State v. Montana State Board of Examiners

456 P.2d 278, 153 Mont. 220, 1969 Mont. LEXIS 418
CourtMontana Supreme Court
DecidedJune 24, 1969
DocketNo. 11680
StatusPublished
Cited by1 cases

This text of 456 P.2d 278 (State v. Montana State Board of Examiners) is published on Counsel Stack Legal Research, covering Montana Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
State v. Montana State Board of Examiners, 456 P.2d 278, 153 Mont. 220, 1969 Mont. LEXIS 418 (Mo. 1969).

Opinion

MR. JUSTICE CASTLES

délivered the Opinion of the Court.

Whether it is necessary for the State to award the contract to provide janitorial and maintenance services and supplies for the Capitol complex by competitive bidding is the issue. We accepted original jurisdiction. ■

Relator, Great Falls Mr. Klean, brought the proceeding to compel the respondent state board of examiners to rescind its action authorizing the state controller to award a contract for janitorial and maintenance service to Creek’s Building Maintenance without competitive bidding, and further to compel the State to call for bids and provide relator and other interested parties with bid forms and specifications and for the awarding of bids to the lowest responsible bidder.

After our order to show cause, a return to the order was filed. We also allowed briefs and argument of amicus curiae. No fact problems or implications of any kind are involved — only that involving statutory interpretation.

The Montana statutes relevant to the issue include:

“82-3309. Custodial care of capitol buildings and grounds, (1) It is the duty of the state controller to supervise and direct the work of caring for and maintaining buildings, equipment and grounds in the capitol area. The controller shall include in the department’s budget the necessary requests for appropriations for the maintenance, repair, replacement, renewal, or addition to state buildings, equipment and grounds in the capitol area. (2)* * * ”
“82-1901. Creation of state purchasing department and agent, There is, hereby created * * * a department to be known as the state purchasing department. Said department shall be in charge of a state officer to be known as the state [222]*222purchasing agent. * * * the state controller shall be ex officio the state purchasing agent * * *.”
“82-1902. Duties of state purchasing agent. The state purchasing agent shall, under the restrictions of this act, have full and sole power and authority and it shall be his duty to contract for and purchase * * * all supplies of whatever nature necessary for the proper transaction of the business of each and every state department, commission, board, institution, or official. For the purpose of making such purchases and contracts the state purchasing agent shall be and is hereby made the purchasing agent of and for each and every state department, commission, board, institution and official.”
“82-1906. Contracts for printing and supplies. The state purchasing agent shall have exclusive power to contract for all printing and to purchase, sell, or otherwise dispose of * * * all materials and supplies, service, equipment, and other physical property of every kind, required by any state institution or by any department of the state government; * * * and also to furnish, repair, and maintain the executive residence for the governor * * *.”
“82-1913. Advertising for bids required — low bidder to receive contract. The state purchasing agent in making purchase of supplies and equipment under the provisions of this act, or under the laws of the state of Montana must advertise as hereinafter provided, and award contracts in the name of the state of Montana for such supplies and equipment to the lowest responsible bidder, except as hereinafter provided.”
“82-1915. Contracts for supplies of state agencies. Unless otherwise provided by law, the state purchasing agent shall have exclusive power, subject to the consent and approval of the governor, to let to the lowest bidders and enter into contracts with the lowest bidders, for the furnishing of all supplies, stationery, paper, fuel, water, lights, and other articles required by the legislative assembly and all other offices, departments, boards, commissions and institutions of the state.
[223]*223“Before any such' contract is let, the state purchasing agent must advertise in such manner and for such time as in this act provided for sealed proposals for all such supplies or services mentioned in this section.”
“82-1918. Contracts limited to one year. No contracts shall be made for a longer period than one year and such contract shall provide for the delivery of such articles at such times and in such quantities as the purchasing agent may determine.”
“82-1924. State contracts to be awarded to lowest responsible resident bidder. In order to provide for an orderly administration of the business of the state of Montana in awarding contracts for materials, supplies, equipment, construction, repair and public works of all kinds, it shall be the duty of each board, commission, officer or individual charged by law with the responsibility for the execution of the contract on behalf of the state, board, commission, * * * to award such contract to the lowest responsible bidder who is a resident of the state of Montana. * * *”

On May 8 and 15, 1969, relator sought bid forms and specifications so that it could bid for the performance of janitorial services for the state Capitol. It can be said that the relator’s request was ignored, and the state board approved the granting of a new contract continuing the janitorial service contract of Creek’s Building Maintenance.

Creek’s Building Maintenance had originally bid in 1963 on conditions and specifications for the janitorial service contract. It was awarded the contract. The contract specified a 365 day period and was considered renewed for 365 day periods until cancelled by the parties, the cancellation being by 30 day written notice. Every year since 1963, without bids, the contract has been renewed. The date of the contract was July 1 each year. Heretofore no other competitor appeared to either bid or request consideration to bid until May of 1969.

By letter of May 19, 1969 the state controller advised the board of the requests of relator to bid and sought the advice of [224]*224the board. In that letter the controller recommended that: “It. appears that dne to the size and complexity of the contract, and. the fact that the services provided under the contract were found to be satisfactory, * * * a decision has been made-to continue the current contract. * * *”

The board approved. However, before the contract was for-.mally entered into this action was commenced.

Additionally, in the way of background, an attorney general’s, opinion in 1963 only a few weeks prior to the original contract, 30 Op. of Atty. Gen., No. 5, May 22, 1963, stated:

“You have advised me that you intend to engage an independent contractor to provide the janitorial and maintenance services in the Capitol complex. You wish to know if it will be necessary to award this contract by competitive bidding.
“There is no question that the subject of the proposed contract is services. While some supplies are involved, i. e., furnishing soap and towels for washrooms, the contract is primarily one for the service of keeping state buildings clean. You ask if this is the type of service which may be purchased without competitive bidding.
“In Opinion No.

Free access — add to your briefcase to read the full text and ask questions with AI

Related

Maurer v. Werner
748 S.W.2d 839 (Missouri Court of Appeals, 1988)

Cite This Page — Counsel Stack

Bluebook (online)
456 P.2d 278, 153 Mont. 220, 1969 Mont. LEXIS 418, Counsel Stack Legal Research, https://law.counselstack.com/opinion/state-v-montana-state-board-of-examiners-mont-1969.