No. 15-0094 - State of West Virginia ex rel. HCR ManorCare, LLC; HCR ManorCare, Inc.; MC Operations Investments, Inc.; HCRMC Operations, LLC; HCR ManorCare Operations II, LLC; HCR ManorCare Heartland, LLC; ManorCare, Inc.; HCR Healthcare, LLC; HCR Manor Care Services, Inc.; Health Care and Retirement Corporation of America, LLC; Heartland Employment Services, LLC; Joseph Donchatz; John Does 1 through 10; and Unidentified Entities 1 through 10 (as to Heartland of Charleston) v. The Honorable James C. Stucky, Judge of the Circuit Court of Kanawha County, West Virginia, and Tom Hanna, individually, and on behalf of the Estate and wrongful death beneficiaries of Sharon Hanna FILED June 9, 2015
RORY L. PERRY II, CLERK
SUPREME COURT OF APPEALS
OF WEST VIRGINIA
Davis, Justice, concurring, in part, and dissenting, in part:
The Petitioners asked this Court to require the circuit court to conduct an in
camera review with respect to two sets of documents. The Petitioners argued that documents
labeled Briefing Packets were protected from disclosure by the attorney-client privilege. The
Petitioners also argued that documents labeled Center Visit Summaries were protected from
disclosure by a peer review privilege. The majority opinion has granted relief to the
Petitioners, in part, and denied relief, in part. With respect to disclosure of the Briefing
Packets, the majority opinion has held that the circuit court must conduct an in camera
review of those documents, consistent with State ex rel. Nationwide Mutual Insurance Co.
v. Kaufman, 222 W. Va. 37, 658 S.E.2d 728 (2008), before ordering their disclosure. I
concur in the majority opinion’s resolution of this issue. However, the majority opinion
further determined that the trial court did not exceed its jurisdiction in failing to conduct an
in camera review of the Center Visit Summaries,1 and therefore denied relief. For the
reasons set out below, I dissent from the majority opinion’s resolution of the issue involving
the Center Visit Summaries.
The Respondents in this case sought to discover Center Visit Summaries that
the Petitioners claimed were protected from disclosure by the peer review privilege set out
under W. Va. Code § 30-3C-3 (1980) (Repl. Vol. 2012).2 In State ex rel. Shroades v. Henry,
187 W. Va. 723, 421 S.E.2d 264 (1992), this Court specifically addressed the procedure that
should be followed when a peer review privilege is asserted.
Shroades was a medical malpractice case in which the plaintiff sought certain
documents from the defendant hospital. The hospital claimed the documents were peer
review documents that were protected from disclosure under W. Va. Code § 30-3C-3. The
circuit court summarily agreed with the hospital and denied the plaintiff’s request to compel
disclosure of the documents. The plaintiff sought a writ of prohibition from this Court,
1 The Center Visit Summaries were documents compiled by nurse consultants. 2 The peer review privilege set out under W. Va. Code § 30-3C-3 (1980) (Repl. Vol. 2012) provides, in relevant part, as follows:
The proceedings and records of a review organization shall be confidential and privileged and shall not be subject to subpoena or discovery proceedings or be admitted as evidence in any civil action arising out of the matters which are subject to evaluation and review by such organization[.]
thereby seeking access to the documents. This Court initially observed that “the circuit court
declined to hold an in camera examination of the requested material[.]” Shroades, 187
W. Va. at 725, 421 S.E.2d at 266. The hospital argued before this Court “that the statute is
so broad that it prohibits an in camera inspection of the requested material.” Id. at 727, 421
S.E.2d at 268. We disagreed with the hospital and outlined the following procedure for
determining whether the peer review privilege applied:
In determining privilege, the circuit court should first determine from whom the material is sought and, then, if necessary, the origin of the material. In the present case, the requested materials are either identified by committee or by document. The materials identified by committee include reports and recommendations of the quality assurance committee, documents of the pharmacy and therapeutics committee, minutes of any special meeting concerning the incident, and agendas for medical staff meetings. In order to determine if materials identified by committee are privileged, the circuit court should examine City Hospital’s by-laws to determine if the committee or organization is a “review organization” as defined in W. Va. Code, 30-3C-1 . . . .
However when the by-laws do not clearly indicate that peer review is a function of the committee, the party asserting the privilege has the burden of presenting additional information. . . .
....
In the present case, Ms. Shroades seeks the individual defendants’ service records, personnel records, and evaluations. . . . On remand, in addition to submitting the requested documents for an in camera examination, City Hospital should identify the requested documents by name, date, custodian, source and reason for creation and if a record contains a document that City Hospital claims is privileged, the
record with the document and its identification should be submitted to the circuit court.
Id. at 728-30, 421 S.E.2d at 269-71.
It is clear that Shroades requires a party to tender to the circuit court
documentation supporting application of the peer review privilege, and that consideration of
the privilege issue must be done in camera.
The requirement of an in camera review of documents allegedly protected by
a statutory health care privilege is consistent with the law around the country. For example,
in Santa Rosa Memorial Hospital v. Superior Court, 174 Cal. App. 3d 711, 220 Cal. Rptr.
236 (1985), a medical malpractice case, a hospital sought to prevent enforcement of a trial
court order that required its employee to answer questions that would reveal allegedly
privileged information. The hospital argued that proceedings and records of organized
medical staff committees were not subject to discovery based upon a state statute. The
appellate court agreed that a statute provided a privilege for certain hospital committee
information. After finding that the trial court failed to make an inquiry into the hospital’s
privilege claim, the decision in the case addressed the proper procedure to be used when such
a privilege is raised:
Thus, when application of the statute to disputed discovery is not facially apparent, as will often be the case, the burden on the party resisting discovery ordinarily cannot be sustained except
upon judicial inquiry into the pertinent facts at an in camera hearing. If it is revealed at such a hearing that only portions of a report or other document are derived from the work of a protected committee the court may order such portions excised and compel disclosure of the remainder.
Santa Rosa, 174 Cal. App. 3d at 727-28, 220 Cal. Rptr. at 247-48 (emphasis added). As
previously mentioned, courts around the country have recognized the necessity for an in
camera review of documents allegedly protected by a peer review privilege. See John C.
Lincoln Hosp. & Health Ctr. v.
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No. 15-0094 - State of West Virginia ex rel. HCR ManorCare, LLC; HCR ManorCare, Inc.; MC Operations Investments, Inc.; HCRMC Operations, LLC; HCR ManorCare Operations II, LLC; HCR ManorCare Heartland, LLC; ManorCare, Inc.; HCR Healthcare, LLC; HCR Manor Care Services, Inc.; Health Care and Retirement Corporation of America, LLC; Heartland Employment Services, LLC; Joseph Donchatz; John Does 1 through 10; and Unidentified Entities 1 through 10 (as to Heartland of Charleston) v. The Honorable James C. Stucky, Judge of the Circuit Court of Kanawha County, West Virginia, and Tom Hanna, individually, and on behalf of the Estate and wrongful death beneficiaries of Sharon Hanna FILED June 9, 2015
RORY L. PERRY II, CLERK
SUPREME COURT OF APPEALS
OF WEST VIRGINIA
Davis, Justice, concurring, in part, and dissenting, in part:
The Petitioners asked this Court to require the circuit court to conduct an in
camera review with respect to two sets of documents. The Petitioners argued that documents
labeled Briefing Packets were protected from disclosure by the attorney-client privilege. The
Petitioners also argued that documents labeled Center Visit Summaries were protected from
disclosure by a peer review privilege. The majority opinion has granted relief to the
Petitioners, in part, and denied relief, in part. With respect to disclosure of the Briefing
Packets, the majority opinion has held that the circuit court must conduct an in camera
review of those documents, consistent with State ex rel. Nationwide Mutual Insurance Co.
v. Kaufman, 222 W. Va. 37, 658 S.E.2d 728 (2008), before ordering their disclosure. I
concur in the majority opinion’s resolution of this issue. However, the majority opinion
further determined that the trial court did not exceed its jurisdiction in failing to conduct an
in camera review of the Center Visit Summaries,1 and therefore denied relief. For the
reasons set out below, I dissent from the majority opinion’s resolution of the issue involving
the Center Visit Summaries.
The Respondents in this case sought to discover Center Visit Summaries that
the Petitioners claimed were protected from disclosure by the peer review privilege set out
under W. Va. Code § 30-3C-3 (1980) (Repl. Vol. 2012).2 In State ex rel. Shroades v. Henry,
187 W. Va. 723, 421 S.E.2d 264 (1992), this Court specifically addressed the procedure that
should be followed when a peer review privilege is asserted.
Shroades was a medical malpractice case in which the plaintiff sought certain
documents from the defendant hospital. The hospital claimed the documents were peer
review documents that were protected from disclosure under W. Va. Code § 30-3C-3. The
circuit court summarily agreed with the hospital and denied the plaintiff’s request to compel
disclosure of the documents. The plaintiff sought a writ of prohibition from this Court,
1 The Center Visit Summaries were documents compiled by nurse consultants. 2 The peer review privilege set out under W. Va. Code § 30-3C-3 (1980) (Repl. Vol. 2012) provides, in relevant part, as follows:
The proceedings and records of a review organization shall be confidential and privileged and shall not be subject to subpoena or discovery proceedings or be admitted as evidence in any civil action arising out of the matters which are subject to evaluation and review by such organization[.]
thereby seeking access to the documents. This Court initially observed that “the circuit court
declined to hold an in camera examination of the requested material[.]” Shroades, 187
W. Va. at 725, 421 S.E.2d at 266. The hospital argued before this Court “that the statute is
so broad that it prohibits an in camera inspection of the requested material.” Id. at 727, 421
S.E.2d at 268. We disagreed with the hospital and outlined the following procedure for
determining whether the peer review privilege applied:
In determining privilege, the circuit court should first determine from whom the material is sought and, then, if necessary, the origin of the material. In the present case, the requested materials are either identified by committee or by document. The materials identified by committee include reports and recommendations of the quality assurance committee, documents of the pharmacy and therapeutics committee, minutes of any special meeting concerning the incident, and agendas for medical staff meetings. In order to determine if materials identified by committee are privileged, the circuit court should examine City Hospital’s by-laws to determine if the committee or organization is a “review organization” as defined in W. Va. Code, 30-3C-1 . . . .
However when the by-laws do not clearly indicate that peer review is a function of the committee, the party asserting the privilege has the burden of presenting additional information. . . .
....
In the present case, Ms. Shroades seeks the individual defendants’ service records, personnel records, and evaluations. . . . On remand, in addition to submitting the requested documents for an in camera examination, City Hospital should identify the requested documents by name, date, custodian, source and reason for creation and if a record contains a document that City Hospital claims is privileged, the
record with the document and its identification should be submitted to the circuit court.
Id. at 728-30, 421 S.E.2d at 269-71.
It is clear that Shroades requires a party to tender to the circuit court
documentation supporting application of the peer review privilege, and that consideration of
the privilege issue must be done in camera.
The requirement of an in camera review of documents allegedly protected by
a statutory health care privilege is consistent with the law around the country. For example,
in Santa Rosa Memorial Hospital v. Superior Court, 174 Cal. App. 3d 711, 220 Cal. Rptr.
236 (1985), a medical malpractice case, a hospital sought to prevent enforcement of a trial
court order that required its employee to answer questions that would reveal allegedly
privileged information. The hospital argued that proceedings and records of organized
medical staff committees were not subject to discovery based upon a state statute. The
appellate court agreed that a statute provided a privilege for certain hospital committee
information. After finding that the trial court failed to make an inquiry into the hospital’s
privilege claim, the decision in the case addressed the proper procedure to be used when such
a privilege is raised:
Thus, when application of the statute to disputed discovery is not facially apparent, as will often be the case, the burden on the party resisting discovery ordinarily cannot be sustained except
upon judicial inquiry into the pertinent facts at an in camera hearing. If it is revealed at such a hearing that only portions of a report or other document are derived from the work of a protected committee the court may order such portions excised and compel disclosure of the remainder.
Santa Rosa, 174 Cal. App. 3d at 727-28, 220 Cal. Rptr. at 247-48 (emphasis added). As
previously mentioned, courts around the country have recognized the necessity for an in
camera review of documents allegedly protected by a peer review privilege. See John C.
Lincoln Hosp. & Health Ctr. v. Superior Court In & For Cnty. of Maricopa, 159 Ariz. 456,
458, 768 P.2d 188, 190 (1989) (“With peer review privilege being asserted, the trial court
found it necessary to conduct an in camera review of the trauma/critical care committee
minutes in question.”); Baptist Health v. Circuit Court of Pulaski Cnty., 373 Ark. 455, 457,
284 S.W.3d 499, 501 (2008) (“The court also stated that it would review in camera any of
the prior fall material deemed by BHRI to be protected by the quality assurance or peer
review statute.”); DeSantis v. Simon, 209 P.3d 1069, 1072-73 (Colo. 2009) (“We hold that
the trial court abused its discretion in this case by ordering the doctor to produce all of the
documents listed in his privilege log, without first reviewing them in camera and conducting
a Martinelli analysis.”), as modified on denial of reh’g, (June 22, 2009); Cape Canaveral
Hosp., Inc. v. Leal, 917 So. 2d 336, 339 (Fla. Dist. Ct. App. 2005) (“Generally, if there is a
question as to whether certain discovery is protected by the peer review privilege, the trial
court should hold an in camera inspection to determine if the materials are protected prior
to compelling discovery.”); Sewell v. Cancel, Nos. A12A1951 & A12A1952, 2015 WL
1432418, at *7 (Ga. Ct. App. Mar. 30, 2015) (“[T]he trial court ordered, [d]ocuments
claimed to be subject to the medical peer review privilege, will be provided to the Special
Master, in camera, for his review for him to make recommendations to the Court regarding
the validity of the asserted privilege.”); Aga v. Hundahl, 78 Haw. 230, 240, 891 P.2d 1022,
1032 (1995) (“In the instant case, because Appellants did not request an in camera
inspection, the peer review summary was not preserved for review by this court.”); Ray v. St.
John’s Health Care Corp., 582 N.E.2d 464, 474 (Ind. Ct. App. 1991) (“The court should
have conducted an in camera review on a document-by-document basis to determine whether
the materials sought were protected by the peer review privilege.”); Carolan v. Hill, 553
N.W.2d 882, 885 (Iowa 1996) (“On January 9, after an in camera review of the documents,
the district court determined they were privileged as peer review documents.”); McFall v.
Peace, Inc., 15 S.W.3d 724, 726 (Ky. 2000) (“After holding an in camera hearing regarding
the discovery of the QAR form and other hospital documents, the trial court entered a
protective order which found that the QAR form was protected by the peer review
privilege.”); Kalemmullah v. Burdon, 597 So. 2d 1019, 1020 (La. 1992) (“Case remanded
to trial court for an in camera inspection of the requested documents and to delete those
documents with peer review committee comments.”); Carr v. Howard, 426 Mass. 514, 529,
689 N.E.2d 1304, 1313 (1998) (“In the medical peer review context, in camera review must
be turned to only as a last resort, not as the first step in the discovery process. . . . Where
interrogatories or the face of a motion to compel demonstrate that the records sought are
within the scope of the statutory privilege, no in camera review should be granted.”);
Harrison v. Munson Healthcare, Inc., 304 Mich. App. 1, 26, 851 N.W.2d 549, 564 (2014)
(“Thus, when a litigant challenges a hospital’s invocation of the peer-review privilege, an in
camera evidentiary hearing is required.”), overruled on other grounds by Krusac v. Covenant
Med. Ctr., Inc., No. 149270, 2015 WL 1809371 (Mich. Apr. 21, 2015) ; Chardavoyne v.
Cohen, 56 A.D.3d 508, 509, 868 N.Y.S.2d 84, 86 (2008) (“The [trial court] should have
conducted an in camera inspection of the documents responsive to the plaintiff’s request to
enable it to determine which of the documents, or portions thereof, if any, are entitled to the
statutory [peer review] privileges.”); Medlin v. North Carolina Specialty Hosp., LLC, 756
S.E.2d 812, 820 (N.C. Ct. App. 2014) (“[T]he determination of [peer review] privilege is a
question of law which the trial judge must decide and in camera review of the evidence in
question is proper.”); Manley v. Heather Hill, Inc., 175 Ohio App. 3d 155, 161-62, 885
N.E.2d 971, 975 (2007) (“Absent any evidence showing that there was in fact a peer-review
committee or that the documents were prepared for peer-review purposes, we find that the
trial court approached the manner cautiously by ordering an in camera inspection.”);
Arlington Mem’l Hosp. Found., Inc. v. Barton, 952 S.W.2d 927, 930 (Tex. Ct. App. 1997)
(“The affidavit, which alleged and proved the [peer review] privilege, along with the in
camera submission, shifted the burden to Baird to either controvert the affidavit, show that
the privilege was waived, or that the documents were made in the ordinary course of
business.”); Lisa D. v. Riendl, 165 Wis. 2d 392, 478 N.W.2d 67 (1991) (unpublished table
decision) (“The court examined the remainder of the materials in camera and concluded that
they were privileged as “peer review” materials.”).
In the instant proceeding, the Petitioners repeatedly asked the trial court to hold
an in camera proceeding to determine whether some of the Center Visit Summaries were
protected from disclosure under W. Va. Code § 30-3C-3. The circuit court refused to hold
an in camera proceeding as required by Shroades and courts around the country. The
majority opinion erroneously concluded that the circuit court was not required to hold an in
camera proceeding. Instead, the majority opinion found that the Petitioners failed to
establish before the circuit court that they had a peer review organization as required by
W. Va. Code § 30-3C-1. The majority opinion’s finding on this issue is quite troubling.
The record is clear in showing that the Petitioners offered to supply the circuit
court with additional information on the existence of a peer review organization. The circuit
court inexplicably refused to accept any additional information. The majority opinion seems
to suggest that the Petitioners did not timely offer to tender the information to the circuit
court. Such an assertion is inconsistent with the record. It was not until the Respondents’
motion to compel hearing on September 4, 2014, that the Respondents raised the issue of
insufficient information to establish the existence of a peer review organization. When the
matter became an issue, the Petitioners offered to address it. The circuit court should have
permitted the Petitioners to supply the information. In fact, the decision in Shroades
expressly contemplated a party supplementing the record, if necessary, in order to show that
a peer review organization exists. Specifically, Shroades stated that “when the by-laws do
not clearly indicate that peer review is a function of the committee, the party asserting the
privilege has the burden of presenting additional information.” Shroades, 187 W. Va. at 729,
421 S.E.2d at 270 (emphasis added). It is quite clear that Shroades gave the Petitioners the
right to provide additional information on the issue of the existence of a peer review
organization. The circuit court and majority opinion arbitrarily stripped the Petitioners of
that right. This arbitrary decision was simply wrong.
In view of the foregoing, I concur, in part, and dissent, in part.