Waesche v. Embry-Riddle Aeronautical University Incorporated

District Court, D. Arizona·Decided September 29, 2023·No. 3:21-cv-08020·Unknown

Opinion

WO

Olga I Waesche, No. CV-21-08020-PCT-DLR

Plaintiff, ORDER

v.

Embry-Riddle Aeronautical University Incorporated, Defendant. Pending before the Court are the parties’ cross-motions for summary judgment, which are fully briefed (Docs. 70, 75, 77, 78, 79, 82).1 For the following reasons, the Court grants Defendant Embry-Riddle Aeronautical University’s (“ERAU”) motion in part and denies Plaintiff Olga I. Waesche’s motion. I. Background In 2016, Waesche accepted an Adjunct faculty contract at ERAU to teach Russian Language. (Doc. 35 at 2–4, Doc. 37 at 2.) From Fall 2016 until Spring 2019, Waesche continued in her employment at ERAU as an adjunct faculty member. (Id.) Several weeks into the Fall 2019 semester, one of two adjunct Russian language instructors abruptly resigned from ERAU. (Doc. 77-1 at 9–10.) As a result, ERAU had to reassign classes to Waesche, increasing Waesche’s course load. (Id.) 1 ERAU’s request for oral argument is denied because the issues are adequately briefed, and oral argument will not assist the Court in reaching its decision. See Fed. R. Civ. P. 78(b); LRCiv. 7.2(f). To accommodate the increased course load, ERAU promoted Waesche to the rank of full-time, non-tenured Instructor for the remainder of the 2019–20 school year. (Id. at 10–11.) Waesche and ERAU signed a Faculty Contract for the full-time Instructor position for the period of September 26, 2019, to May 15, 2020. (Doc. 70-3 at 2.) That contract provides “[t]his contract is subject to existing [ERAU] policies.” (Id.) ERAU’s 2019 Handbook states “[t]his document sets forth all the [ERAU] policies and procedures pertaining to the rights, responsibilities, duties, honors, and privileges, of the Faculty of [ERAU]. It supersedes all previous ERAU faculty handbooks.” (Id. at 5.) It also includes the following relevant provisions: The term “non-renewal” means that [ERAU] has decided not to renew an annual contract at the conclusion of the stated annual contract period. The final decision not to renew an annual contract is made by the President; such a decision may not be improperly discriminatory, arbitrary, or capricious. In cases where a faculty member believes that the non-renewal of his or her contract has been improperly discriminatory, arbitrary, or capricious, the faculty member may commence a grievance in accordance with the established procedures for grievance. . . . The President shall act on a recommendation for non-renewal only after the annual performance evaluation process has been completed and after having received the recommendation from the Campus Chief Academic Officer. . . . Notice of [ERAU’s] intention not to renew an annual contract of a faculty member will be furnished in writing on or before March 1. Since a notice of non-renewal is not a dismissal for cause, it is not necessary for [ERAU] to set forth reasons in the notice of non-renewal. All annual contracts are contingent upon enrollment. . . . (Id. at 14–15.) On January 24, 2020, ERAU’s Human Resource Department (“HR”) prepared a letter to Waesche regarding the non-renewal of her full-time Instructor position. (Doc. 77- 1 at 51–52.) Sara L. Heffelfinger, Director of HR, informed Brandon Young, Vice President of ERAU and Chief of HR, that she left the signature on the non-renewal letter blank until Young could hear direction from ERAU’s President, Dr. Butler. (Id.) On February 7, 2020, Waesche’s supervisor, Jon C. Haass, emailed ERAU’s Chancellor, Annette Karlsson, recommending renewal of Waesche’s contract, despite Waesche being “currently slated for non-renewal.” (Doc. 77-3 at 21.) Haass provided a detailed financial case to “support the investment in the continued use of . . .Waesche.” (Id.) That same day, Chancellor Karlsson responded to Haass, “[u]nfortunately, enrollment is too low for us to continue to support a full-time faculty/instructor. There are other programs that have much higher enrollment and are even more understaffed.” (Id.) After that exchange on February 7, 2020, ERAU’s HR Department provided Waesche with a letter of non-renewal of her Instructor contract for the 2020–21 academic year. (Doc. 77-2 at 6.) The letter was dated January 21, 2020, and Young’s signature was at the bottom of the letter. (Id.) On February 25, 2020, Waesche received a favorable annual faculty evaluation from her supervisor. (Id. at 2–4.) The evaluation recommended renewal of Waesche’s faculty contract for the 2020–21 academic year. (Id.) On March 15, 2020, Waesche submitted a grievance of her non-renewal, arguing that “ERAU misapplies the policies and procedures regarding the non-renewal of my annual Faculty Contract . . . and its action was improperly arbitrary or capricious and maybe, evidence may show, it was discriminatory.” (Doc. 70-3 at 21–25.) On March 18, 2020, Sara Nilsson, a member of the Faculty Grievance Committee, shared an email with the committee from Charlie Sevastos, ERAU’s General Counsel. (Id. at 27.) In the email, Sevastos stated, A faculty non-renewal is not subject to review by a grievance committee. The university cannot participate or provide any information to the committee concerning an HR decision affecting an employee. Work on consideration of this employee’s concern by the Committee needs to stop, and the employee must be referred to HR if she would like to address this matter further. (Id.) On March 21, 2020, Waesche wrote to Sevastos, directing his attention to ERAU’s 2019 Handbook and inquiring why he halted her grievance process. (Doc. 70-4 at 2–3.) On March 24, 2020, Sevastos emailed Waesche stating that he would ask the grievance committee to review her evidence and that “the university will not provide any input into the committee but will review [the committee’s] recommendation.” (Id. at 5.) On April 1, 2020, after requesting and reviewing additional information from Waesche regarding the nature of her grievance, the Faculty Grievance Committee met and found no evidence that Waesche’s non-renewal was improperly discriminatory, arbitrary, or capricious. (Doc. 77-2 at 25–27.) The committee stated: The Faculty Handbook is clear on non-renewal procedure but this was not followed in [Waesche’s] case. . . . In [Waesche’s] case the reverse happened and her non-renewal letter from Brandon Young was written on January 21, 2020, whereas her evaluation (which was exemplary) was done after on February 26, 2020. We find, however, no evidence indicating that her non-renewal decision was improperly discriminatory, arbitrary, or capricious. We understand the decisions for renewal are based upon needs in the department, as well as budgetary constraints. (Id. at 26.) On April 16, 2020, Waesche emailed Nilsson, stating that she disagreed with the committee’s finding and requesting that a Formal Grievance Committee be created pursuant to ERAU Handbook. (Doc. 70-5 at 1–2.) A Formal Grievance Committee, consisting of five faculty members, was created. (Id. at 5–8.) However, before the Formal Grievance Committee could meet and issue its findings, two of its five members resigned. (Id.) On May 4, 2020, ERAU’s Vice Chancellor emailed Chancellor Karlsson regarding the resignation of two of the Formal Grievance Committee’s members. (Doc. 70-6 at 2.) In her email, the Vice Chancellor stated, “Interesting. I hope this is b/c the remaining 3 had a change of heart and realized that the aim of hurting [ERAU] is not an appropriate role of the g. committee.” (Id.) The remaining three members of the Formal Grievance Committee submitted their findings to Chancellor Karlsson. (Doc. 77-3 at 2–3.) Among other things, the Formal Committee found that ERAU did not follow the 2019 Handbook because: (1) the non- renewal letter was signed by Young, the Vice President, rather than Butler, the President, and (2) the non-renewal letter was issued prior to Waesche’s annual faculty evalua

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