Russell v. Dept of Local Affairs

Colorado Court of Appeals·Decided March 12, 2026·No. 25CA0589·Unpublished

Opinion

25CA0589 Russell v Dept of Local Affairs 03-12-2026 COLORADO COURT OF APPEALS

Court of Appeals No. 25CA0589 State Personnel Board Case No. 2024G98

Ebony Russell, Complainant-Appellant, v. Colorado Department of Local Affairs, Respondent-Appellee. and State Personnel Board, Appellee.

ORDER AFFIRMED

Division I

Opinion by JUDGE MEIRINK

J. Jones and Lum, JJ., concur

NOT PUBLISHED PURSUANT TO C.A.R. 35(e)

Announced March 12, 2026

Ebony Russell, Pro Se

Philip J. Weiser, Attorney General, Eric W. Freund, Senior Assistant Attorney General, Denver, Colorado, for Respondent-Appellee

No Appearance for Appellee

¶1 Complainant, Ebony Russell, appeals the decision of the State Personnel Board (Board) denying her petition for a discretionary hearing. We affirm.

I. Background

A. Factual Background

¶2 The Colorado Department of Local Affairs (DOLA) works with public and private housing developers, housing organizations, and local governments to develop and finance affordable and safe housing. Russell worked for DOLA’s Division of Housing on the Housing Assistance Team as a Housing Asset Manager. In this capacity, she managed a portfolio of projects receiving state and federal funds, including funds from the federal Department of Housing and Urban Development (HUD). She was responsible for ensuring that the proper documents were completed and filed for each project and that deadlines were being met. Russell also maintained and managed record files for each project she oversaw. All completed federal projects had to be “closed out.” Russell was responsible for creating “closeout letters” — required, official government documents sent to a loan grantee indicating the project was completed and closed. Russell would prepare the closeout

letters for her projects and submit them to her supervisor for her supervisor’s signature; the signed letters were then sent to the loan grantee to notify them of the project’s status change.

1. Russell’s Emails with Bowman

¶3 In September 2023, Russell exchanged multiple emails with Dave Bowman, Deputy Director for the Division of Local Government at DOLA. Russell and Bowman discussed a guidance memorandum they were drafting for the Impact Development Fund (IDF). The IDF was providing financial assistance to homeowners who were rebuilding their homes after the Marshall Fire. During the email exchange, Russell told Bowman that federal regulations required the IDF or the homeowners to maintain documentation that general contractors were properly bonded and insured. Russell was concerned that a failure to maintain the general contractors’ proof of insurance in the IDF files could damage the state’s relationship with HUD in the event of an audit or that it could expose homeowners to potential harm if a general contractor wasn’t insured.

¶4 Bowman disagreed and told Russell that such documentation wasn’t necessary because (1) the projects in question weren’t

federally funded; (2) the loans to the individual homeowners were below the regulatory threshold; and (3) general contractors were already required to be insured to obtain construction permits from their local governments. Bowman also noted that adding an additional requirement for the IDF and homeowners would be overly burdensome.

2. Allegations of Russell’s Misconduct

¶5 In August 2023, DOLA conducted a routine review of the asset managers’ federal projects to ensure that the required monitoring was being conducted.1 During the review, DOLA discovered multiple deficiencies and missing documents in project files for projects managed by Russell. Specifically, one of Russell’s projects (Project 17-056) had been closed out but didn’t have a closeout letter and was missing other documentation. After being notified about the deficiency, Russell drafted a closeout letter and copied and pasted the signature of her former supervisor, Julia Zaffarano, on the letter without Zaffarano’s authorization. Russell later

1 Once a federal project had been closed out by the asset manager,

the project was moved to the long-term monitoring team for the ongoing monitoring required by federal programs.

admitted that she falsified the closeout letter and added it to the file for Project 17-056.

¶6 Separately, around this time, DOLA discovered that Russell had failed to report mileage tracking for the state-owned vehicle that she was assigned to use and share with two other employees.2 Per DOLA’s policy and the Vehicle Use Agreement that Russell signed, assigned drivers were required to report their odometer readings monthly, which Russell failed to do from February 2023 through October 2023.

¶7 In October 2023, Alison George, the Director of the Division of Housing, delegated authority to Maulid Miskell, the Deputy Division Director, to contact Russell and schedule a “Rule 6-10 meeting.” A Rule 6-10 meeting is held when an appointing authority finds performance issues or conduct that may warrant a disciplinary action; the meeting allows the employee an opportunity to respond to the alleged performance or conduct concerns prior to a final determination. Berumen v. Dep’t of Hum. Servs., Wheat Ridge Reg’l Ctr., 2012 COA 73, ¶ 20. Because DOLA’s Human Resources

2 Russell is Black.The other state employees who she shared the vehicle with are White.

Department needed more time to gather relevant information and investigate the allegations against Russell, the Rule 6-10 meeting was postponed. Russell was placed on paid administrative leave on November 1, 2023, pending investigation into the alleged misconduct. Russell’s administrative leave was extended in January 2024 and again in March 2024 to allow the investigation to be completed.

¶8 The investigation focused on four allegations against Russell: (1) the unauthorized use of Zaffarano’s signature in the Project 17- 056 closeout letter; (2) incomplete letters and project files; (3) communication issues related to the emails with Bowman; and (4) not reporting mileage tracking for the assigned state vehicle. The investigation report was completed in March 2024. Although the investigator couldn’t confirm or rule out the second or third allegations, he was able to substantiate the first and fourth allegations — that Russell falsified Zaffarano’s signature and failed to report mileage for her state-assigned vehicle.

¶9 While the investigation was ongoing, Zaffarano discovered a second falsified document in another of Russell’s project files. Specifically, Zaffarano found that the Contract Monitoring Letter in

the file for Project 18-009 contained an unauthorized signature and was backdated. The document bore Kim Snetzinger’s signature and was dated October 15, 2020, on the first page and October 15, 2019, on the second page. A review of the electronic file revealed that Russell created the document for the letter on April 20, 2021, and uploaded it to the electronic file on August 1, 2023. However, Snetzinger’s last day of employment with DOLA was March 27, 2020.

¶ 10 Based on the investigation and discovery of the second falsified document, in early April 2024, Miskell contacted Russell to schedule the Rule 6-10 meeting. After exchanging several emails, the Rule 6-10 meeting was scheduled for May 3, 2024. On April 23, 2024, George notified Russell that she was rescinding Miskell’s delegation authority and that George would be conducting the Rule 6-10 meeting instead of Miskell. The meeting was held on May 3, 2024, and June 25, 2024. George terminated Russell’s employment in July 2024.

B. Procedural History

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