thirty-five million dollars ($35,000,000) for the total anticipated term of the contract, including any extensions, based on the previous contract for the same commodities or services or, if a previous contract is not available, a contract for similar commodities or services; or (2) Is of strategic importance to the state.