The words, terms, and phrases defined below shall have the following meanings:
(1)APPOINTING AUTHORITY. A person, officer, board, or other body whose jurisdiction or powers are confined wholly or primarily within the territorial limits of the county and who or which possess final power to discharge, appoint, or promote persons to services, jobs, offices, or positions, the compensation of which is paid in whole or in part from public funds of Shelby County. The county commission, tax assessor, tax collector, judge of probate, county manager, and the county department heads are appointing authorities within the meaning of this definition.
(2)BOARD. The Personnel Board of Shelby County created by this part.
(3)CERTIFICATION. A submission of names and eligibles from a reemployment list, a p
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The words, terms, and phrases defined below shall have the following meanings:
(1)
APPOINTING AUTHORITY. A person, officer, board, or other body whose jurisdiction or powers are confined wholly or primarily within the territorial limits of the county and who or which possess final power to discharge, appoint, or promote persons to services, jobs, offices, or positions, the compensation of which is paid in whole or in part from public funds of Shelby County. The county commission, tax assessor, tax collector, judge of probate, county manager, and the county department heads are appointing authorities within the meaning of this definition.
(2)
BOARD. The Personnel Board of Shelby County created by this part.
(3)
CERTIFICATION. A submission of names and eligibles from a reemployment list, a promotion list, or an eligibility register to an appointing authority for the purposes of filling a position in the classified service.
(4)
CLASS. A group of positions in the classified service sufficiently similar in respect to the duties, responsibilities, and authority that the same descriptive title may be used to identify all positions allocated to the class, that the same requirements as to education, experience, capacity, knowledge, proficiency, ability, and other qualifications should be required of the incumbents and that the same schedule of compensation can be made to apply with equity.
(5)
CLASSIFICATION PAY PLAN. The pay plan which outlines the appropriate pay grade assignments for each position that was assigned to the appropriate grade in accordance with its duties, responsibilities, requirements, and authority. The pay plan shall have set pay grades, ranges, and steps for all full-time county positions including classified and unclassified service positions.
(6)
CLASSIFIED SERVICE. A category of service that provides permanent status to an individual after satisfactorily completing a probationary period. A regular employee shall be terminated through the means of disciplinary actions or reduction in force.
(7)
COMMISSION. Those individuals elected to the official position of county commissioner.
(8)
COUNTY. Shelby County.
(9)
COUNTY ATTORNEY. An attorney appointed and approved by the commission.
(10)
COUNTY MANAGER. The individual employed by the commission to administer and perform the administrative duties of the commission. The county manager shall be an unclassified position and shall serve at the pleasure of the commission. The county manager shall be afforded a written notice of employment termination signed by a majority of the commission at least 90 days prior to the effective termination date. The commission shall notify the director of the action in order to insure administration of existing benefits.
(11)
DEPARTMENT HEAD. The top management individual in each of the county’s operating divisions, including, but not limited to, the county engineer, county clerk, data processing manager, personnel director, di-rector of inspection services, planning director, EMA director, environmental manager. Each department head is considered an appointing authority in his or her respective divisions. Department heads are members of the classified service as defined in this part and are responsible to and super-vised by the county manager. The county commission and county manager shall be responsible for the selection of department heads excluding the juvenile court services director. The chief probation officer-juvenile court services director is considered a department head in his or her respective division and is a member of the unclassified service. The chief probation officer-juvenile court services director is appointed and serves at the plea-sure of the district court judge-juvenile court. The county manager shall have authority to communicate any performance activities of the chief probation officer-juvenile court services director to the district court judge-juvenile court.
(12)
DIRECTOR. The personnel director employed by the county through the county manager to perform the duties of the civil service system. The director shall be experienced in the field of personnel administration, shall implement the merit system in accordance with this part, and shall carry out the policies established by the board and the county commission.
(13)
ELIGIBLE. A person whose name is on a reemployment list, a promotion list, or an eligibility register.
(14)
ELIGIBILITY REGISTER. A record containing the names of those persons who have successfully completed prescribed interviews, tests, and who possess the required educational background and the verification of previous employment experiences in order of their respective qualifications from the highest to the lowest and who are considered qualified for appointment to positions in the class for which the evaluations were held.
(15)
EMPLOYEE or APPOINTEE. A person in the classified service herein set up and appointed by an appointing authority, unless herein specifically exempted.
(16)
FULL–TIME POSITION. A position in the classified or unclassified service which is recognized as requiring 32 to 40 hours of work per week for a continuous period of more than 12 months. Regular employees in the classified service occupy full-time positions. A position in the unclassified service which is established and regularly requires the full services of an individual for a period of 32 to 40 hours per week for a continuous period of greater than 12 months shall be recognized as a full-time position.
(17)
PART–TIME AND TEMPORARY POSITION. Any position in the classified service which requires or is likely to require the services of an incumbent during certain parts of a year. Part-time positions shall be positions with a maximum scheduled work week of 32 hours or less, unless increased due to extreme need requirements with preapproval from the director. Temporary positions shall be positions established for a maximum term of 12 consecutive months and may be scheduled to work up to 40 hours or more per work week. Part-time and temporary positions are not permanent and are not subject to a probationary period. Employees occupying part-time or temporary positions are employed-at-will, and are subject to dismissal with or without cause and without appeal.
(18)
PAY GRADE. The specific pay range as set forth in the pay plan.
(19)
PAY STEP. The specification pay rate within a pay range as set forth in the pay plan.
(20)
PERMANENT POSITION. Any position in the classified service which has required or which is likely to require the full-time services of an incumbent without interruption for a period of more than 12 months.
(21)
PERSONNEL BOARD. The Personnel Board of Shelby County created by this part.
(22)
POLICY, RULE, or REGULATION. Policies, rules, or regulations adopted by the board in accordance with this part which are considered necessary to carry out this part and to develop a comprehensive civil service system, so long as the policies, rules, and regulations adopted by the board do not modify or change the intent of this part.
(23)
POSITION. Any job or set of duties in the classified service requiring the full-time or part-time employment of one person in the performance and exercise thereof.
(24)
PROBATIONARY EMPLOYEE. An employee appointed to a permanent position in the classified service from a reemployment list and eligibility register who has not completed his or her six-month probationary period. The traditional probationary employee with regular employee status shall serve a 30–day probationary period. No employee shall have appeal rights until obtaining designation as a regular employee.
(25)
PROBATIONARY PERIOD. A period of six continuous months of employment applicable to a permanent position in the classified service. The probationary period is recognized as the employed-at-will period, whereas the employee does not have appeal rights. The promotional probationary period for promoted regular status employees in the classified service shall be 30 calendar days without any interruptions in service.
(26)
PROMOTION. An advancement from one class to another related occupational class with increased duties or responsibilities, and for which a higher rate of pay is prescribed.
(27)
PUBLIC HEARINGS. A meeting of the board, open to the public, whereat any citizen, taxpayer, or party at interest may appear and be heard.
(28)
PUBLIC NOTICE. A written notice placed upon the bulletin board maintained at or near the entrance to the county courthouse in a place accessible to the public during business hours.
(29)
PUBLIC RECORDS. A record which the public shall have the right to inspect in a reasonable manner during the ordinary business hours.
(30)
QUALIFICATIONS. The minimum experience, educational, physical, and personal requirements determining the eligibility of an applicant for examination and consideration.
(31)
REEMPLOYMENT LIST. A list of regular employees of the classified service who have been laid off due to a reduction in force within the past two years.
(32)
REGULAR EMPLOYEE. An employee who was appointed under this part to a permanent position and who has completed his or her probationary period.
(33) SPECIFICATIONS. A formal statement descriptive of a position and shall contain:
a.
The title and class.
b. A description of the duties and responsibilities thereof.
c. The minimum qualifications required of applicants as to education, experience, physical ability, and other attributes.
(34) TESTS. Written or oral examinations or other methods established as herein provided to determine the merit, efficiency, and general fitness of applicants for positions.
(35) TITLE. The term used to designate all employment by class and grade and shall be descriptive of the duties of the position.
(36) UNCLASSIFIED SERVICE. A category of service that provides for employment-at-will for the employee, therefore, serving at the pleasure of the respective appointing authority and possessing no appeal rights. Employees occupying positions in the unclassified service are employed at the will and job discretion of the applicable appointing authority, therefore, never obtaining permanent or regular employment status.