Okemo Mountain School

CourtVermont Superior Court
DecidedNovember 23, 2016
Docket81-7-15 Vtec
StatusPublished

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Bluebook
Okemo Mountain School, (Vt. Ct. App. 2016).

Opinion

STATE OF VERMONT SUPERIOR COURT ENVIRONMENTAL DIVISION Docket No. 81-7-15 Vtec

Okemo Mtn. School Fitness Facility Conditional Use and Site Plan Approval DECISION ON THE MERITS

Decision in On-the-Record Appeal In this on-the-record proceeding, Appellants Steve Rolka, Joseph Rolka, and Sports Odyssey, Inc. (“Appellants”) appeal a June 11, 2015 decision by the Town of Ludlow Development Review Board granting an application for a conditional use permit to Okemo Tutorial Program, Inc. d/b/a Okemo Mountain School for the construction of a new training facility building in Ludlow, Vermont. Appellants are represented by David Grayck, Esq., OMS is represented by Lawrence Slason, Esq., and the Town of Ludlow (“the Town”) is represented by J. Christopher Callahan, Esq. Background Okemo Tutorial Program, Inc. d/b/a Okemo Mountain School (“OMS” or “Applicant”), proposes construction of a new building to house a training facility adjacent to OMS’s existing classroom building at 53 Main Street in the Village of Ludlow, Vermont. The existing classroom and proposed training facility are sited on a 1.987-acre lot located partially in the Village Residential-Commercial District (“R-C District”) and partially in the Ludlow Preservation District (“L-P District”). OMS first applied for conditional use and preservation district design review approval on August 14, 2014. DRB Decision, June 11, 2015 (“Decision”) at 1. The application was assigned number 86/87-155-CU, Amendment No. 2. The Town of Ludlow Development Review Board (“the DRB”) held a hearing on the application on September 8, 2014, and issued a decision granting design review approval and issuing a conditional use permit on October 9, 2014. Appellants’ Printed Case at 27–30. Neighboring landowner Steve Rolka appealed the decision to

1 this Court, which docketed the matter as 160-11-14 Vtec.1 We then remanded the case back to the DRB for further proceedings, by agreement of the parties, on January 21, 2015. Appellants’ Printed Case at 31–32. The DRB’s October 9, 2014 decision was issued pursuant to the Village of Ludlow, Vermont Zoning and Flood Hazard Regulations adopted January 3, 2006, amended September 5, 2006 (“the 2006 Regulations”).2 OMS Printed Case, tab G. The Village of Ludlow announced proposed amendments to the 2006 Regulations on January 20, 2015, and the Village Board of Trustees adopted the amendments on April 8, 2015. (“the 2015 Regulations”); OMS Printed Case, tab F; Decision at 1. On March 12, 2015, OMS submitted a revised application for conditional use approval, site plan review, and design review. The application package included: a cover letter by Atty. Slason; a one-page, completed form titled Town & Village Zoning/Building Application; and a one- page, completed form titled Town & Village Application for a Hearing Before the Development Review Board. There was also an attachment to the application: a 23-page narrative document titled Town and Village of Ludlow, Vermont Information for Public Hearing before the Development Review Board. Appellants’ Printed Case at 34–60. The parties dispute whether this application attachment was actually admitted into evidence by the DRB and, if so, whether that evidentiary determination was proper. We address that legal challenge below. The cover letter of the new application references application number 86/87-155-CU, Amendment No. 2. The letter indicated that OMS understood that the application would be considered under the 2006 Regulations. The application was assigned number 86/87-155-CU, Amendment No. 3. Decision at 1. OMS sent an exhibit list and six copies of Exhibits 1–25 to the Zoning Administrative Officer, and on March 23, 2015, sent the same to Atty. Grayck. OMS Printed Case, tab A.

1 Appellants, in their brief, move for the Court to take judicial notice of “Docket No. 160-11-14 Vtec and the filings submitted therein” to establish the procedural record. We hereby GRANT Appellants’ request. 2 The October 9, 2014 decision states that the application is reviewed under the “Town of Ludlow’s Zoning and Flood Hazard Regulations {Amended 02 December 2007}”. This appears to be an error. The regulations then in effect were the 2006 Regulations, and we assume that the DRB analyzed the application under the 2006 Regulations.

2 Exhibit 1 is the Town & Village Zoning/Building Application, Exhibit 2 is the Town & Village Application for a Hearing Before the Development Review Board, and Exhibit 3 is the Town and Village of Ludlow, Vermont Information for Public Hearing before the Development Review Board. Exhibit 5 is a site plan titled Site Plan – Proposed OMS Training Facility, Developed Conditions, Sheet 2 (3/11/2015). OMS Printed Case, tab C. The site plan had been revised from an earlier iteration with a reconfigured parking area, additional landscaping and fencing on the westerly boundary near the Rolka property, and additional utility details, lighting details, and dimensional details. Decision at 2. Exhibit 5A is a further, and final, revised site plan dated May 5, 2015 which adds a legend to show details of the roof trench drain. OMS Printed Case, tab D; Decision at 2. The DRB held a two-part public hearing on the revised application on April 13 and May 11, 2015. At the outset of the April 13 hearing, Atty. Callahan introduced the matter and stated that “both sides have agreed to submit new evidence as though this were a new hearing.” Transcript 4/13/2015 at 4. Later in the hearing, Atty. Callahan stated that the issue was before the DRB on remand, by agreement of the parties, that a “new application and new evidence would come in,” again by agreement, and that based on this agreement, the DRB determined that the 2015 Regulations would apply to the application. Transcript 4/13/2015 at 27–28. Atty. Slason noted that he just learned the regulations had been amended and indicated that the proposed project complied with both the pre- and the post-amendment regulations. Id. at 7–9. Atty. Grayck made an objection in relation to the regulations, although a break in the record leaves the nature of the objection unclear. Id. at 10. OMS presented three witnesses at the two-day hearing: the OMS Headmaster, the Project Engineer, and the Project Architect. All exhibits were admitted, although Exhibit 3 was admitted over Appellants’ objection. At the close of the hearing on May 11, the DRB asked OMS to provide an engineer’s report on the design of the proposed roof trench drain. The DRB also invited OMS and adjoining landowners to submit proposed Findings of Fact and Conclusions of Law. OMS and Appellants filed proposed Findings of Fact and Conclusions of Law, and OMS filed the engineer’s report as Exhibit 7, along with a final exhibit list. OMS Printed Case, Tab E.

3 The DRB issued its Decision on the application on July 11, 2015. Noting the uncertainty as to whether the application falls under the 2006 Regulations or the 2015 Regulations, the Decision concludes that the proposed project complies with both sets of regulations. Decision at 3. Specifically, the Decision concludes that the proposed plan conforms with conditional use and design review standards, and approves the site plan set out in Exhibit 5A. Id. at 18–23. While the DRB found the proposed project to be in full compliance with the 2006 and 2015 Regulations, the DRB also concluded that the project does not need to fully comply with those regulations because it is part of a school. OMS is licensed by the Vermont Department of Education. Licensed schools are subject to limited zoning review as set out in 24 V.S.A. § 4413(a)(1)(B). In its Town and Village of Ludlow, Vermont Information for Public Hearing before the Development Review Board filing, OMS included a non-waiver provision reserving this statutory right to limited review. Appellants’ Printed Case at 42.

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Bluebook (online)
Okemo Mountain School, Counsel Stack Legal Research, https://law.counselstack.com/opinion/okemo-mountain-school-vtsuperct-2016.