Titus v. Planning Board of Gloucester

4 Mass. L. Rptr. 576
CourtMassachusetts Superior Court
DecidedOctober 19, 1995
DocketNo. 942126
StatusPublished

This text of 4 Mass. L. Rptr. 576 (Titus v. Planning Board of Gloucester) is published on Counsel Stack Legal Research, covering Massachusetts Superior Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Titus v. Planning Board of Gloucester, 4 Mass. L. Rptr. 576 (Mass. Ct. App. 1995).

Opinion

Whitehead, J.

Introduction

This is an action brought by two developers of land against the Gloucester Planning Board, appealing the Board’s denial of an “approval not required” (ANR) endorsement on a plan for the division of land, which endorsement the plaintiffs had sought pursuant to G.L.c. 41, §81P. Jurisdiction is conferred upon the Court pursuant to G.L.c. 41, §81BB. The case was tried by the Court without a jury on August 22, 1995 — August 23, 1995. On August 23, 1995, the Court took a view of the property in question. The following constitute the Court’s findings of fact, rulings of law and order for judgment after trial.

Findings of Fact I Procedural Issues

The plaintiff, Patrick Titus, is a resident of Gloucester and is engaged in business as a licensed general contractor. The plaintiff, John Lampe, is a resident of Hamilton and is engaged with Titus in a joint venture to develop certain property on Bennett Street, in Gloucester. The defendant, the Planning Board of Gloucester, is the municipal agency charged with administering the Subdivision Control Law for the City of Gloucester.

In the Spring of 1994, the plaintiffs entered into an agreement for the purchase of a parcel of land known as Lot 60, on Bennett Street, in Gloucester. The parcel was comprised of approximately 12.09 acres. The purchase of the property was contingent upon the plaintiffs’ obtaining an ANR endorsement from the Planning Board.

Because that portion of Bennett Street which abuts the property is in extremely rough condition (about which more will be said later), and because they wished to develop the property with new homes, the plaintiffs retained the services of a registered land surveyor and an (unlicensed) engineer for the purpose of creating a road improvement plan. A tentative plan was prepared by May 13, 1994.

Once a tentative plan had been prepared, the plaintiffs contacted the City Planner, John Grande, who came to the property and reviewed the plan with the plaintiffs’ surveyor, James Klopotowksi. During that review, Grande confirmed that the road was inadequate in its current state,1 and he pointed out certain deficiencies in the road improvement plan as well. Subsequently, members of the Planning Board visited the site, and they, too, pointed out deficiencies in the plan. These visits were undertaken on an informal basis. The plan was never formally submitted to the Planning Board.2

Meanwhile, the plaintiffs obtained the services of Attorney John Vallis for the purpose of securing from the Planning Board an ANR endorsement on the plan for dividing the land itself. On August 15, 1994, Vallis filed with the Board a formal application for such an endorsement (Ex. 1). The application was accompanied by a cover letter (Ex. 4), a copy of the plan dividing the land (Ex. 2) and a letter addressed “To Whom It May Concern,” dated July 21, 1995, bearing the purported signature of the City Clerk3 and certifying that Bennett Street had been “laid out and accepted as a public street” in October, 1707. By way of the cover letter, Attorney Vallis requested that the Board take up the application for an ANR endorsement at its next regular meeting, which was scheduled for that very evening.

The Board did, in fact, take up the application at its August 15th meeting. At that time, the plaintiff submitted a new road improvement plan (Ex. 3). However, because the submission did not comply with the Board’s written procedural requirements concerning the filing and consideration of road improvement plans, the Board did not consider the new plan. Such being the case, approval of the application stood or fell [577]*577on a consideration of the condition of the land and the condition of Bennett Street as it then existed. The Board’s action at the conclusion of the meeting was recorded in the minutes (Ex. #9) as follows:

MOTION: [A Board Member] made a motion based on the condition of Bennett Street, the subdivision grade, site distances, and the lack of adequacy on the street, the plan of land for [the plaintiffs], for a creation of seven lots at Bennett Street, does require approval under the Subdivision Control Law.
SECOND: [A Board Member]
VOTE: 5-0

Thus, the application for an ANR endorsement was implicitly denied.

On the next day, August 16, 1994, Attorney Vallis sent to the Gloucester City Clerk a copy of the cover letter which had accompanied the application to the Board on the previous day. He also sent a “cover letter to the cover letter,” stating as follows:

Re: Form A Filing
Assessors Map 115, Parcel 22
Bennett Street, Gloucester, MA
Dear Sir/Madam:
Enclosed for filing, please find copy of letter to Mr. Jay Grande to serve as notice of this filing. Please do not hesitate to contact me if you should have any questions.
(Ex. 5).

Relying on the general principle that a letter mailed may be inferred to have been received, the Court infers that Mr. Vallis’ letter was received by the Clerk’s Office. It since has been misplaced.4

On August 18, 1994, Grande, in his capacity as City Planner and agent for the Planning Board, wrote a memorandum addressed to the plaintiffs and formally stating that the Board had “made a determination that the [plaintiffs’ plan] does require approval under the Subdivision Control Law” (Ex. 8). Grande gave the original of the memorandum to the Clerk of the Planning Board and directed that she mail copies to the plaintiffs and to various city officials, including the City Clerk. Even without such direction, it is the normal practice of the Clerk of the Planning Board to notify the City Clerk as well as all other appropriate parties, of denials of ANR endorsements. Although there was no direct testimony on the point, I infer that, on or about August 18, 1994, the Clerk of the Planning Board followed her normal business practice and did notify the City Clerk of the Planning Board’s action in this case. However, the City Clerk did not record that action at the time. In fact, no such recordation occurred until September 13, 1994, when, pursuant to an inquiry by Titus as to whether or not recordation had occurred, Grande faxed to the City Clerk a second copy of his memorandum memorializing the Board’s decision.

Titus testified that he did not receive written notice of the Board’s action until the fax was handed to him at the City Clerk’s office on September 13, 1994. However, the Court finds that the Clerk of the Planning Board mailed Grande’s memorandum to him at his correct address, 33 Trask Street, Gloucester, on or about August 18, 1994. The Court infers that the memorandum was received. This is not to say that Titus gave false testimony on the point.

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Bluebook (online)
4 Mass. L. Rptr. 576, Counsel Stack Legal Research, https://law.counselstack.com/opinion/titus-v-planning-board-of-gloucester-masssuperct-1995.