Russell Index Co. v. Susquehanna County Commissioners

7 Pa. D. & C. 145, 1925 Pa. Dist. & Cnty. Dec. LEXIS 81
CourtPennsylvania Court of Common Pleas, Susquehanna County
DecidedApril 27, 1925
DocketNo. 49
StatusPublished

This text of 7 Pa. D. & C. 145 (Russell Index Co. v. Susquehanna County Commissioners) is published on Counsel Stack Legal Research, covering Pennsylvania Court of Common Pleas, Susquehanna County primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Russell Index Co. v. Susquehanna County Commissioners, 7 Pa. D. & C. 145, 1925 Pa. Dist. & Cnty. Dec. LEXIS 81 (Pa. Super. Ct. 1925).

Opinion

Smith, P. J.,

The petition and return raise questions of law only; the latter denies the power and jurisdiction of the court to make the order of April Term, 1924, for the re-indexing of deeds and mortgages in the recorder’s office of this county, and that they be hereafter indexed by the L. M. N. R. & T. System of the Russell Index Company, which appears as of No. 164, April Term, 1924, in this court.

That the court rightly so acted we have no doubt, as being authorized by the Act of May 26, 1891, P. L. 129. Its title is: “An act authorizing and empowering the Courts of Common Pleas of the several counties of this Com[146]*146monwealth to change, alter and direct the mode of preparing and keeping indices in the several offices of record in said counties, and for the preparing, making and substituting new indices for old indices or parts thereof.”

Section 1 of the act so “authorizes and empowers” the court whenever it shall appear advisable, on “inspection of such indices,” by its order to change and alter the mode of preparing and keeping said indices . . . and to direct the mode in which said indices shall thereafter be prepared and kept.”

Section 2 provides that the same authority is empowered to direct “new indices to be prepared and made of the whole or any part or parts of the indices theretofore prepared and kept . . . and to direct the mode in which said new indices shall be prepared and kept.”

Section 3 provides that the necessary books “shall be purchased by the proper officer and paid for out of the county funds by order drawn on the treasurer of said county by the proper officers thereof.”

It is then directed by section 4 that, upon such order by the court, the proper officer shall cause such indices to be prepared “in a fair, legible manner by some competent person or persons approved by said officers; the cost thereof to be paid out of the county funds upon orders drawn” as in section 3.

The Supreme Court of this State has expressly decided in the case of Nicely v. Raker, 250 Pa. 386, that under this Act of 1891 the Courts of Common Pleas have the sole power of action exercised by this court in the present proceeding. The opinion of Mr. Justice Frazer is an exhaustive and clear discussion of the principles involved and conclusive in determination in mandamus proceedings against the Controller of Northumberland County to compel him to draw the necessary orders upon the county treasurer to pay the expense of the ordered change in the method of indexing record’s in the recorder’s office of that county, and affirmed the court below in entering judgment against the controller. We here note that the controller there occupied the same relation to such matters as the county commissioners in this county as to first approving the payment.

One of the contentions of the respondents at bar is the same as that raised in the above opinion as to the respondent there, which we quote: “Defendant’s action in substance was a disapproval of the method adopted by the court for preparing the work, his contention being that the court was without authority to direct a rd-indexing of the records by contract.” (The underscoring is ours.) On this point the learned Justice said: “While the act is silent with respect to the power of the court to fix the price at which the work shall be done, this power would seem to be implied from- the fact that the entire matter is within its regulation and control. . . . The fixing of a maximum price . . . may be considered as a precautionary measure, and additional safeguard adopted by the court, to prevent the letting of the contract at an exorbitant figure.”

It is complained that our order encroached upon the prerogative of the recorder .of deeds, in that we directed him to contract with the Russell Index Company to perform the services of the re-indexing. We note the recorder is not complaining; and, further, the system being under the patent of such company, it is obvious that they only were competent of performance.

The method directed and employed “by contract” is that approved and recommended by Mr. Justice Frazer in Nicely v. Raker, 250 Pa. 386 [391], in this language: “The performance of public work by contract is not only the usual method adopted for carrying on such work, but the most satisfactory, and, in the absence of express provision in the statute to the contrary, it will be presumed the legislature did not intend to forbid such procedure.”

[147]*147It was as a “precautionary measure,” such as we have observed in the same opinion, that we safeguarded the transaction by designating three members of the Susquehanna County Bar to “inspect and supervise” the work as it progressed; that a bond of the index company with surety in penal sum of $10,000, increased from $5000, as had been proposed to secure a fulfillment of the contract and indemnify against damages resulting from any errors or omissions, and required that both the bond and contract be approved by the court before commencing the work which was done, preliminary to all of which we wish to acknowledge the benefit of the valuable services without pay of this same bar committee. We are perfectly satisfied that both the recorder and this court acted fully within their rights, with no restriction upon the former and no excess of power by the court.

As to the objection contained in the fourth paragraph of the respondents’ return to the writ, that we exceeded our authority in directing a re-indexing in the “recorder’s office” of sheriff and treasurer’s deeds theretofore recorded and indexed in the prothonotary’s office, and that only the prothonotary could be required to perform this service.

This would be true except for the provisions of the Act of May 8, 1919, P. L. 160, which changed the law as presently existing as to indexing such deeds, enacting that all such “heretofore entered in the Court of Common Pleas,” viz., in the prothonotary’s office, may be indexed in the office of the recorder of deeds in the regular grantee and grantor indices, or in a grantee and grantor index arranged in a separate book or books, known as the Sheriff and Tax Deed Index Books,” and, in section 2, that the necessary books and services “be furnished and provided by the county commissioners and shall be paid for out of the county money.”

It will be noted these deeds may be indexed in either one of two ways, viz., in the “regular grantee and grantor indices of deeds” as other deeds always required to be recorded and indexed in the recorder’s office, or in a separate index book for the indexing of sheriff and tax deeds only, leaving it discretionary with the proper officers which to adopt.

Were the existing system of indexing to be continued, and for any reason required to be transcribed into new index books, the separate index system for sheriff and tax deeds would undoubtedly be favorably considered and probably adopted. But upon a change of system, as at bar, it is obvious that one index for all deeds would be preferable, and especially so when the indexing of such sheriff and tax deeds will appear in their chronological order of date of execution with other assurances of title to the same land conveyed; the convenience of search and more certain accuracy of results are a sufficient endorsement of such arrangement.

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Related

Nicely v. Raker
95 A. 556 (Supreme Court of Pennsylvania, 1915)

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Bluebook (online)
7 Pa. D. & C. 145, 1925 Pa. Dist. & Cnty. Dec. LEXIS 81, Counsel Stack Legal Research, https://law.counselstack.com/opinion/russell-index-co-v-susquehanna-county-commissioners-pactcomplsusque-1925.