State ex rel. Culgan v. Jefferson Cty. Clerk of Courts

2024 Ohio 5699, 254 N.E.3d 75, 178 Ohio St. 3d 86
CourtOhio Supreme Court
DecidedDecember 9, 2024
Docket2023-0959
StatusPublished
Cited by3 cases

This text of 2024 Ohio 5699 (State ex rel. Culgan v. Jefferson Cty. Clerk of Courts) is published on Counsel Stack Legal Research, covering Ohio Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
State ex rel. Culgan v. Jefferson Cty. Clerk of Courts, 2024 Ohio 5699, 254 N.E.3d 75, 178 Ohio St. 3d 86 (Ohio 2024).

Opinion

[This opinion has been published in Ohio Official Reports at 178 Ohio St.3d 86.]

THE STATE EX REL . CULGAN v. JEFFERSON COUNTY CLERK OF COURTS. [Cite as State ex rel. Culgan v. Jefferson Cty. Clerk of Courts, 2024-Ohio-5699.] Public-records requests—R.C. 149.43—Grand-juror names and grand-jury- foreperson signature are public records—Writ granted in part and denied in part. (No. 2023-0959—Submitted August 13, 2024—Decided December 9, 2024.) IN MANDAMUS. __________________ The below per curiam opinion announcing the judgment of the court was joined by FISCHER, DEWINE, and DETERS, JJ. KENNEDY, C.J., concurred in part and dissented in part, with an opinion joined by DONNELLY, J. STEWART, J., concurred in part and dissented in part, with an opinion. BRUNNER, J., concurred in part and dissented in part and would require the clerk to produce all January 1998 grand-jury reports and would award $1,000 in statutory damages.

Per Curiam Opinion announcing the judgment of the court. {¶ 1} Relator, Clifford J. Culgan, requests a writ of mandamus under the Public Records Act, R.C. 149.43, ordering respondent, the Jefferson County clerk of courts (“the clerk”), to produce unredacted records responsive to a public-records request. Culgan also seeks awards of statutory damages and court costs. {¶ 2} For the reasons below, we grant a writ of mandamus ordering the clerk to produce to Culgan copies of responsive records without redaction of the names of the grand jurors and the signature of the grand jury’s foreperson. We otherwise deny the writ and deny Culgan’s requests for statutory damages and court costs. SUPREME COURT OF OHIO

I. FACTS AND PROCEDURAL BACKGROUND {¶ 3} In May 2023, Culgan emailed a public-records request to the clerk’s office, requesting “public records related to Jefferson County Grand Jury Final Reports for October 1997, November 1997, December 1997 and January 1998.” Culgan also asked that copies of the records be delivered to him by email. {¶ 4} Deputy Clerk Christianne Benton received the request after another staff member forwarded Culgan’s email to her. Benton prepared a response, consisting of copies of the grand-jury reports from the months Culgan had requested. Using Wite-Out, Benton redacted the names of the grand jurors, the signature of the grand-jury foreperson, and the case information for expunged cases. Benton saved the redacted records as a PDF file and sent the records to the email address that Culgan referred to in his public-records request. Benton sent the response to Culgan on the third business day after the clerk’s office received the request. Benton attested that no pages were missing from any of the grand-jury reports she sent to Culgan. {¶ 5} Culgan denies having received Benton’s response to his public- records request. Culgan alleges that he uses an electronic application called “Boomerang,” which tracks when a sent email has been opened by the addressee. According to Culgan, Boomerang shows that his email to the clerk’s office containing his public-records request was not opened until after he filed the complaint in this action. However, Benton does not know whether the addressee of the email in which Culgan submitted his public-records request opened it before forwarding it to Benton. {¶ 6} Culgan filed this mandamus action in August 2023 and an amended complaint in September 2023 seeking (1) a writ of mandamus compelling the clerk to provide him with the grand-jury reports he requested, (2) an award of statutory damages, and (3) an award of court costs. The clerk filed an answer to the amended complaint, denying that Culgan was entitled to relief and averring that the requested

2 January Term, 2024

records were provided to Culgan five days after the clerk’s office received the public-records request. {¶ 7} This court granted an alternative writ and set a schedule for the parties’ submission of evidence and merit briefs. 2024-Ohio-202. We also ordered the clerk to file under seal for in camera inspection unredacted copies of the grand- jury reports at issue. 2024-Ohio-5204.1 II. ANALYSIS A. Mandamus Claim {¶ 8} Mandamus is an appropriate remedy to compel compliance with the Public Records Act. R.C. 149.43(C)(1)(b). To obtain a writ of mandamus under the Public Records Act, Culgan must show that he has a clear legal right to the relief he requests and that the clerk has a clear legal duty to provide it. State ex rel. Ellis v. Maple Hts. Police Dept., 2019-Ohio-4137, ¶ 5. 1. Completeness of the Clerk’s Response {¶ 9} Culgan acknowledges that the clerk produced records responsive to his public-records request after he commenced this action. However, Culgan contends that the response was incomplete. Specifically, Culgan contends that the clerk has not provided all January 1998 grand-jury reports. {¶ 10} A public office may establish by affidavit that all existing public records responsive to a request have been provided. State ex rel. Frank v. Clermont Cty. Prosecutor, 2021-Ohio-623, ¶ 15. In this case, the clerk submitted affidavit testimony from Deputy Clerk Benton stating that she sent “every page of every responsive record kept by the Clerk’s office” in response to Culgan’s public-records request. Included in this production were three pages of records responsive to Culgan’s request for the January 1998 grand-jury reports. The first two pages consist

1. Culgan filed a motion for our in camera inspection of the contested public records. Because we sua sponte ordered the clerk to file unredacted copies of the grand-jury reports for in camera inspection, we deny Culgan’s motion as moot.

3 SUPREME COURT OF OHIO

of the “entry on grand jury,” file-stamped January 9, 1998, which show (with redactions) information on the true bills presented by the grand jury. The third page, also file-stamped January 9, 1998, is the “report of grand jury,” which summarizes the grand jury’s activity. The report states that the grand jury was in session for 1 day, examined 7 witnesses covering 14 cases, presented 11 true bills, and returned no indictments in 3 cases. {¶ 11} To rebut the clerk’s claim that all responsive records have been produced, Culgan must submit “clear and convincing evidence showing a genuine issue of fact that additional responsive records exist,” Frank at ¶ 15. According to Culgan, the clerk’s production of records is incomplete because it does not contain any report after January 9, 1998. Culgan attests that he knows of one criminal case involving a person who was indicted in January 1998 and another case involving a person against whom charges were presented to the grand jury that same month, neither of which is contained in the January 1998 report that was produced by the clerk. Culgan contends that to respond fully to his request for the January 1998 grand-jury reports, the clerk should have produced records that were filed in early February 1998, which presumably would have included reports of grand-jury activity after January 9, 1998. {¶ 12} Culgan has not met his burden to rebut Benton’s affidavit testimony that she responded fully to his records request. Culgan’s belief that at least two other cases were brought before the grand jury in January 1998 is not clear and convincing evidence. See State ex rel. McCaffrey v. Mahoning Cty. Prosecutor’s Office, 2012- Ohio-4246, ¶ 26 (the requester’s good-faith belief is not sufficient evidence to show the existence of responsive records). And even if we were to assume that a grand- jury report from February 1998 exists that covers grand-jury activity after January 9, 1998, that fact would not entitle Culgan to a writ of mandamus. It is the requester’s responsibility to identify with reasonable clarity the records he wants to inspect. State ex rel. Morgan v. New Lexington, 2006-Ohio-6365, ¶ 29. And here, it is not clear

4 January Term, 2024

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Cite This Page — Counsel Stack

Bluebook (online)
2024 Ohio 5699, 254 N.E.3d 75, 178 Ohio St. 3d 86, Counsel Stack Legal Research, https://law.counselstack.com/opinion/state-ex-rel-culgan-v-jefferson-cty-clerk-of-courts-ohio-2024.