(a)Sound measurement techniques and procedures shall be used in rating the results of tests and determining the relative ranking of the candidates. In all examinations the minimum rating standards for each test, or parts or sections thereof shall be established under the supervision of the director. Candidates may be required to attain at least a minimum rating on each test in order to receive a passing grade or to be rated on the remaining parts of the examination or test. No person whose final earned average on the examination is less than 70 shall be placed on the employment register. The final earned rating of a competitor shall be determined by averaging the earned rating on each part of the examination in accordance with the weight established for each part prior to the date of the
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(a)
Sound measurement techniques and procedures shall be used in rating the results of tests and determining the relative ranking of the candidates. In all examinations the minimum rating standards for each test, or parts or sections thereof shall be established under the supervision of the director. Candidates may be required to attain at least a minimum rating on each test in order to receive a passing grade or to be rated on the remaining parts of the examination or test. No person whose final earned average on the examination is less than 70 shall be placed on the employment register. The final earned rating of a competitor shall be determined by averaging the earned rating on each part of the examination in accordance with the weight established for each part prior to the date of the examination and announced in the public notice of the examination.
(b)
Whenever two or more applicants have a like final earned average, ties shall be resolved by the following order of methods:
(1)
First, the order of ratings on the most heavily weighted part of the examination shall be used.
(2)
If a tie still exists and the candidates are competing on a promotional basis, the candidate with the greatest seniority in the service shall be ranked first.
(3)
If a tie still exists, then the date of application for examination shall be used.
(4) If a tie still exists, then the date of original application for employment shall be used.
(5)
Finally, if a tie still exists, then the lowest application number of the applicants shall be used.
(c)
Each person who takes an examination shall be notified by mail of his or her standing in the group or of his or her failure.
(d)
Each person who takes a promotional examination shall be entitled to inspect the examination rating with the appropriate scoring key for 30 days after notices of results have been mailed. The questions used in promotional and other tests and examinations may be kept confidential and not subject to inspection at the discretion of the director. All examination papers may be destroyed upon the expiration of the eligible register and exam papers of failing applicants may be discarded 60 days after examination.
(e)
No request for a change of an examination rating shall be entertained by the director unless the request is made within 30 days after notice to the applicant of his or her rating, and the applicant specifies the matters to which he or she objects. No change in ratings shall be made unless some manifest error shall appear in the face of the paper. Notwithstanding the foregoing, no appointment previously made shall be changed or cancelled. If a review of rating results in a change of position on a list or register, all persons so affected shall be notified by mail.
(f)
With the approval of the board, the director may order a special or supplementary examination giving reasons therefor in writing. A classified employee with permanent status who is prevented from competing in a promotional examination for a valid reason beyond his or her control, or because of his or her absence on an authorized military leave, and who is reinstated to his or her position before the expiration of the eligible list, upon his or her request, shall be given the opportunity to take the same or an equally difficult examination. No request for supplemental examination shall be entertained after 24 hours from the date and time of the announced examination. The director shall determine if the same test or one of equal difficulty shall be entered on the original promotion list in accordance with his or her final earned average. If the final earned average of the employee is higher than that attained by the person who was last promoted from that list, and if the vacancy filled by the promotion was in the department in which the employee is employed, he or she shall be entitled to be certified immediately. However, no applicant competing on an open basis shall be granted a special or supplementary test unless the failure of an applicant to appear at the stated test was due to manifest error on the part of the director or his or her staff.
(g)
If during an examination, an applicant is found to be using, without permission, any extraneous information such as other candidates’ papers, memoranda, crib notes, pamphlets, or books of any kind, his or her test papers shall be taken and the director shall give him or her a grade of zero and note on the test papers the reason for the marking. The applicant shall be barred from taking any future examinations. No person shall willfully or corruptly make a false mark, grade, estimate, or report on an examination with respect to the proper standing of any person examined, or willfully or corruptly make any false representation concerning any person examined; or furnish to anyone special or secret information for the purpose of improving or injuring the prospects or chances of the appointment, employment, or promotion of any person examined or to be examined. Any person guilty of these acts is guilty of a misdemeanor.
(h) The director may cancel, postpone, reschedule, or reannounce any examination for any good and sufficient reason deemed in the best interest of the service. Irregular incidents shall be reported to the board and appear in writing with the reason for the action.