People v. Prendergast

99 Misc. 8
CourtNew York Supreme Court
DecidedFebruary 15, 1917
StatusPublished
Cited by1 cases

This text of 99 Misc. 8 (People v. Prendergast) is published on Counsel Stack Legal Research, covering New York Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
People v. Prendergast, 99 Misc. 8 (N.Y. Super. Ct. 1917).

Opinion

Cropsey, J.

The relators apply for a peremptory writ of mandamus requiring the respondent to certify contracts made by them with the city of New York for remodeling and improving the Kings county court house. Section 149 of the charter provides that no contract made by any of the department heads shall [10]*10be of any force unless the comptroller shall indorse upon it his certificate that there remains unexpended a balance of an appropriation made for the purpose sufficient to cover the amount of the contract. And that section further provides that “ It shall be the duty of the comptroller to make such indorsement upon every such contract so presented to him, if there remains unapplied and unexpended such amount.” The question raised is whether the certificate speaks as of the time it is made or of the time the bids are received and whether moneys are available within the meaning of this section which were not appropriated when the bids were received but which have since been appropriated.

Before any bids were invited, the sum of $600,000 was appropriated by the proper city authorities for the doing of the work. The work was divided into three classes as required by law (Laws of 1912, chap. 514; Greater N. Y. Charter, § 419), one covering the general construction including electrical work and elevators and another covering heating and ventilating and the third covering plumbing. Bids were invited and were received but they all exceeded the amount of the appropriation, the lowest ones amounting to $669,549. Thereupon all the bids were rejected and new bids were invited upon a readvertisement. The lowest of these new bids totalled $662,910. The lowest bidders for two portions of the work were the relators. Without any action being taken upon these bids the situation was presented to the board of estimate and apportionment and it by proper resolution increased the amount of the appropriation to $720,000 — the $.120,000 thus added to this appropriation being transferred from an unexpended balance of another appropriation. This action was made final and effective by [11]*11virtue of the failure of the board of aldermen to act within the time required by the charter (§ 48) and by the failure of the mayor of the city to take any action thereon. Greater N. Y. Charter, § 40.

Thereafter contracts were awarded by the borough president to the relators and to a third concern which was the lowest bidder on the other branch of the work, and still later contracts were executed by the relators and bonds filed as required by law, and still later these contracts were executed by the borough president and were transmitted to the respondent as the comptroller of the city for his certification and registration. The comptroller has refused the certification and hence this proceeding ivas instituted. His refusal is based upon the claim that as a sufficient appropriation had not been made at the time the bids were received no subsequent appropriation can be made available.

Under section 149 of the charter the act of certification required of the comptroller is ministerial. “ The duty to endorse his certificate is expressly imposed by statute. The performance of the duty is enforcible by writ of mandamus, a remedy against the delay upon which plaintiff’s claim is based, and a remedy that is certain, reasonable, adequate and exclusive.” New York State Construction Co. v. City of New York, 163 App. Div. 227, 232. See, to same effect, Beckwith v. City of New York, 121 App. Div. 462, 464. And the comptroller is required to certify to the fact regarding the sufficiency of available funds “as it exists when the certificate is made ’ ’ and not as of any other time. People ex rel. Gibbons v. Coler, 41 App. Div. 463-465. Section 1541 of the charter prohibits the head of any city department from incurring any expense unless an appropriation has been previously made covering such expense. At the time the borough [12]*12president accepted the bids and executed the contracts the appropriation of $720,000 had been made and it is conceded that that amount is now available unless the court shall hold that it cannot properly be used, because it was not all appropriated before the bids were invited.

There appears to be no provision of the charter or other statute requiring that appropriations must be made before bids are invited for the doing of public work. At least no such provision has been referred to by counsel and none has been found by the court. In the ábsénce of such a provision there can be no question that bids could be properly invited without any previous appropriation having been made. In fact in that way an economy might be effected for if it was not generally known what amount the city expected to expend the bids might be less in amount. Of course no bid so received could be legally accepted and no contract entered into until a sufficient appropriation had been made, as section 1541 of the charter prohibits the incurring of any expense until the appropriation is available. But there is nothing in the law that would prohibit a proper appropriation being made after the bids were received, and nothing to prevent thereafter the acceptance of the lowest bid and the awarding of the contract. In such a case the comptroller would be required to furnish the prescribed certificate. If it be argued that this method might work to the disadvantage of the city the answer must be that that cannot be regulated or controlled by the courts, but such suggestion should be addressed to the legislature, for in the absence of a statutory provision such a method of inviting bids and making the appropriations would be both proper and legal.

But it is claimed that because an appropriation was [13]*13made for the work in question before bids were invited and because the bids exceed the amount so appropriated no subsequent appropriation making up the necessary amount can ever be available. In other words, the claim is that having made an appropriation and bids having been received, all of which exceed the amount of the appropriation, the bids can never be accepted even though an additional appropriation is made before such acceptance and that in such case there must be a readvertisement. . There is no provision of the charter or statute which supports this contention or requires such a determination. Nor does there appear to be any sound reason why such a provision should be made. But if it be deemed wise the matter is one for legislative action and not for judicial determination. As the legislature has merely required that sufficient funds must have been appropriated before any expense is incurred and has not said that the appropriation must be made before bids are invited it is a complete compliance with the charter requirements that the appropriation shall in fact have been made before the bid is awarded or the contract made, that is, before any expense is incurred, and it matters not whether such appropriation was made wholly before the bids were invited or wholly after they were invited or partly before and partly after they were invited. As has been stated the courts have nothing to do with the wisdom of the existing provisions of the charter. , They cannot legislate even if it seems to be desirable. Their duty is to uphold the law and not to make it. As no expense was incurred before a sufficient appropriation was made and as that appropriation is now available the comptroller should furnish a certificate to that effect as required by section 149 of the charter.

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Bluebook (online)
99 Misc. 8, Counsel Stack Legal Research, https://law.counselstack.com/opinion/people-v-prendergast-nysupct-1917.