State ex rel. Beacon Journal Publishing Co. v. Waters

617 N.E.2d 1110, 67 Ohio St. 3d 321
Ohio Supreme Court·Decided September 15, 1993·No. No. 92-2050·Published·Cited by 23 cases

Opinions

Per Curiam.

Appellants appeal only that part of the decision concerning the grand jury subpoenas and the Grand Jury Witness Record Book. The parties argue three issues concerning the subpoenas and the witness book: (1) whether the documents are protected by grand jury secrecy under Crim.R. 6(E); (2) whether the documents are “confidential law enforcement investigatory records,” as defined in R.C. 149.43(A)(2), and thus not “public records,” as defined in R.C. 149.43(A)(1); and (3) whether the records are protected by the local court order of the appellee judges, as a manifestation of the inherent authority of a common pleas court to supervise the activities of the grand jury in a county. The court of appeals decided only the first of the three issues, holding that Crim.R. 6(E) provided an exception to disclosure under the Public Records Act. We affirm that judgment.

I. Crim.R. 6(E)

Crim.R. 6(E) states in part:

“Secrecy of proceedings and disclosure. Deliberations of the grand jury and the vote of any grand juror shall not be disclosed. Disclosure of other matters occurring before the grand jury may be made to the prosecuting attorney for use in the performance of his duties. A grand juror, prosecuting attorney, interpretor, stenographer, operator of a recording device, or typist who transcribes recorded testimony, may disclose matters occurring before the grand jury, other than the deliberations of a grand jury or the vote of a grand juror, but may disclose such matters only when so directed by the court preliminary to or in connection with a judicial proceeding, or when permitted by the court at the request of the defendant upon a showing that grounds may exist for a motion to dismiss the indictment because of matters occurring before the grand jury. * * * ”

The court of appeals decided that the records in question were exempt as other “matters occurring before the grand jury.”

In part, R.C. 149.43(A)(1) defines a “public record” as any record kept by a public office, except certain specifically defined records and “records the release of which is prohibited by state or federal law.” Appellants argue that Crim.R. 6(E) cannot be a “state law” for these purposes because, under Section 5(B), Article IV, Ohio Constitution, this court has authority only to “prescribe rules governing practice and procedure in all courts of the state, which rules shall not abridge, enlarge, or modify any substantive right.” Appellants argue that if Crim.R. 6(E) is construed to be a state law restricting access to public records, a procedural rule will abridge their substantive right to inspect and copy public records under R.C. 149.43(B). This argument derives from State ex rel. Clark v. Toledo (1990), 54 Ohio St.3d 55, 56-57, 560 N.E.2d 1313, 1314, in which we stated:

[323] “R.C. 149.43(B) states that ‘[a]ll public records shall be * * * made available for inspection to any person * * *.’ As recognized in State ex rel. Natl. Broadcasting Co. v. Cleveland, supra [(1988), 38 Ohio St.3d 79, 526 N.E.2d 786], R.C. 149.43 ‘substantially broadened the common-law approach’ to ‘citizen access to governmental information.’ Id. at 81, 526 N.E.2d at 788. As such, the right to access conferred by R.C. 149.43(B) is a substantive right. See Krause v. State (1972), 31 Ohio St.2d 132, 144-145, 60 O.O.2d 100, 106-107, 285 N.E.2d 736, 744. Because the right to access is substantive, it cannot be abridged by Crim.R. 16. Section 5(B), Article IV of the Ohio Constitution; Krause v. State, supra, at paragraph five of the syllabus.”

In Clark, the respondents attempted to use Crim.R. 16(B)(2) as a Public Records Act exception outside the criminal process, and in fact after the criminal process had been concluded. This argument should have been rejected on grounds that Crim.R. 16(B)(2) is essentially a discovery rule and has no application after the criminal process has concluded. Crim.R. 6, however, creates the basic procedure for the grand jury, and its provisions are not dependent on the passage of time or changes of status of the parties.

Therefore, we hold that the statement in Clark that seemed to preclude court rules from ever contradicting substantive statutes was overbroad. The R.C. 149.43(A)(1) exception for other “state law” may include procedural court rules, and does include Crim.R. 6(E).

Providing the limits of grand jury secrecy is an element of “practice and procedure,” under Section 5(B), Article IV, Ohio Constitution, and properly addressed by court rule. Although we have not previously construed Crim.R. 6(E) in this context, we have construed Crim.R. 6(A), which provides that the grand jury shall consist of nine members. In State v. Brown (1988), 38 Ohio St.3d 305, 528 N.E.2d 523, we held that the number of grand jurors is a procedural matter and thus suitable to be addressed by rule, citing Wells v. Maxwell (1963), 174 Ohio St. 198, 200, 22 O.O.2d 147, 148, 188 N.E.2d 160, 161, which held:

“The manner by which an accused is charged with a crime, whether by indictment * * * or by information * * *, is strictly a matter of procedure % * * »

While we have not defined practice and procedure under Section 5(B), Article IV, in Krause v. State (1972), 31 Ohio St.2d 132, 145, 60 O.O.2d 100, 107, 285 N.E.2d 736, 744, we defined “substantive” as used in that section as “that body of law which creates, defines and regulates the rights of the parties.” Given this definition, we find that grand jury secrecy is a procedural matter rather than a substantive matter and, as such, properly a subject for court rule. Providing the degree of openness to be observed in grand jury matters is inherently procedural, [324] and not a matter of creating, defining, or regulating rights. No one has a right to any particular degree of openness or secrecy, except as provided by law.

Crim.R. 6(E) is thus seen as a lawful procedural rule adopted pursuant to constitutional authority. As such, it is analogous to an administrative rule lawfully adopted. “Administrative rules enacted pursuant to a specific grant of legislative authority are to be given force and effect of law.” Doyle v. Ohio Bur. of Motor Vehicles (1990), 51 Ohio St.3d 46, 554 N.E.2d 97, paragraph one of the syllabus. Properly adopted judicial rules have the same force and effect. Section 5(B), Article IV emphasizes this fact by stating:

“All laws in conflict with such rules shall be of no further force or effect after such rules have taken effect.”

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State ex rel. Beacon Journal Publishing Co. v. Waters, 617 N.E.2d 1110, 67 Ohio St. 3d 321 (Ohio 1993).

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