Urban Renewal Agency of Aberdeen v. Sykes

257 So. 2d 501, 1972 Miss. LEXIS 1457
CourtMississippi Supreme Court
DecidedJanuary 31, 1972
DocketNo. 46506
StatusPublished

This text of 257 So. 2d 501 (Urban Renewal Agency of Aberdeen v. Sykes) is published on Counsel Stack Legal Research, covering Mississippi Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Urban Renewal Agency of Aberdeen v. Sykes, 257 So. 2d 501, 1972 Miss. LEXIS 1457 (Mich. 1972).

Opinion

BRADY, Justice:

This is an appeal from the Circuit Court of Monroe County, Mississippi, wherein the appellant’s appeal to the circuit court, from a judgment of a special court of eminent domain, was dismissed on the grounds that the appellant was without authority to proceed in the appeal. From this dismissal of its appeal by the circuit court, the appellant appeals here.

There is one controlling issue in this case, which is: Was the special meeting called on September 22, 1970, and the recessed meeting to September 29, 1970, properly called under appellant’s by-laws? The vote to perfect and prosecute the appeal of the judgment of the eminent domain court in favor of the appellee, Virginia Sykes, was carried by a three to two vote. Stated otherwise, did the appellant comply sufficiently with the requirement of its by-laws to constitute a duly called special meeting and a properly recessed adjournment and second meeting on September 29, 1970?

The facts essential in the determination of the issue are briefly these. The appellant initiated eminent domain proceedings against the appellee on April 3, 1970. The trial in the special court of eminent domain was held on September 17, 1970, and the jury awarded the appellee, Mrs. Virginia Sykes, $42,500 for her property. A judgment for this amount was entered on October 1, 1970.

On September 18, 1970, a call for a special meeting of the Board of Commissioners of The Urban Renewal Agency, hereinafter designated as Agency or appellant, to be held on September 22, 1970, at 5:15 p. m. was sent to all five members of the Board of Commissioners. This notice was signed solely by the secretary of the Agency. The stated purpose for the special meeting was to consider the passage of a resolution approving the appeal of the Virginia Sykes eminent domain judgment of $42,500 and for consideration of a resolution to appeal a similar case in which we are not concerned.

On September 22, 1970, all five of the commissioners were present at this special meeting but no decision to appeal the judgment was made and after discussion, thinking that a settlement might be consummated, the Agency’s minutes reflect “the meeting was recessed until 5:15 on September 29, 1970.” This copy of minutes was unsigned by the chairman but was signed by the secretary, James F. Dodds.

On September 29, 1970, at the recessed meeting, by a vote of three to two, the commissioners adopted a resolution authorizing the appeal of the Virginia Sykes judgment of the special court of eminent domain. The minutes of this meeting were not signed by the chairman until the day of the hearing on Mrs. Virginia Sykes’ motion to dismiss the appeal in circuit court, which was October 19, 1970.

While the hearing was commenced in the October 1970 Term of the Monroe County Circuit Court, it was adjourned and completed in vacation, and on December 21, [503]*5031970, the circuit judge ruled that appellee’s motion to dismiss was well taken and dismissed the appeal. It is from this dismissal that the appellant prosecutes this appeal.

The appellant’s argument in support of the validity of the said resolution is based upon the following facts:

1. There is no express requirement in the by-laws designating the chairman as the individual who must execute the calls or notices of special meetings.
2. That at both the special meeting of September 22, 1970, and the recessed meeting of September 29, 1970, all of the commissioners were present, and the necessity for the notice, or call, was made moot.

The appellant urges that there is no requirement that the chairman must sign the notice of a special meeting as shown by Section 3, Special Meetings, of the Bylaws. The appellant argues that since he has the authority to call such a meeting, necessarily he should have the authority to delegate the physical task of preparing, executing and delivering the calls. The secretary-treasurer is the logical subordinate upon whom the delegation of this ministerial function should rest, according to the appellant’s contention. In fact, the appellant submits that the by-laws make the secretary-treasurer the executor and director of the Agency and, as such, gives him power of general supervision in the administration of the Agency’s business and affairs. Appellant further urges that the secretary-treasurer is empowered by the by-laws to act as a document signer as reflected in Article II, Section 4. The chief contention of appellant is that the preparation, execution and delivery of the notice of a special meeting is a mere ministerial function and may be delegated by the chairman, and that if this proposition is well founded, there arises only the question of fact of whether the chairman did delegate these ministerial functions unto the secretary-treasurer.

It is urged by the appellant that the record is silent as to whether the chairman originated the call and then designated the ministerial function of physically issuing the call to the secretary. Because of this silence the appellant urges that the presumption that public officials will perform their duties in accordance with the law should prevail since there is no evidence to rebut this presumption. M. T. Reed Const. Co. v. Jackson Municipal Airport Authority, 227 So.2d 466 (Miss.1969); Caruthers v. Panola County, 205 Miss. 403, 38 So.2d 902 (1949); and Town of Magee v. Mal-lett, 178 Miss. 629, 174 So. 246 (1937).

The appellee urges that once the agency has exercised its power to adopt its rules and regulations, it is bound by the rules and by-laws adopted. Appellee submits that this is the general rule and that Mississippi has followed this rule in Simpson v. City of Gulfport, 239 Miss. 136, 121 So.2d 409 (1960).

The appellee further urges that the procedural method outlined in the by-laws governing the calling of a special meeting was not followed and that this failure made the meeting of September 22, 1970, an invalid or void meeting. Therefore, the failure rendered the resolution to appeal the judgment subsequently passed at the so-called “recess” meeting a nullity also.

The appellee refuses to concede that the chairman could, in any event, delegate his specific authority to “call” the special meeting. The appellee likewise submits that the court could not presume that the chairman issued the call and that the secretary merely carried out the ministerial function because there is just no logical basis for such a presumption. The appel-lee additionally points out that in the Simpson case, supra, the chairman in that case could just as easily have been presumed to have delegated his authority to the two commissioners, who sent out the notice under his direction. It is further argued on behalf of the appellee that this case before the bar forbids any such presumption as there is no evidence that the [504]*504notice was sent at all because the return is unsigned by the secretary and thus itself is a nullity. In addition to the return being unsigned by the secretary, the minutes of the September 22, 1970, called meeting were unsigned by the chairman.

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Related

MT Reed Const. Co. v. Jackson Mun. Airport Auth.
227 So. 2d 466 (Mississippi Supreme Court, 1969)
Town of Magee v. Mallett
174 So. 246 (Mississippi Supreme Court, 1937)
Caruthers v. Panola County
38 So. 2d 902 (Mississippi Supreme Court, 1949)
Simpson v. City of Gulfport
121 So. 2d 409 (Mississippi Supreme Court, 1960)

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Bluebook (online)
257 So. 2d 501, 1972 Miss. LEXIS 1457, Counsel Stack Legal Research, https://law.counselstack.com/opinion/urban-renewal-agency-of-aberdeen-v-sykes-miss-1972.