State ex rel. Ware v. Kurt

2023 Ohio 202
CourtOhio Court of Appeals
DecidedJanuary 25, 2023
Docket29622
StatusPublished
Cited by3 cases

This text of 2023 Ohio 202 (State ex rel. Ware v. Kurt) is published on Counsel Stack Legal Research, covering Ohio Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
State ex rel. Ware v. Kurt, 2023 Ohio 202 (Ohio Ct. App. 2023).

Opinion

[Cite as State ex rel. Ware v. Kurt, 2023-Ohio-202.]

STATE OF OHIO ) IN THE COURT OF APPEALS )ss: NINTH JUDICIAL DISTRICT COUNTY OF SUMMIT )

STATE OF OHIO EX REL. KIMANI WARE C.A. No. 29622 Relator

v. ORIGINAL ACTION IN SANDRA KURT, SUMMIT COUNTY MANDAMUS CLERK OF COURTS

Respondent

DECISION AND FINAL JUDGMENT ENTRY

Dated: January 25, 2023

PER CURIAM.

{¶1} Relator, Kimani Ware, filed a petition for a writ of mandamus to compel Summit

County Clerk of Court Sandra Kurt to respond to his public records request. After this Court

granted summary judgment in favor of Ms. Kurt, Mr. Ware appealed, and the Ohio Supreme

Court affirmed in part, reversed in part, and remanded for further consideration. This Court

ordered the parties to file additional briefs related to the issues this Court must address on remand.

Both parties filed responses and the matter is now ripe for decision.

{¶2} The Supreme Court summarized the history of the case as follows:

{¶ 3} In a December 2019 complaint for a writ of mandamus, Ware alleged that he sent a total of ten public-records requests in January 2019 by certified mail to the Summit County Clerk of Courts’ office seeking the production of 37 different documents. He requested documents related to clerk’s office employees, policies, and budget information, as well as grand-jury reports, certain oaths of office, the dockets of a specific judge for a specified period, and the transcript of a 9-1-1 call in his own criminal case. Ware alleged that Kurt did not respond to his requests, and he sought statutory damages under R.C. 149.43(C) for the alleged failure to produce the requested records. C.A. No. 29622 Page 2 of 15

{¶ 4} Kurt filed an answer and a motion for summary judgment. In her motion for summary judgment, Kurt argued that the complaint should be dismissed as moot because she had either provided Ware with the requested documents or explained why she was unable to do so. Ware filed a reply to Kurt’s motion and his own motion for summary judgment. He admitted receiving some of the documents that he had requested but maintained that Kurt failed to provide everything that he had requested. Ware also argued that he was entitled to statutory damages because Kurt had acted in bad faith, ignoring his January 2019 public-records requests and failing to promptly provide all the documents that are responsive to those requests.

State ex rel. Ware v. Kurt, Slip Opinion No. 2022-Ohio-1627, ¶ 3-4.

{¶3} The Supreme Court recognized that the threshold question in a public-records case

is whether the Public Records Act or the Rules of Superintendence govern the request. Id. at ¶

10. The Supreme Court disagreed with this Court’s conclusion that the Rules of Superintendence

applied to most of the documents Mr. Ware requested. Id. at ¶ 13. It remanded with directions

for this Court to determine

(1) which documents subject to the Public Records Act were produced to Ware, (2) whether Kurt had legitimate reasons for rejecting Ware’s requests as to the documents that were not produced, and (3) whether Ware is entitled to statutory damages for the document requests that are subject to the Public Records Act.

Id. at ¶ 31. On remand, this Court ordered the parties to file responses identifying which

documents were produced and, for those that were not produced, whether Ms. Kurt had a

legitimate reason for rejecting Mr. Ware’s request. Both parties filed responses.

{¶4} Mr. Ware set forth a list of documents he received followed by a list of documents

he claimed he did not receive. Ms. Kurt responded indicating which documents she provided

and which she did not, further explaining why she did not provide those documents that were not

given to Mr. Ware. Mr. Ware did not reply to Ms. Kurt’s response.

{¶5} To facilitate our review of the requests, some additional background is helpful.

Mr. Ware asserted in his complaint that he sent ten public record requests, each requesting C.A. No. 29622 Page 3 of 15

multiple documents, to Ms. Kurt in January 2019. He further claimed that he served the requests

by certified mail. Each of the ten requests was in the form of a letter. All ten letters were,

according to Mr. Ware, sent in one envelope. There is no dispute that Mr. Ware’s 10 letters

requested a total of 37 documents. What is disputed is whether Ms. Kurt actually received those

requests in January 2019 and which documents Ms. Kurt has provided.

{¶6} The January 2019 certified mail return receipt is not signed by a named person.

Instead, it is signed “C.O.C.” Mr. Ware contends this means “Clerk of Courts.” And it might.

Nevertheless, Ms. Kurt asserts that she was unaware of the request until January 2020 when she

was served with Mr. Ware’s complaint for writ of mandamus. Ms. Kurt sent documents

responsive to most of the public records Mr. Ware requested within just a few weeks after Mr.

Ware’s complaint was filed and served.

{¶7} We will return to the question of when Ms. Kurt received the requests after we

address the first question the Supreme Court directed this Court to consider: which documents

subject to the Public Records Act were produced to Mr. Ware. Ware at ¶ 31.

1. Which documents were produced?

{¶8} As previously noted, Mr. Ware requested a total of 37 records. The Supreme

Court determined that four of those requests were not subject to the Public Records Act and,

instead, fell under the public records provisions of the Ohio Rules of Superintendence. The

Supreme Court also affirmed this Court’s conclusion that Mr. Ware had not met the requirements

under the Public Records Act to receive one of the requested records. We therefore limit our

consideration to 32 items.

{¶9} The following chart identifies the 37 records, or groups of records, Mr. Ware

requested. It also indicates the responses provided by Mr. Ware and Ms. Kurt as to whether the C.A. No. 29622 Page 4 of 15

documents were provided and received. Finally, in the interest of completeness, this chart

includes the five items that this Court need not address based on the Supreme Court’s decision.

Record Requested Mr. Ware’s Response Ms. Kurt’s Response 1. All calendars from 1/1-1/14/19 Received Sent 1/29/20 of Sandra Kurt and Jackie Ludle. 2. Employee time records of Ludle – Received Ludle – sent 1/29/20 Jackie Ludle and Sandra Kurt Kurt – Not received Kurt – does not exist – (from December 1, 2018, thru informed Mr. Ware on January 14, 2019). 1/29/20 3. Meeting notices of Summit Not received Does not exist – County Clerk of Courts’ office, informed Mr. Ware on from November 1, 2018, thru 1/29/20 January 14, 2019. 4. One Time disposal for obsolete Not received Does not exist – records (RC-1 Form) for the year informed Mr. Ware on 2018. 1/29/20 5. Performance Evaluation Form Ludle – Received Ludle – sent 1/29/20 of Jackie Ludle and Sandra Kurt. Kurt – Not received Kurt – does not exist – informed Mr. Ware on 1/29/20 6. Travel expense records of Ludle – No response Ludle – does not exist Sandra Kurt and Jackie Ludle. as to whether received – informed Mr. Ware Kurt – Not received on 1/29/20 Kurt – overbroad and does not exist – informed Mr. Ware on 1/29/20 7. Oath of office of deputy clerk Received Sent 1/29/20 Jackie Ludle. 8. Grand Jury Reports of the Supreme Court held Summit County Jail for the year this falls under the 2018, that are recorded in the Superintendence Summit County Clerk of Courts’ Rules. office. 9. Summit County Sheriff oath of Received Sent 1/29/20 office, that is recorded in the in the Summit County Clerk of Courts’ office. 10.

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2023 Ohio 202, Counsel Stack Legal Research, https://law.counselstack.com/opinion/state-ex-rel-ware-v-kurt-ohioctapp-2023.