State ex rel. Wilke v. Hamilton Cty. Bd. of Commrs.

2000 Ohio 13, 90 Ohio St. 3d 55
Ohio Supreme Court·Decided September 20, 2000·No. 1999-2325·Published·Cited by 9 cases

Opinion

[This opinion has been published in Ohio Official Reports at 90 Ohio St.3d 55.]

THE STATE EX REL. WILKE, JUDGE, v. HAMILTON COUNTY BOARD OF COMMISSIONERS ET AL.

[Cite as State ex rel. Wilke v. Hamilton Cty. Bd. of Commrs., 2000-Ohio-13.] Mandamus sought to compel Hamilton County Board of Commissioners and its members to comply with relator’s appropriation orders regarding the 1999 and 2000 budgets for the Hamilton County Court of Common Pleas, Probate Division—R.C. 2101.11(B), limiting the Supreme Court’s jurisdiction in mandamus, is unconstitutional—Writ granted.

(No. 99-2325—Submitted July 6, 2000—Decided September 20, 2000.)

IN MANDAMUS.

{¶ 1} In August 1997, relator, Judge Wayne F. Wilke of the Hamilton County Court of Common Pleas, Probate Division, submitted the proposed 1998 probate court budget to respondent Hamilton County Board of Commissioners. In the proposed budget, the probate court requested four additional employees: two full-time, one part-time, and one temporary. The probate court needed the increased staff to handle its increasing duties and workload.

{¶ 2} Although she acknowledged the probate court’s legitimate need for more employees, Hamilton County Administrative Services Director Suzanne Burck recommended that the board deny the court’s request because of the county’s projected budgetary shortfall, the addition of three positions to the probate court in 1996, and a decline in the probate court’s revenues during the previous several years. Burck further noted that although the public would experience less convenient service from the probate court, the county would save over $60,000 if the board refused the court’s request. The board adopted Burck’s recommendation and did not appropriate funds for the requested positions.

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{¶ 3} In 1998, the probate court’s staffing shortage became more extreme, and Judge Wilke met with one of the commissioners to address that problem as well as the gap between the salaries paid to probate court employees and those paid to employees in comparable positions in other Hamilton County courts. The board continued to deny the probate court’s requests and instead offered to pay for a consultant to study court processes to determine work flow, process improvement, staffing requirements, and competitive compensation for the court. The board also suggested that upon the implementation of any compensation study, the probate court join the county’s pay plan, which covers nonjudicial county employees.

{¶ 4} Judge Wilke rejected the board’s offer to use its consultant to determine the need for additional staff because the consultant had no experience in evaluating courts and would be partially compensated by a percentage of savings realized by the county from implementing its recommendations. Judge Wilke also rejected the board’s suggestion that the probate court join the county pay plan because joining the plan would infringe upon the court’s constitutional and statutory authority to set its employees’ salaries and because no other Hamilton County court was a part of the pay plan.

{¶ 5} Nevertheless, to accommodate the board’s demands for staffing and compensation studies before it appropriated money for additional staff and increased salaries, Judge Wilke contracted with the National Center for State Courts (“NCSC”) to conduct staffing personnel and compensation studies. NCSC is an independent, nonprofit organization dedicated to the improvement of justice, and furthers that purpose by providing technical assistance and consulting services to courts. Judge Wilke also believed that NCSC could objectively evaluate the staffing needs and compensation structure of the probate court. Before Judge Wilke engaged NCSC, the board promised him that it would pay for the costs of any independent studies.

January Term, 2000

{¶ 6} In November 1998, the probate court submitted its budget request for 1999, which was essentially the same as its actual 1998 budget, and reserved the right to submit a request for supplemental appropriations based on NCSC’s personnel and compensation studies. The board’s 1999 budget expressly acknowledged the intention of the probate court to employ NCSC to conduct personnel and compensation studies in 1999.

{¶ 7} NCSC completed its studies in the fall of 1999 and recommended the addition of 8.88 full-time employees for the probate court and raises for court employees to bring them in line with the salaries of comparable employees of other divisions of the common pleas court, e.g., the general, domestic relations, and juvenile divisions. County officials were provided with copies of the NCSC reports and recommendations. County officials, however, asked that a work-flow study, which would determine whether new procedures could result in less need for additional personnel, precede any supplemental appropriation based on the NCSC reports. Given the immediate need for more personnel and increased salaries, NCSC and the probate court concluded that NCSC’s conducting of staffing and compensation studies before a work-flow study was both appropriate and in the best interest of the court and the county. County officials offered to recommend funding only two new positions and also refused to adopt the raises recommended by NCSC even though the county personnel department’s human resources manager stated that the county was “essentially in agreement” with the NCSC recommendations.

{¶ 8} On October 25, 1999, Judge Wilke submitted a written request for supplemental appropriations. Judge Wilke asked for the equivalent of 5.457 full- time employees, i.e., less than the 8.88 additional full-time employees recommended by NCSC. Judge Wilke agreed to a work-flow study by NCSC, but he and the NCSC experts noted that any new labor-saving practices recommended by the study might result in a reduction of only 1.5 to two full-time employees from

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the 8.88 additional full-time employees recommended by the NCSC in its staffing study. Judge Wilke also requested supplemental funding for the pay plan recommended by NCSC, including retroactive raises due probate court employees for 1999. And he requested that the board reimburse the court for the $50,000 it spent on the staffing and compensation studies completed by NCSC.

{¶ 9} In November 1999, the county administrator recommended a 2000 budget for the probate court. The budget did not contain any of the supplemental appropriations requested by Judge Wilke and included a three-percent reduction in the probate court base salaries. The board believed that the three-percent figure accounted for the normal turnover of employees in any county department. In fact, however, the probate court’s actual employee turnover did not justify the three- percent reduction and new court employees were not hired at the same or lower salaries than departing employees. Further, the board’s 2000 budget erroneously applied the three-percent reduction twice to the probate court’s base-salary budget.

{¶ 10} In December 1999, when it became evident that the board would not appropriate the requested funds, Judge Wilke issued appropriation orders for 1999 and 2000. Judge Wilke ordered the board to appropriate money for the probate court to (1) fund five new permanent full-time positions and one new permanent part-time position, (2) equip work stations for the new employees, (3) fund the increased salaries recommended by NCSC retroactive to the beginning of 1999, (4) pay for employee performance bonuses, (5) reimburse the court for the cost of the NCSC staffing and compensation studies, and (6) reimburse the court for its reasonable and necessary legal expenses arising from the court’s attempts to secure the requested appropriations.

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State ex rel. Wilke v. Hamilton Cty. Bd. of Commrs., 2000 Ohio 13, 90 Ohio St. 3d 55 (Ohio 2000).

2000 Ohio 13 (State ex rel. Wilke v. Hamilton Cty. Bd. of Commrs.) — published by Counsel Stack Legal Research, free access to 12M+ legal documents.

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