Olsen v. Pennsylvania State Employes' Retirement Board

688 A.2d 255
CourtCommonwealth Court of Pennsylvania
DecidedJanuary 28, 1997
StatusPublished
Cited by5 cases

This text of 688 A.2d 255 (Olsen v. Pennsylvania State Employes' Retirement Board) is published on Counsel Stack Legal Research, covering Commonwealth Court of Pennsylvania primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Olsen v. Pennsylvania State Employes' Retirement Board, 688 A.2d 255 (Pa. Ct. App. 1997).

Opinion

SMITH, Judge.

Glenn W. Olsen petitions for review of two decisions of the State Employes’ Retirement Board (Board) determining that he is ineligible to purchase credit for the three-year period when he was not an active employee of the Commonwealth. Olsen questions whether the decision of a healing examiner becomes final when exceptions are not timely filed; whether an unconstitutional appearance of bias occurs when a prosecuting attorney, who filed late exceptions to an administrative board, represents the same board before this Court to obtain a remand for purposes of curing the late-filing defect; and whether the State Employees’ Retirement Code (Retirement Code), 71 Pa.C.S. §§ 5101 — 5956, authorizes the purchase of credit for leaves without pay for purposes of studying under federal grants that occurred before March 1, 1974, the effective date of the statute.

While working for Indiana State College, Olsen was offered a fellowship to study under a federal grant for one year at Cornell University commencing in June 1965, and the board of trustees approved a one-year, unpaid leave of absence. In 1966 the institutions approved Olsen’s continuation of his graduate work for two more years to complete his doctorate under another federal grant. Before he completed his studies, Olsen was offered and accepted a position as Professor of Mathematics at Edinboro State College. He taught there from 1968 until he retired at the end of 1991.

In 1991 Olsen requested permission from the State Employees’ Retirement System (SERS) to purchase credit for the three years of graduate study. SERS denied the request and Olsen appealed. Following a hearing, the hearing examiner issued an undated opinion granting Olsen the right to purchase, which the Board found was delivered to it on August 30,1994.1 SERS filed a brief noting exceptions 31 days later; Olsen then filed a brief in opposition. The Board issued an opinion and order denying the request to purchase retirement credit, which stated in a footnote that both briefs were untimely and were not considered for purposes of the decision. SERS applied for reconsideration to eliminate the determination that its brief on exceptions was untimely, and Olsen filed a petition for review with this Court, at No. 1425 C.D.1995.

The Board, through the same counsel representing SERS in this matter, filed an application with this Court for enlargement of the time in which the Board might grant reconsideration, which the Court granted. The Board quickly granted reconsideration and later issued a second opinion and order substantially similar to the first but stating in the margin that because the hearing examiner’s recommendation was undated it was not clear when the briefs of the parties were due; therefore the Board considered both of them on reconsideration. Olsen again sought review, at No. 2676 C.D.1995. This Court consolidated the two petitions.2

[257]*257I Olsen’s first procedural challenge to the validity of the Board’s orders is his contention that the decision of the hearing examiner became final under 1 Pa.Code §§ 35.211 and 35.213 of the general rules of administrative practice and procedure, which rules are made applicable to proceedings before the Board pursuant to 4 Pa.Code §§ 250.1 and 250.15. Section 35.211 requires a participant desiring to appeal from a presiding officer’s proposed report to an agency head to file a brief on exceptions within 30 days or such period as may be fixed by the agency head. Section 35.213 provides that failure to file a brief on exceptions within the time allowed constitutes waiver of all objections, and such waived objections may not be raised before the agency head on reconsideration. Olsen maintains that the Board correctly noted in its first opinion that SERS’ exceptions were untimely, and he asserts that the record does not support the statement in the second opinion that it is not clear when the hearing examiner’s report was filed.

Second, Olsen contends that the Board’s conduct in permitting counsel for SERS to represent the Board before this Court on the application for enlargement of time, in apparently having ex parte communications with counsel for SERS in connection with that application and in granting reconsideration without providing Olsen an opportunity to respond all show a commingling of prosecuto-rial and adjudicatory functions in violation of the principles set forth in Lyness v. State Board of Medicine, 529 Pa. 535, 605 A.2d 1204 (1992). There the Supreme Court reversed an adjudication when some members of the board who participated in the original decision to prosecute also later sat in judgment, noting that a mere possibility of bias “is sufficient to raise the red flag of protection offered by the procedural guarantee of due process.” Lyness, 529 Pa. at 544, 605 A.2d at 1208.

The Board responds that it is the ultimate finder of fact, and it is free to make its own findings and to accept, reject or modify those of the hearing examiner, whether exceptions are filed or not, citing Albright v. State Employes’ Retirement System, 93 Pa.Cmwlth. 134, 500 A.2d 522 (1985). However, this assertion reads too much into Albright, where the Court stated that the Board rather than the hearing examiner is the fact finder, but where no question was raised concerning the regularity of the appeal to the Board.

The Board also advances arguments in avoidance of Olsen’s due process claims. It refers to a statement by the Supreme Court that where an agency tribunal is applying its interpretation of law to undisputed facts, any possibility of prejudice can be cured by an appellate court. It refers also to a statement that due process guarantees are implicated only if the state seeks to deprive a person of life, liberty or property, which is determined under state law, and to a statement by this Court that a protected property interest arises from a legitimate claim to entitlement under state law rather than a mere desire or expectation. Keeley v. State Real Estate Commission, 93 Pa.Cmwlth. 291, 501 A.2d 1155 (1985). As for Lyness, the Board argues that Olsen is the moving party; hence SERS and the Board do not have a prosecu-torial function.

This Court rejects the remarkable assertion that due process does not apply to the Board’s adjudication of claims such as Olsen’s. The Board must understand that the retirement benefits it administers are property rights and that the hearing and appeal proceedings to determine whether a particular claim is meritorious must be conducted in accordance with due process and with the rules of procedure that the Board has adopted. As for separation of functions, there is no question that excessive entanglement between the Board as adjudicator and counsel for SERS as a party to a proceeding can demonstrate bias or an appearance of bias sufficient to raise the “red flag” mentioned in Lyness. See Wyland v. Public School Employes’ Retirement Board, 669 A.2d 1098 (Pa.Cmwlth.), appeal denied, 545 Pa. 659, 680 A.2d 1165 (1996). The Board’s conduct here raises issues that arguably fall within the Lyness boundaries.3

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Related

Loscombe v. City of Scranton
902 F. Supp. 2d 532 (M.D. Pennsylvania, 2012)
Brace v. County of Luzerne
873 F. Supp. 2d 616 (M.D. Pennsylvania, 2012)
Hoffman v. Pennsylvania State Employes' Retirement Board
743 A.2d 1014 (Commonwealth Court of Pennsylvania, 2000)
Crouse v. Commonwealth
729 A.2d 1268 (Commonwealth Court of Pennsylvania, 1999)

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Bluebook (online)
688 A.2d 255, Counsel Stack Legal Research, https://law.counselstack.com/opinion/olsen-v-pennsylvania-state-employes-retirement-board-pacommwct-1997.