(a)The membership of the citizens supervisory committee shall consist of qualified electors of the City of Dothan. The Citizens Supervisory Committee of the City of Dothan shall be composed of the following: One member or representative appointed or elected from the following respective federated, national, or international organizations, associations, or groups whose primary function is civic or service, as distinguished from social organizations, associations, or groups now existing in the city and generally known as:
(2)Association of Women and Youth.
(3)Dothan Area Chamber of Commerce.
(7)Dothan–Wiregrass NAACP.
(10)Kiwanis Club, Houston County.
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(a) The membership of the citizens supervisory committee shall consist of qualified electors of the City of Dothan. The Citizens Supervisory Committee of the City of Dothan shall be composed of the following: One member or representative appointed or elected from the following respective federated, national, or international organizations, associations, or groups whose primary function is civic or service, as distinguished from social organizations, associations, or groups now existing in the city and generally known as:
(1) Altrusa Club.
(2) Association of Women and Youth.
(3) Dothan Area Chamber of Commerce.
(4) Civitan Club.
(5) Dothan Jaycees.
(6) Dothan Rotary Club.
(7) Dothan–Wiregrass NAACP.
(8) Exchange Club.
(9) Kiwanis Club, Dothan.
(10) Kiwanis Club, Houston County.
(11) Lions Club, Wiregrass.
(12) Lions Club, Dothan.
(13) Optimist Club.
(14) Pilot Club.
(15) Renaissance Wives Club.
(16) Rotary Club, Houston County.
(17) Wiregrass Elks Lodge.
(18) Young Men’s Civic Club, or any other like organization, association, or group, after such organization, association, or group shall have been approved for membership at a regular meeting of the then existing members by three-fourths of such membership present and voting.
(b) Each member shall be a bona fide resident of Dothan and a qualified elector of Dothan. No person shall be elected or appointed as a member of the committee if he or she is an elected or an appointed official or a classified or unclassified employee of the City of Dothan. Members of the citizens supervisory committee, so appointed or elected from organizations one through eight above shall serve for a two-year term. The members of the citizens supervisory committee so appointed or elected from organizations nine through 18 above shall serve for a four-year term, and their successors in office shall serve for a term of four years and until their successors in office have been appointed or elected.
(c) The organizational or first meeting of the committee shall be held within 90 days from May 14, 1992. The personnel director shall mail notification of the passage of this part to each organization named above and each organization shall notify the personnel director by mail of the appointment or election of their organization’s member to the citizens supervisory committee. The first organizational meeting shall be held at city hall.
(d) At its first meeting, the committee shall appoint or elect a chairperson and a vice-chairperson. The chairperson of the committee shall preside at all meetings, or in the chairperson’s absence the vice-chairperson, and shall be entitled to vote only in the case of a tie. The proposed members of the committee present, in the event less than a majority of the members attend any meeting, shall adjourn the meeting and call another meeting at a time and place to be then determined. The designated members of the committee shall have the right, respectively, to serve as members of the committee during the term of office in their respective organization, association, or group above identified. Any qualified elector of the City of Dothan may file with the chairperson of the committee the written objection to the right of any person or organization to sit on the committee. The chairperson shall rule upon the objections in writing. The first order of business at the next meeting of the committee shall be a report by the chairperson of the objections and ruling thereon. The ruling shall be final unless the objecting party, within five days, duly appeals to the committee; in which event the seated members shall, upon a hearing on the objection, after notice is duly given to the objecting party and party objected to, determine the qualifications of the party objected to.
(e) The vote of the majority of the members of the committee present shall govern in all matters if a quorum be present. The committee may adopt, from time to time, such rules, regulations, and modes of procedure that it deems expedient to enable it to dispatch its business in an orderly manner. The chairperson may call upon the chief of police of the city to attend the meetings of the committee and preserve order and execute the decisions, rules, and orders of the committee and of the chairperson thereof. The chairperson may punish for contempt of the committee in like manner and extent as may be done by the judges of circuit courts of this state.
(f) The personnel director shall act as secretary and such secretary shall be the keeper and custodian of the minutes, records, property, and paraphernalia of the committee, and he or she may call upon the personnel board to furnish such supplies and a safe place for keeping the records and property. The expense and cost of each meeting shall be paid in the manner as provided for in this part.
(g) The committee shall meet in regular session in each of the months of April and October, at such date and hour as the committee shall determine to receive reports of the mayor, personnel board, and city manager and to make such recommendations to the board as it shall deem in the interest of the sound administration of this part, to elect a successor of any member of the personnel board whose term of office expires before the next regular meeting of the committee, and to transact such other business as may properly come before the committee. The chairperson of the committee or a majority of the members thereof may call special meetings of the committee to transact any business which may have arisen. All meetings shall be held at the city hall, or some other public meeting place designated by the chairperson. Notice of all called meetings of the committee shall be given to members of the committee by certified mail giving at least five days’ notice of such meeting such notice must be signed by the persons calling the meeting and the purpose thereof shall be briefly outlined. Notice of regular meetings shall be given to members of the committee by regular mail giving at least five days’ notice of such meeting, but failure of any member to receive notice of any meeting either regular or special shall not invalidate any act of the committee transacted at such meeting. A majority of persons serving as members of the committee shall constitute a quorum to do business, but less than that number may adjourn and may compel the attendance of the absent members, in such manner and under such penalties as may be prescribed by the rules and regulations promulgated by the committee. The committee shall serve without compensation and shall have general supervisory control of the personnel department.