West Harrison Community School District v. Iowa State Board of Public Instruction

347 N.W.2d 684, 17 Educ. L. Rep. 598, 1984 Iowa App. LEXIS 1478
CourtCourt of Appeals of Iowa
DecidedFebruary 21, 1984
DocketNo. 83-580
StatusPublished

This text of 347 N.W.2d 684 (West Harrison Community School District v. Iowa State Board of Public Instruction) is published on Counsel Stack Legal Research, covering Court of Appeals of Iowa primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
West Harrison Community School District v. Iowa State Board of Public Instruction, 347 N.W.2d 684, 17 Educ. L. Rep. 598, 1984 Iowa App. LEXIS 1478 (iowactapp 1984).

Opinion

DONIELSON, Judge.

Respondent State Board of Public Instruction (“Board”) appeals from the district court’s , order reversing its decision disapproving the way in which petitioner school district (“district”) awarded a contract for certain school repairs. The Board claims that it did not exceed its statutory review authority in disapproving the district’s award as violative of the public bidding requirement of Iowa Code section 23.-18 (1983). We reverse.

This case has its origin in the district’s desire to reduce or eliminate the asbestos hazard in two of its school buildings. Schoolhouse repairs are governed by Iowa Code section 297.7 (1983) which in turn makes applicable the provisions of section 23.18, the competitive bidding statute. Section 23.18 provides in part as follows:

When the estimated total cost of ... repair of any public improvement exceeds twenty-five thousand dollars, the municipality shall advertise for bids on the proposed improvement ... and shall let the work to the lowest responsible bidder submitting a sealed proposal. However, if in the judgment of the municipality bids received are not acceptable, all bids may be rejected and new bids requested.

“Public improvement” is defined in section 23.1 as “a building or other construction work to be paid for in whole or in part by the use of funds of any municipality.”

With this statutory background in mind, we proceed to the facts. In December of 1981, the district issued an invitation to a number of firms to bid on a project to control the threat posed by asbestos in the insulation used in the district’s Modale and Mondamin schools. The lowest bids were submitted by William Clegg (sole proprietor of Sub-Let, an insulation firm in Algo-na) — $28,111.35 for the total removal and replacement of the asbestos from the two schools, and $13,041.80 for partial removal and subsequent encapsulation (a process by which the asbestos fibers are prevented from circulating through the air). On February 10, 1982, the district’s school board met and received Clegg’s bids as well as those from Advanced Insulation Services (“Advanced”), a Kansas firm, for $35,615 and $26,700 for total and partial removal respectively. Bids were also submitted by two other firms — The Judy Company (from Kansas City, Kansas) and Hamilton Insulation and Roofing (from Wesley, Iowa). The school superintendent was then authorized to negotiate further with Advanced [686]*686and The Judy Company regarding the possibility of doing the job with a spray-on cellulose encapsulation procedure. Although Clegg had initially recommended such a procedure, it was not included as a specification in the formal bid request. One month later, on March 10, the school board awarded the project to Advanced for the partial removal bid price of $26,700.

After Clegg was notified by the district that Advanced had been awarded the contract, his attorney contacted the superintendent and expressed his view that the district had not fully complied with the statutory bidding requirements spelled out above by not awarding the contract, the total cost of which exceeded $25,000, to Clegg, the lowest bidder, without determining that he was not in fact a “responsible bidder.” As a result of this communication and after a discussion of the public bidding statute and its requirements, the school board on March 25 rescinded its contract award to Advanced and rejected all other bids previously submitted.

At the same time, the school board decided to call for two separate proposals, one for each of the two schools involved, to remove and encapsulate the asbestos in accord with various specifications including compliance with EPA regulations and guidelines. On March 29, the district informed Clegg by letter that it had rescinded the contract award to Advanced and told him that “[w]hen the administration has completed the specifications for each building, we [the district] will solicit separate proposals for each center.” The district, however, did not solicit bids from Clegg on the revised projects; instead, encapsulation bids were received for the two “new” projects only from Advanced ($23,287 and $3,753) and two other firms, all of which were under $25,000. On May 12, the district accepted both bids from Advanced which has since completed all work in the two schools and has been paid in full.

On May 28, 1982, Clegg commenced his appeal of the district’s decision to award the contract to Advanced by submitting, pursuant to Iowa Code section 290.1, an affidavit to respondent State Board of Public Instruction. Section 290.1 provides as follows:

Any person aggrieved by any decision or order of the board of directors of any school corporation in a matter of law or fact may, within thirty days after the rendition of such decision or the making of such order, appeal therefrom to the state board of public instruction; the basis of the proceedings shall be an affidavit filed with the state board by the party aggrieved within the time for taking the appeal, which affidavit shall set forth any error complained of in a plain and concise manner.

In the affidavit Clegg claimed the district violated the public bidding requirements of section 23.18 and wrongfully denied him a chance to bid on the “revised” projects.

The Board conducted a hearing and, on November 1, 1982, issued its ruling in Clegg’s favor. The Board first dismissed as insubstantial the district’s stated reasons for not considering Clegg’s initial bids and not soliciting his bids the second time. Clegg had allegedly made some statements that were construed by certain district officials .as meaning that he would try to do the work as cheaply as possible and so as to circumvent federal regulations. The Board gave these considerations little weight since the officials never confronted Clegg with their concerns and never gave any indication that they were anything more than mere suspicion. The Board also rejected the district’s proffered reasons for splitting the one original project into two and specifically held that the district did so in order to preclude the necessity of soliciting Clegg’s bids and submitting the work to public bidding in general (since each of the two projects would cost less than $25,-000).

The Board noted in passing that while the district generally has discretion in determining whether construction or repair work is to be done as one project or two or more, it may not divide such a project for the purpose of avoiding the requirements of the public bidding statute. Finally, [687]*687while admitting that Clegg would be unable to obtain any tangible relief in this case since the projects had already been completed, the Board concluded by holding that, under the circumstances of this case, the district split up the repair project “for improper, inadequate and indefensible reasons.”

On November 18, 1982, the district filed this petition for judicial review of the Board’s decision, alleging that it was in violation of statutory provisions in that there is no requirement that a school district must combine separate projects into one for purposes of the public bidding statute. The district court, on April 22, 1983, entered its order holding that chapter 23 of the Iowa Code permits separate contracts and that the district had the right to treat the repair project here as two separate contracts. In doing so, the court did not consider the chain of events leading up to the first bidding procedure.

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Bluebook (online)
347 N.W.2d 684, 17 Educ. L. Rep. 598, 1984 Iowa App. LEXIS 1478, Counsel Stack Legal Research, https://law.counselstack.com/opinion/west-harrison-community-school-district-v-iowa-state-board-of-public-iowactapp-1984.