Sonas Medical Supply, Inc. v. Becerra

CourtDistrict Court, E.D. Texas
DecidedApril 20, 2023
Docket4:21-cv-00529
StatusUnknown

This text of Sonas Medical Supply, Inc. v. Becerra (Sonas Medical Supply, Inc. v. Becerra) is published on Counsel Stack Legal Research, covering District Court, E.D. Texas primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Sonas Medical Supply, Inc. v. Becerra, (E.D. Tex. 2023).

Opinion

United States District Court EASTERN DISTRICT OF TEXAS SHERMAN DIVISION

§ SONAS MEDICAL SUPPLY, INC., § § Plaintiff, § § v. § Civil Action No. 4:21-CV-529 § Judge Mazzant XAVIER BECERRA, Secretary of the § United States Department of Health and § Human Services § § Defendant. §

MEMORANDUM OPINION AND ORDER Pending before the Court is Defendant’s Motion to Dismiss Amended Complaint (Dkt. #21). Having considered the motion, the relevant pleadings, and the applicable law, the Court finds that the motion should be GRANTED. BACKGROUND This case arises out of an alleged Medicare overpayment and the subsequent administrative review that concluded sooner than expected due to a missed deadline. Plaintiff Sonas Medical Supply, Inc. (“Sonas”) is seeking to appeal and overturn a final agency decision that was issued during Sonas’ effort to show that the finding of an overpayment was erroneous. The final agency decision concerns the denial of a hearing from an Administrative Law Judge (“ALJ”) because Sonas’ request was considered untimely. Defendant Xavier Becerra (“Becerra”), Secretary of the United States Department of Health and Human Services (“HHS”), opposes this lawsuit, stating that the Court lacks authority to grant Sonas’ requested relief because both the ALJ and Medicare Appeals Council (“MAC”) in this case followed the relevant statutes and regulations under the Medicare Act in concluding that Sonas’ request of the ALJ hearing was untimely. When a medical supplier, like Sonas, wishes to challenge Medicare recoupment, there is a five-phase review process under the Medicare Act that the supplier can choose to pursue according to the relevant statutes and regulations.1 See Sahara Health Care, Inc. v. Azar, 975 F.3d 523, 526 (5th Cir. 2020). The five phases include the following requests for review: (1) a redetermination

from an HHS contractor; (2) a redetermination from a qualified independent contractor (“QIC”); (3) a hearing and de novo review from an ALJ; (3) an appeal to the MAC; and finally, (5) judicial review in a federal court. See id. at 525–27; Fam. Rehab., Inc. v. Azar, 886 F.3d 496, 499–501 (5th Cir. 2018). Sonas’ claim reaches the Court on a procedural issue, as Sonas missed a deadline prescribed in the regulations and is now seeking the Court to allow the ALJ to hear its claim. I. The Reimbursement Denial & Overpayment Finding (Phases One and Two) Sonas is a Texas corporation that provides “durable medical equipment prosthetics, orthotics, and supplies” (Dkt. #17 ¶ 9). Sonas is a participant in the Medicare program as a medical supplier, meaning that it works with various Medicare contractors to receive reimbursements for the medical equipment that it provides. Sonas’ role in the Medicare program entitles it to participate in the appeals process when a problem arises. See generally 42 U.S.C. § 1395ff. Sonas

utilized this review process after it filed a claim of reimbursement that was ultimately denied. The reimbursement at issue covers various claims over the period of May 1, 2012, to July 20, 2015. Sonas submitted its relevant reimbursement to AdvanceMed, a Zone Program Integrity Contractor (the “ZPIC”), who reviewed Sonas’ claims. On November 10, 2016, the ZPIC denied all of Sonas’ claims, stating that Sonas was not entitled to a reimbursement and notified Sonas of an overpayment of $1,339,239.44. In the denial letter, ZPIC provided Sonas with summary explanations for the denial of each claim and Sonas alleges that it lacked the specific statistical

1 Medicare recoupment is “the recovery by Medicare of any outstanding Medicare debt by reducing present or future Medicare payments and applying the amount withheld to the indebtedness.” 42 C.F.R. § 405.370. sampling and extrapolation methodology” that was used to calculate the alleged overpayment (Dkt. #17 ¶ 16). On November 16, 2016, another Medicare contractor, CGS, issued a formal demand letter to Sonas for the alleged overpayment and informed Sonas of its right to appeal. This appellate

process includes the above-mentioned five-phase scheme, pursuant to the Medicare statutes and regulations. The first phase is requesting a redetermination review from an HHS contractor, just like the one who sent the initial demand letter. Sonas requested a redetermination review. And on February 17, 2017, CGS rendered an unfavorable reconsideration decision to Sonas. Sonas then proceeded with the second phase by requesting a review by a QIC. On August 7, 2017, Sonas received yet another unfavorable reconsideration decision (the “Final Reconsideration Decision”). In the Final Reconsideration Decision, Sonas was informed about its right to request an ALJ hearing within sixty (60) days, the third phase in the administrative review process. On January 22, 2018, Sonas was sent the specific calculations that were used in the original denial that the ZPIC issued alleging overpayment (the “Specific Calculation Notice”). This

Specific Calculation Notice did not include any information regarding Sonas’ right to appeal, meaning no explicit language was included that its timeline to appeal was extended. The parties now dispute what Sonas’ proper appeal deadline was: sixty days from the Final Reconsideration Decision or sixty days from the Specific Calculation Notice. II. The ALJ & MAC Proceedings (Phases Three and Four) Sonas continued filing for a review in this administrative process and requested a hearing with an ALJ. Becerra received and filed the request on April 2, 2018. This date falls after the sixty-day deadline, regardless of whether the applicable deadline was sixty days after the Final Reconsideration Decision or the Specific Calculation Notice. On September 30, 2020, the ALJ dismissed Sonas’ request as untimely. The dismissal stated that Sonas did not provide any reason for its untimely filing and that there was no indication of any limitation that prevented Sonas from understanding the need to file a timely request. Sonas received notice of the dismissal “on or about October 8, 2020” (Dkt. #17 ¶ 6).

Sonas alleges that the reason that it did not file its appeal on time is due to “excusable neglect” (Dkt. #17 ¶ 24). Specifically, Sonas’ former counsel drafted a cover letter and request on March 7, 2020, and it was intended to be mailed on that day. However, neither the cover letter nor request were actually mailed until the end of the month. While Sonas does not deny that the request was filed after the deadline, the applicable deadline is relevant to back up Sonas’ claim that the request and letter were received “only a few days after the deadline had expired” (Dkt. #17 ¶ 25). On December 4, 2020, Sonas exercised the fourth phase of the review process and requested a review of the ALJ’s decision by the MAC. In the appeal, Sonas argued the ALJ erred in dismissing its action because there was excusable neglect, “which should fall under the category of good cause under 42 C.F.R. § 405.492(b)(3)” and that the Final Reconsideration Decision

without the overpayment amount did not meet the jurisdictional threshold for ALJ review (Dkt. #17, Exhibit 1 at p. 5). On May 13, 2021, the MAC issued a decision denying Sonas’ request, stating that the initial filing was untimely and there was no basis to extend the ALJ filing deadline. Additionally, the MAC concluded that Sonas’ argument that the Final Reconsideration Decision was not a final decision is without merit.

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Sonas Medical Supply, Inc. v. Becerra, Counsel Stack Legal Research, https://law.counselstack.com/opinion/sonas-medical-supply-inc-v-becerra-txed-2023.