State ex rel. Ames v. Portage Cty. Bd. of Commrs.

2023 Ohio 3382, 225 N.E.3d 951, 172 Ohio St. 3d 556
CourtOhio Supreme Court
DecidedSeptember 26, 2023
Docket2022-0148
StatusPublished
Cited by11 cases

This text of 2023 Ohio 3382 (State ex rel. Ames v. Portage Cty. Bd. of Commrs.) is published on Counsel Stack Legal Research, covering Ohio Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
State ex rel. Ames v. Portage Cty. Bd. of Commrs., 2023 Ohio 3382, 225 N.E.3d 951, 172 Ohio St. 3d 556 (Ohio 2023).

Opinion

[Until this opinion appears in the Ohio Official Reports advance sheets, it may be cited as State ex rel. Ames v. Portage Cty. Bd. of Commrs., Slip Opinion No. 2023-Ohio-3382.]

NOTICE This slip opinion is subject to formal revision before it is published in an advance sheet of the Ohio Official Reports. Readers are requested to promptly notify the Reporter of Decisions, Supreme Court of Ohio, 65 South Front Street, Columbus, Ohio 43215, of any typographical or other formal errors in the opinion, in order that corrections may be made before the opinion is published.

SLIP OPINION NO. 2023-OHIO-3382 THE STATE EX REL . AMES, APPELLANT, v. PORTAGE COUNTY BOARD OF COMMISSIONERS, APPELLEE, ET AL. [Until this opinion appears in the Ohio Official Reports advance sheets, it may be cited as State ex rel. Ames v. Portage Cty. Bd. of Commrs., Slip Opinion No. 2023-Ohio-3382.] Mandamus—Public Records Act—Open Meetings Act—Law-of-the-case doctrine—On remand, court of appeals correctly granted summary judgment on relator’s Open Meetings Act claim but erred in its analysis of whether relator is entitled to statutory damages under the Public Records Act—Judgment affirmed in part and reversed in part and cause remanded. (No. 2022-0148—Submitted January 10, 2023—Decided September 26, 2023.) APPEAL from the Court of Appeals for Portage County, No. 2019-P-0125, 2022-Ohio-336. __________________ SUPREME COURT OF OHIO

KENNEDY, C.J. {¶ 1} In this appeal from a judgment of the Eleventh District Court of Appeals, we consider whether the court of appeals correctly decided that appellant, Brian Ames, is not entitled to relief under the Open Meetings Act, R.C. 121.22, or to an award of statutory damages under the Public Records Act, R.C. 149.43(C)(2). {¶ 2} This is not the first time that this case has come before us. In State ex rel. Ames v. Portage Cty. Bd. of Commrs., 165 Ohio St.3d 292, 2021-Ohio-2374, 178 N.E.3d 492 (“Ames I”), we reversed the Eleventh District’s judgment granting summary judgment in favor of appellee, the Portage County Board of Commissioners (“the board”), and the Portage County Solid Waste Management District Board of Commissioners (“SWMD”) and the Portage County Court of Common Pleas. We remanded the case to the court of appeals with instructions that it determine whether Ames is entitled to relief under the Open Meetings Act and to an award of statutory damages under the Public Records Act. Ames I at ¶ 28. On remand, the court of appeals granted the board and the SWMD summary judgment on Ames’s Open Meetings Act claim and denied Ames’s request for an award of statutory damages. {¶ 3} Though the court of appeals correctly granted summary judgment on Ames’s Open Meeting Act claim, it erred in its analysis of the statutory-damages issue. We therefore affirm in part and reverse in part the judgment of the Eleventh District and remand this matter to the court of appeals to determine the amount of statutory damages, if any, to which Ames is entitled under R.C. 149.43(C)(2). I. Facts and Procedural History A. Board Meetings and SWMD Business {¶ 4} The board established the SWMD in 1988, as authorized by R.C. 3734.52(A) and (B). Under R.C. 3734.52(A), the board also serves as the board of directors of the SWMD. See Danis Clarkco Landfill Co. v. Clark Cty. Solid Waste Mgmt. Dist., 73 Ohio St.3d 590, 596, 653 N.E.2d 646 (1995).

2 January Term, 2023

{¶ 5} This case arose from Ames’s challenge to the board’s method of conducting SWMD’s business in 2019. The board generally began a regularly scheduled public meeting at 9:00 a.m., recited the Pledge of Allegiance, and then immediately recessed the board meeting and began a public meeting of the SWMD. When the SWMD meeting adjourned, the board immediately reconvened its public meeting regarding non-SWMD county business. This entire process was open to the public. The board’s clerk kept separate minutes for the two meetings. {¶ 6} In 2019, the board adopted a consent-agenda procedure, which was used for the meetings at issue in this case. The procedure allowed for board approval of “routine items” as defined in the consent-agenda rules. Under these rules, a board member’s “yes” vote on the consent agenda was a “yes” vote on each of the items included on the consent agenda. {¶ 7} In practice, the consent agenda and documents relating to it would be distributed to the members of the board. Board members would not discuss consent-agenda items in private, and individual board members could request that an item be removed from a consent agenda. At a meeting, there would be no discussion of consent-agenda items; a roll-call vote would be taken concerning the items. However, the meeting minutes would contain the full text of the resolutions, reports, or recommendations that were adopted as part of the consent agenda. Therefore, according to the board’s evidence in the record, consent-agenda items were not known to the public before a meeting; the first time the public would learn what had been adopted in a consent agenda was when the minutes became available. {¶ 8} On September 17, 2019, the board began its meeting at 9:00 a.m. and recessed at 9:01 a.m. to begin the SWMD meeting. At the SWMD meeting, there was a consent agenda containing (1) an approval of minutes from the previous meeting and (2) three resolutions for approval. The board adopted the consent agenda and adjourned without conducting any other SWMD business.

3 SUPREME COURT OF OHIO

{¶ 9} The September 26, 2019 meetings were conducted similarly. The board recessed its county meeting at 9:00 a.m. and immediately convened the SWMD meeting. At the SWMD meeting, there was a consent agenda containing an approval of minutes from the September 17 meeting and three resolutions for approval. The board adopted the consent agenda. After concluding its action on one regular-agenda item, the board adjourned the SWMD meeting at 9:02 a.m. and immediately resumed its meeting on non-SWMD county business. {¶ 10} On December 26, 2019, Ames submitted a public-records request for “the meeting minutes of September 17 and September 26, 2019 for the Portage County Board of Commissioners and the Portage County Solid Waste Management District Board of Commissioners.” The following day, the board’s clerk emailed the minutes to Ames. The minutes for the September 17 meeting reflect the adoption of Resolution No. 19-137, which the board approved as part of the consent agenda, and the language of the resolution indicates that an “Exhibit A” was attached. See State ex rel. Myers v. Meyers, 169 Ohio St.3d 536, 2022-Ohio-1915, 207 N.E.3d 579, ¶ 37 (indicating that a document can be incorporated by reference in a public record). The exhibit, however, was not attached to the minutes that had been approved by the board or produced in response to Ames’s public-records request. B. Ames I {¶ 11} On December 27, 2019, Ames filed a petition for writs of mandamus in the court of appeals against the board, the SWMD, and the Portage County Court of Common Pleas. Ames alleged that the SWMD was a “fictitious body” that “ha[d] no basis in law” and that the board violated the Open Meetings Act by conducting SWMD business during recesses of the September 17 and September 26 board meetings. Ames further alleged that the SWMD’s use of a consent agenda violated the Open Meetings Act and that the failure to provide full and accurate minutes in response to his public-records request violated the Open Meetings Act

4 January Term, 2023

and the Public Records Act.

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Bluebook (online)
2023 Ohio 3382, 225 N.E.3d 951, 172 Ohio St. 3d 556, Counsel Stack Legal Research, https://law.counselstack.com/opinion/state-ex-rel-ames-v-portage-cty-bd-of-commrs-ohio-2023.