Southwestern Motor Transport, Inc. v. Bullock

614 S.W.2d 640, 1981 Tex. App. LEXIS 3529
CourtCourt of Appeals of Texas
DecidedApril 8, 1981
DocketNo. 13207
StatusPublished
Cited by1 cases

This text of 614 S.W.2d 640 (Southwestern Motor Transport, Inc. v. Bullock) is published on Counsel Stack Legal Research, covering Court of Appeals of Texas primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Southwestern Motor Transport, Inc. v. Bullock, 614 S.W.2d 640, 1981 Tex. App. LEXIS 3529 (Tex. Ct. App. 1981).

Opinion

SHANNON, Justice.

Appellant, Southwestern Motor Transport, Inc., filed suit in the district court of Travis County to recover the sum of $8,674.41 paid by it under protest to the Comptroller of Public Accounts pursuant to Tex.Tax.-Gen.Ann. art. 1.05 (1969). The sum paid to the Comptroller represented a deficiency in franchise taxes assessed appellant by the Comptroller for the years 1968 through 1974. After a bench trial, the district court rendered judgment that appellant take nothing. This Court will reverse that judgment.

[641]*641The controversy centers upon the manner in which the Comptroller’s audit of appellant’s records was conducted. Appellant claims that the audit was arbitrary and illegal, resulting in substantial injury to it. Preliminary to a discussion of the facts, it is important to observe that the Comptroller does not question the accuracy of appellant’s books, records, and accounting systems.

To understand appellant’s methods of record keeping, appellant’s past, as well as present, operations must be noticed. Appellant is a common carrier of motor freight. Appellant selected a system of bookkeeping and accounting in 1932 and has continued to maintain this accounting system in compliance with generally accepted accounting principles.

In 1950, appellant merged with another truck line, and as a result, the Interstate Commerce Commission (ICC) for the first time acquired jurisdiction over appellant. It then became mandatory for appellant to employ the ICC accounting system, which is designed to produce uniform rate-making in the motor carrier industry. The ICC accounting regulations require that all entries be made according to an ICC accounting system, causing appellant to maintain its daily accounting entries in the ICC system. It was undisputed that the ICC accounting requirements have never been in complete compliance with generally accepted accounting principles.

To satisfy both the ICC and the federal and state taxing authorities, appellant elected in 1950 or 1951 to create a dual system of accounting, consisting of: (1) the books and records maintained in compliance with the ICC accounting system, and (2) the records necessary to carry forward the generally accepted accounting principles system, established when the company was formed. Throughout the proceedings, the Comptroller’s office has characterized appellant’s second system of accounting as merely “working papers.”

To avoid overlapping entries in its dual system of accounting, appellant records any transaction common to both systems only one time in the ICC books, and records any transaction affecting only one system in that system alone. It is not unusual that regulated companies, like appellant, must create and maintain two or more sets of books and accounting systems in order to satisfy governmental regulations. In fact, the Comptroller’s office admitted at trial that regulated corporations must often maintain two general ledgers.

In 1950, appellant notified the Secretary of State, the office then charged with responsibility for collecting the franchise tax, that appellant had adopted its dual system of accounting. At that time, appellant attached a statement to its franchise tax reports stating that the ICC accounting system did not meet with generally accepted accounting principles. Appellant also attached balance sheets and profit and loss statements to its franchise tax reports showing two sets of figures, one under the ICC books and the other in accordance with generally accepted accounting principles.

Appellant’s ICC books have been used only to satisfy the regulations and reporting procedures required by the ICC. At the same time, appellant’s records carrying forward generally accepted accounting principles have always been used to report its franchise tax returns and almost all other corporate activities. As previously noted, the ICC books do not comply fully with generally accepted accounting principles.

Attention is now directed to the Comptroller’s audit, the conduct of which forms the basis of this suit. The Comptroller’s audits are carried forward in three steps: (1) initial introduction, (2) field work, and (3) exit conference. In the initial introduction, the auditor informs the taxpayer “basically what records we will need to look at, why he was audited.”

In response to the “initial introduction,” appellant’s official furnished the auditor with the company’s books and records maintained to comply with the ICC accounting system. The auditor, however, had access to all of appellant’s financial records.

[642]*642The evidence is conflicting as to what the auditor told appellant’s official at the initial introduction and as to what records that official understood that the auditor was requesting. The auditor’s memory varied considerably. On deposition, he swore that he explained to appellant’s office that he was to conduct a sales tax audit, but he testified that he told the official that he was to conduct a franchise tax audit. Finally, the auditor stated that, indeed, he did not specify what type of tax he was examining when he requested appellant’s records. Whatever the auditor may have told appellant’s official, it is clear that the company official did not understand him to announce that he was conducting a franchise tax audit.

The type of audit to be conducted is important because that determines what records are needed. The ICC records furnished the auditor contained the data for a sales tax audit, but not information for a franchise tax audit.

It developed that the Comptroller’s agent conducted both a sales tax and a franchise tax audit which took two or three weeks. The audit of franchise taxes for 1968 through 1974 revealed a tax deficiency of $8,674.41, which the Comptroller’s agent assessed without inquiring of appellant why the information in the ICC ledger was different from appellant’s franchise tax returns for the years in question. As written previously, appellant’s franchise tax returns had never been prepared from the books and records appellant maintained to comply with the ICC accounting system.

After the “field work” was completed, the “exit conference” was held, and appellant was informed for the first time that a deficiency had been assessed for the years in question, based upon the figures taken from the ICC ledger. At that time, appellant’s officer explained to the auditor the history and reasons for the dual accounting systems and tendered for examination the company’s other set of records from which the franchise tax reports were prepared. Appellant’s officer told the auditor that the ICC ledger was not what appellant used to compute its franchise taxes since 1950.

The auditor refused to examine appellant’s generally accepted accounting principle records since they were “not held out to be a general ledger during the field work of the audit.” The auditor concluded also that appellant could not use its generally accepted accounting principles books and records to compute its franchise taxes because he considered them as mere “working papers.”

Appellant complains that when the auditor chose not to review appellant’s books and records from which appellant had filed its franchise tax returns, the auditor acted arbitrarily and illegally resulting in substantial injury to appellant. This Court agrees.

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Bluebook (online)
614 S.W.2d 640, 1981 Tex. App. LEXIS 3529, Counsel Stack Legal Research, https://law.counselstack.com/opinion/southwestern-motor-transport-inc-v-bullock-texapp-1981.