Untitled California Attorney General Opinion

California Attorney General Reports·Decided June 19, 1986·No. 85-903·Published

Opinion

TO BE PUBLISHED IN THE OFFICIAL REPORTS

OFFICE OF THE ATTORNEY GENERAL

State of California

JOHN K. VAN DE KAMP

Attorney General

_________________________

:

OPINION : No. 85-903

:

of : JUNE 18, 1986 :

JOHN K. VAN DE KAMP :

Attorney General :

:

RODNEY O. LILYQUIST :

Deputy Attorney General :

:

________________________________________________________________________

THE HONORABLE J. E. SMITH, COMMISSIONER, DEPARTMENT OF THE CALIFORNIA HIGHWAY PATROL, has requested an opinion on the following question:

Are the motor carrier records of the Department of the California Highway Patrol exempt from disclosure to the general public?

CONCLUSION

The motor carrier records of the Department of the California Highway Patrol are not exempt from disclosure to the general public.

ANALYSIS

The Department of the California Highway Patrol ("CHP") is developing a statewide information system to monitor the safety performance of motor carriers

85-903

operating in California, with particular emphasis upon those who transport hazardous materials and hazardous wastes.

The following information is being gathered: (1) the carrier's name, address, and telephone number; (2) the carrier's principal cargo—hazardous materials, hazardous waste, explosives, CHP regulated load, general freight, permit load, less-than- truckload or bulk; (3) the carrier's classification—private (transports only own property), common (for hire by anyone), contract (transports under specific contract), or state or local agency; (4) three emergency contact persons with day and night telephone numbers; (5) operating authority listings assigned by the Interstate Commerce Commission or the California Public Utilities Commission; (6) prorate registration and inter- national registration plan information with assigned number and base state; (7) license and permit information—number, type, and expiration date of CHP issued licenses held by the carrier (hazardous materials transportation or inspection and maintenance station), history of actions taken regarding these two licenses (suspension, probation, revocation), and hazardous waste hauler registration number and expiration date; (8) an inventory of vehicles used—power units, towed units, cargo tanks, hazardous waste vehicles and containers; (9) the number of drivers employed and under contract; (10) the location of terminals in California; (11) fleet miles operated for the past calendar year; (12) accident involvement for the past three years—dates, times, and locations of accidents involving the carrier's vehicles, number of persons killed or injured, and identification of the CHP investigating officers; (13) citations issued to the carrier's drivers for the past three years—dates, times, drivers' license numbers, Vehicle Code section cited, and identification of the CHP investigating officers; (14) inspection dates and terminal safety compliance ratings for the past three years; and (15) hazardous materials spill data— dates, times, locations, product identifications, and number of persons killed or injured.

The question presented for analysis is whether the information being obtained by the CHP is exempt from disclosure to the general public. The CHP has determined that such is not the case. We believe that the CHP's determination would be upheld in court.

Preliminarily, we note that the information is being gathered as part of the responsibility of the CHP to monitor the carriers of hazardous materials. Vehicle Code section 320001 requires the CHP to license and conduct an inspection program for motor carriers transporting hazardous materials. The licensing program is initiated when a motor carrier submits an application under subdivision (e) of section 2502:

1 All references to the Vehicle Code prior to footnote 3 are by section number only.

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"Each application shall be made upon a form furnished by the commissioner. It shall contain such information concerning the applicant's background and experience as the commissioner may prescribe, in addition to other information required by law."

Items of information (1), (2), (3), (4), (5), (6) and (7) are part of the license application data obtained under the authority of section 2502.

The inspection program involves "maintenance facilities, terminals, or other public or private property to ascertain the quantity and kind of hazardous material and to ensure compliance with the provisions of this code and regulations adopted pursuant to this code." (§ 32001, subd. (a); see Cal. Admin. Code, tit. 13, § 1160 et seq.) Items of information (1), (2), (5), (8), (9), (10), (11) and (14) are gathered as part of the inspection program authorized by section 32001.

The CHP also acts as the "statewide information, assistance and notification coordinator for all hazardous substances spill incidents occurring on highways within the State of California." (§ 2453; see 65 Ops.Cal.Atty.Gen. 32, 35 (1982).) Items of information (4) and (15) particularly further this statutory function.

The Legislature has specifically directed the CHP to give "special attention . . . to the negligent operators or repeat violators" in the hazardous materials transportation program. (§ 32000.) Items of information (7), (12), (13), (14), and (15) are gathered to meet this statutory directive.2

Nothing in the statutory scheme for the licensing and monitoring of carriers of hazardous materials prohibits the CHP from disclosing to the general public the information being recorded; nothing in the scheme requires disclosure. Hence, we necessarily look to other provisions of law in analyzing the disclosure issue.

I. THE CALIFORNIA PUBLIC RECORDS ACT

The California Public Records Act (Gov. Code, §§ 6250-6265; "Act")3 requires state agencies to have their "public records" (§ 6252, subd. (d)) available for public inspection (§ 6253) and for copying (§ 6256) unless a particular record is

2 The information being obtained and stored by the CHP involves the use of forms and the internal management of the CHP while complying with legislative grants of authority and mandates. (See Cook v. Craig (1976) 55 Cal.App.3d 773, 785- 786.) 3 All references hereafter to the Government Code are by section number only.

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"exempt" from disclosure (§ 6254) or the agency demonstrates that "the public interest served by not making the record public clearly outweighs the public interest served by disclosure of the record" (§ 6255). (See generally American Civil Liberties Union Foundation v. Deukmejian (1982) 32 Cal.3d 440; Citizens for a Better Environment v. Department of Food & Agriculture (1985) 171 Cal.App.3d 704; San Gabriel Tribune v. Superior Court (1983) 143 Cal.App.3d 762; 68 Ops.Cal.Atty.Gen. 73 (1985).)

The purpose of the statutory scheme is to provide "access to information concerning the conduct of the people's business" while being "mindful of the right of individuals to privacy." (§ 6250.) Although the Act contains provisions against disclosure of certain records, such provisions are to be narrowly construed. (Citizens for a Better Environment v. Department of Food and Agriculture, supra, 171 Cal.App.3d at p. 711; South Coast Newspapers, Inc. v. City of Oceanside (1984) 160 Cal.App.3d 261, 270; San Gabriel Tribune v. Superior Court, supra, 143 Cal.App.3d at pp. 772-773; Cook v. Craig, supra, 55 Cal.App.3d at p. 781; Black Panther Party v. Kehoe (1974) 42 Cal.App.3d 645, 653, fn. 7.)

Records containing both exempt and nonexempt information must be disclosed if a reasonable segregation may be made and the exempt portions deleted. (§ 6257; see American Civil Liberties Union Foundation v. Deukmejian, supra, 32 Cal.3d at p. 453; fn.

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