Theodore Edward Rokita v. Barbara Tully

Indiana Court of Appeals·Decided April 29, 2024·No. 23A-PL-00705·Published

Opinion

IN THE

Court of Appeals of Indiana Theodore Rokita, FILED Appellant/Cross-Appellee-Defendant Apr 29 2024, 8:44 am

CLERK

Indiana Supreme Court

v. Court of Appeals and Tax Court

Barbara Tully,

Appellee/Cross-Appellant-Plaintiff

April 29, 2024

Court of Appeals Case No.

23A-PL-705

Appeal from the Marion Superior Court The Honorable Kurt Eisgruber, Judge Trial Court Cause No.

49D06-2107-PL-25333

Opinion by Judge Kenworthy Chief Judge Altice and Judge Foley concur.

Kenworthy, Judge.

Case Summary [1] Barabara Tully requested information from the Office of the Indiana Attorney

General (“OAG”) regarding an informal advisory opinion issued to Attorney General Theodore Rokita by the Indiana Office of Inspector General (“OIG”). The OAG declined to give Tully access, claiming the opinion was confidential and not subject to disclosure under Indiana’s Access to Public Records Act (“APRA”). After the Indiana Public Access Counselor (“PAC”) also concluded the opinion was excepted from disclosure, Tully sued Attorney General Rokita, alleging a violation of APRA. The trial court granted Tully summary judgment and Attorney General Rokita appealed.

[2] But while this appeal was pending, the Indiana General Assembly added a wrinkle: it amended the statute relating to the Inspector General’s duties and made that amendment retroactive. The amended statute explicitly provides the Inspector General’s informal advisory opinions are confidential and excepted from disclosure under APRA. Based on this turn of events, we reverse and remand with instructions.

Facts and Procedural History A. Indiana Office of Inspector General

[3] Created in 2005, the OIG is tasked with “addressing fraud, waste, abuse, and wrongdoing” in state agencies. Ind. Code § 4-2-7-2(b). To help achieve this goal, the General Assembly directed the OIG to implement a code of ethics for state government through rulemaking. See I.C. §§ 4-2-7-3(6), 4-2-7-5(a). The OIG did so by establishing the Indiana Code of Ethics. See 42 Ind. Admin. Code 1-1-1 et seq. Relevant to this appeal are Rules 5 and 8 of that Code. 42 I.A.C. 1-5-1 et. seq (“Rule 5”); 42 I.A.C. 1-8-1 (“Rule 8”). Rule 5 sets forth the Ethics Rules, one of which specifically concerns outside-employment restrictions for state employees. See 42 I.A.C. 1-5-5. Rule 8 grants the Inspector General, or its designee, the “authority to render informal advisory opinions.” 42 I.A.C. 1-8-1(a). Such opinions are “expressions of opinion that are communicated for the purpose of deliberation and decision making” that “shall be considered confidential under IC 5-14-3-4(b)(6).” 42 I.A.C. 1-8-1(b). Through Rule 8’s process, the OIG issues around 215 to 375 informal advisory opinions per year to Indiana state employees seeking prospective ethical advice. See Appellant’s App. Vol. 2 at 161.

B. Indiana Access to Public Records Act [4] In 1983, the Indiana General Assembly passed APRA 1 with the express purpose that “all persons are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and employees.” I.C. § 5-14-3-1. To serve this purpose, APRA provides: “Any person may inspect and copy the public records of any agency during the regular business hours of the agency.” I.C. § 5-14-3-3(a). And

1 See I.C. §§ 5-14-3-1 through 5-14-3-10.

because APRA is intended to ensure Hoosiers have broad access to most government records, APRA is to be “liberally construed,” and places the burden for nondisclosure of a public record “on the public agency that would deny access to the record and not on the person seeking to inspect and copy the record.” I.C. § 5-14-3-1.

[5] However, certain categories of public records are excepted from APRA’s disclosure requirement. See I.C. § 5-14-3-4. Some records are excepted unless disclosure is specifically required by statute or court order, I.C. § 5-14-3-4(a), while others are excepted at the discretion of a public agency, I.C. § 5-14-3-4(b). A member of the public or a public agency can make an informal inquiry or request a formal advisory opinion from the PAC regarding whether a document is subject to disclosure under APRA. See I.C. § 5-14-4-10(5), (6).

[6] But an opinion from the PAC does not have to be the end of the road. Rather, a person denied access to a public record may file an action in court “to compel the public agency to permit the person to inspect and copy the public record.” I.C. § 5-14-3-9(e). If the plaintiff seeking disclosure prevails in the court action, the court “shall” award reasonable attorney fees, court costs, and expenses if the plaintiff first sought and received an informal inquiry response or formal advisory opinion from the PAC. 2 I.C. § 5-14-3-9(i).

2 Due to this incentive, most cases involving APRA begin as complaints with the PAC. See, e.g., ESPN, Inc. v. Univ. of Notre Dame Police Dep’t, 62 N.E.3d 1192 (Ind. 2016); Citizens Action Coal. of Ind. v. Koch, 51 N.E.3d 236

Court of Appeals of Indiana | Opinion 23A-PL-705 | April 29, 2024 Page 4 of 23

C. Tully’s APRA Request and Subsequent History [7] Soon after Attorney General Rokita assumed office in January 2021, he sought and received an informal advisory opinion from the OIG relating to the ethical implications of his continued outside employment with Apex Benefits. A few weeks later, the Indianapolis Business Journal ran an article about the OIG opinion. In the article, a spokesperson for the OAG confirmed Attorney General Rokita had sought and received an opinion from the OIG and assured the opinion clarified Attorney General Rokita’s “interests and outside employment are all squarely within the boundaries of the law and do not conflict with his official duties.” Appellant’s App. Vol. 2 at 51.

[8] Tully then submitted a written public records request to Attorney General Rokita seeking access to the OIG opinion. When the OAG refused to provide her with a copy, claiming the OIG opinion was confidential under Rule 8, Tully turned to the PAC. And after the PAC agreed with the OAG that the opinion was confidential under Rule 8 and not subject to disclosure under APRA, Tully sued Attorney General Rokita.

[9] In the trial court, both parties moved for summary judgment. According to Attorney General Rokita, the deliberative materials exception to disclosure specifically referenced in Rule 8 excepted the OIG opinion he received from disclosure. See I.C. § 5-14-3-4(b)(6). The trial court disagreed and granted Tully

(Ind. 2016); see also Courtney Abshire, Public Business is the Public’s Business: Koch’s Implications for Indiana’s Access to Public Records Act, 52 Ind. L. Rev. 455, 458 (2019).

Court of Appeals of Indiana | Opinion 23A-PL-705 | April 29, 2024 Page 5 of 23 summary judgment, finding Rule 8 “is not harmonious” with Rule 5. Appellant’s App. Vol. 2 at 14. In the trial court’s view, accepting Attorney General Rokita’s reasoning “would allow a state employee to determine whether to request an informal advisory opinion under Rule 8, or be subject to a more public review by the [Ethics] Commission subject to APRA.” Id. at 15. The trial court reasoned “[s]uch a work around would allow the [OIG] to promulgate rules which clearly exceed the [OIG’s] statutory authority” and “circumvent the purpose of the [Code of Ethics] Rules.” Id.

[10] After ruling in Tully’s favor, the trial court invited Attorney General Rokita to present a redacted copy of the OIG opinion, which was to be issued to Tully. 3 Rather than redact, Attorney General Rokita appealed. 4

[11] Ordinarily, the facts would end there. Here, though, the Indiana General Assembly amended Indiana Code Section 4-2-7-3 effective July 1, 2023—i.e., while this appeal was pending. 5 The amendment inserted a new subsection relating to the Inspector General’s duties:

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