Whether Postal Employees Are Entitled to Receive Service Credit, for Purposes of Their Retirement Annuity Under the Federal Employees' Retirement System, for Periods of Employment During Which the USPS Has Not Made Its Required Employer Contributions

CourtDepartment of Justice Office of Legal Counsel
DecidedNovember 1, 2011
StatusPublished

This text of Whether Postal Employees Are Entitled to Receive Service Credit, for Purposes of Their Retirement Annuity Under the Federal Employees' Retirement System, for Periods of Employment During Which the USPS Has Not Made Its Required Employer Contributions (Whether Postal Employees Are Entitled to Receive Service Credit, for Purposes of Their Retirement Annuity Under the Federal Employees' Retirement System, for Periods of Employment During Which the USPS Has Not Made Its Required Employer Contributions) is published on Counsel Stack Legal Research, covering Department of Justice Office of Legal Counsel primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

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Whether Postal Employees Are Entitled to Receive Service Credit, for Purposes of Their Retirement Annuity Under the Federal Employees' Retirement System, for Periods of Employment During Which the USPS Has Not Made Its Required Employer Contributions, (olc 2011).

Opinion

WHETHER POSTAL EMPLOYEES ARE ENTITLED TO RECEIVE SERVICE CREDIT, FOR PURPOSES OF THEIR RETIREMENT ANNUITY UNDER THE FEDERAL EMPLOYEES’ RETIREMENT SYSTEM, FOR PERIODS OF EMPLOYMENT DURING WHICH THE UNITED STATES POSTAL SERVICE HAS NOT MADE ITS REQUIRED EMPLOYER CONTRIBUTIONS The Office of Personnel Management may not address the United States Postal Service’s failure to make statutorily required retirement contributions by denying its employees accrued service credit under the Federal Employees’ Retirement System during their periods of qualifying federal employment.

November 1, 2011

MEMORANDUM OPINION FOR THE GENERAL COUNSEL OFFICE OF PERSONNEL MANAGEMENT AND THE GENERAL COUNSEL AND EXECUTIVE VICE PRESIDENT UNITED STATES POSTAL SERVICE

On June 22, 2011, the United States Postal Service (“USPS” or “Postal Service”) notified the Office of Personnel Management (“OPM”) that, because of its financial difficulties, the Postal Service, as a cash conservation measure, was suspending its employer contributions to the Civil Service Retirement and Disability Fund (“the Fund”) on behalf of those postal employees covered by the Federal Employees’ Retirement System Act (“FERS”), 5 U.S.C. §§ 8401-8479 (2006 & Supp. IV 2010). In light of that suspension, OPM requested an opinion from our Office regarding (1) whether, and to what extent, OPM has discretion to offset the Postal Service’s obligation to make employer retirement contributions against a “surplus” the Postal Service asserts that it has accumulated in the Fund; and (2) whether postal employees are entitled to receive service credit, for purposes of determining their eligibility for retirement and calculating the amount of their retirement annuity, for periods of employment during which the Postal Service has not made its required employer contributions. 1 The Postal Service, an independent agency, joined OPM in the request for an opinion and agreed to be bound by our decision. 2

In its submission to the Office of Legal Counsel (“OLC”), the Postal Service indicated that, despite earlier disagreement, it now “does not contest OPM’s position that the Postal Service is still obligated by the statute to make its employer contribution, despite the existence of the surplus.” USPS Mem. 14; see also id. at 4. The Postal Service, however, also specifically stated that it considers the question “whether the [Postal Service’s] Board [of Governors] was

1 See Memorandum for Virginia Seitz, Assistant Attorney General, Office of Legal Counsel, from Elaine Kaplan, General Counsel, Office of Personnel Management (July 14, 2011) (“OPM Mem.”). OPM enclosed with its submission an undated paper it had received from USPS, with the heading “Effect of Suspension of Agency Contribution to FERS on Employees” (“USPS Paper”). OPM has agreed provisionally to provide service credit to postal employees who may retire while the issue is pending before our Office. OPM Mem. at 2. 2 See Memorandum for Virginia Seitz, Assistant Attorney General, Office of Legal Counsel, from Mary Anne Gibbons, General Counsel and Executive Vice President, United States Postal Service (Aug. 12, 2011) (“USPS Mem.”). Opinions of the Office of Legal Counsel in Volume 36

justified in its decision to suspend the employer contribution in order to conserve cash so as to avoid a shutdown in mail service” to be outside “the scope of [OLC’s] review.” Id. at 3 n.2. Thus, we do not address (i) whether OPM could offset the Postal Service’s required contributions against any surplus it may have in the Fund; (ii) whether the Postal Service’s apparent statutory violation may be excused; or (iii) what other avenues of recourse OPM may have against the Postal Service for its failure to make the statutorily required contributions. Instead, this opinion addresses only the question whether, under the relevant provisions of the FERS statute, postal employees are entitled to receive service credit for periods during which the Postal Service has not made the required employer contributions to the Fund. The Postal Service argues that its employees should receive such credit. Id. at 2-14. OPM disagrees, maintaining that employees cannot be credited with service for periods in which no employer contributions have been made into the Fund. OPM Mem. at 5-9. For the reasons that follow, we agree with the Postal Service that OPM may not address the Postal Service’s failure to make statutorily required contributions by denying its employees accrued service credit under FERS during their periods of qualifying federal employment.

I.

In 1986, Congress enacted the Federal Employees’ Retirement System Act of 1986, Pub. L. No. 99-335, 100 Stat. 514 (codified as amended at 5 U.S.C. §§ 8401-8479 and scattered sections of U.S.C.), a system of retirement and other benefits for federal employees that will gradually supersede the Civil Service Retirement System (“CSRS”), which has been in effect since 1920. See Pub. L. No. 66-215, 41 Stat. 614 (1920) (codified as amended at 5 U.S.C. §§ 8331-8351 (2006 & Supp. 2010)). In enacting FERS, Congress set out, among other things, “to establish a Federal employees’ retirement plan which is coordinated with title II of the Social Security Act”; “to ensure a fully funded and financially sound retirement benefits plan for Federal employees”; and “to assist in building a quality career work force in the Federal Government.” Pub. L. No. 99-335, § 100A(1), (2), & (5), 100 Stat. at 516 (codified at 5 U.S.C. § 8401 note (2006)). 3 With certain exceptions, the Act became effective on January 1, 1987. Id. § 702, 100 Stat. at 631 (codified at 5 U.S.C. § 8401 note). Since then, most newly hired federal employees who are covered by Social Security have also been covered by FERS.

FERS is a three-tiered retirement system that consists of Social Security, a basic annuity, and a Thrift Savings Plan (“TSP”). See 5 U.S.C. § 8403 (2006) (except as otherwise provided, benefits payable under FERS are in addition to benefits payable under the Social Security Act); id. §§ 8410-8425 (2006 & Supp. IV 2010) (basic annuity); id. §§ 8431-8440f (2006 & Supp. IV 2010) (TSP). 4 The Postal Service and its employees fall within FERS coverage. 39 U.S.C.

3 From Congress’s enactment of the Social Security Act in 1935, Pub. L. No. 74-271, 49 Stat. 620 (1935), until 1983, federal employees were excluded from Social Security coverage. In 1983, the Social Security Act was amended to cover newly hired federal employees. Pub. L. No. 98-21, § 101, 97 Stat. 65, 67-70 (1983) (codified at 42 U.S.C. § 410). That expansion of Social Security was a major impetus behind the adoption of FERS, the new retirement system for federal employees, in 1986. See generally S. Rep. No. 99-166, at 1-2 (1985) (providing background on the CSRS and amendment of the Social Security Act to cover federal employees), reprinted in 1986 U.S.C.C.A.N. 1405, 1406. 4 The TSP is a tax-deferred savings plan for federal employees in which employee contributions are matched in part by employer agency contributions.

2 Whether Postal Employees Are Entitled to FERS Service Credit When USPS Has Not Made Contributions

§ 1005(d) (2006 & Supp. III 2009).

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