N.C. Dep't of Revenue v. First Petroleum Servs., Inc.

2018 NCBC 19
North Carolina Business Court·Decided February 23, 2018·No. 17-CVS-1663·Published

Opinion

N.C. Dep’t of Revenue v. First Petroleum Servs., Inc., 2018 NCBC 19.

STATE OF NORTH CAROLINA IN THE GENERAL COURT OF JUSTICE SUPERIOR COURT DIVISION

WAKE COUNTY 17 CVS 1663

N.C. DEPARTMENT OF REVENUE, Petitioner,

v.

ORDER AND OPINION ON

FIRST PETROLEUM SERVICES, PETITION FOR JUDICIAL REVIEW INC.,

Respondent.

1. This matter is an appeal in a contested tax case. The issue is whether Respondent First Petroleum Services, Inc. (“First Petroleum”) must pay a use tax on materials it purchased and used in fulfilling contracts to construct and install fuel storage tanks and related equipment. The Office of Administrative Hearings held that the relevant contracts were not subject to the use tax and granted summary judgment in favor of First Petroleum. The North Carolina Department of Revenue (“Department”) petitions for judicial review of that administrative final decision.

2. For the reasons given below, the Court REVERSES the decision of the Office of Administrative Hearings and REMANDS with instructions to grant summary judgment in favor of the Department.

North Carolina Department of Justice, by Assistant Attorney General Andrew O. Furuseth, for Petitioner North Carolina Department of Revenue.

Stevens Martin Vaughn & Tadych, by Michael J. Tadych, for Respondent First Petroleum Services, Inc.

Conrad, Judge.

I.

BACKGROUND

3. Both parties moved for summary judgment before the Office of Administrative Hearings. The material facts are undisputed.* 4. First Petroleum sells and installs petroleum fueling equipment. (See R.24; R.263.) About half of First Petroleum’s business involves retail sales to customers (such as sales of replacement parts). (See R.264–65.) The other half of its business consists of contracts for construction and installation of fuel tanks, fueling islands, and similar fuel storage and delivery systems. (See R.265–67.) The tax assessment in this case concerns the latter.

5. The Department conducted a sales and use tax audit of First Petroleum for the period April 1, 2009 to March 31, 2012. (See R.48.) Its review centered on eleven contracts (“FPS Contracts”), each of which is similar in relevant respects. (See R.295 (describing contracts as “representative examples”); see also Pet. for Judicial Review 2 n.1, ECF No. 1.) The subject matter of each contract is the installation of a fuel storage and delivery system on property owned by a governmental entity, such as a municipality or federal agency. (See, e.g., R.334, 338, 361, 388–89, 406–07, 419.) First Petroleum agreed to furnish the necessary labor, materials, and equipment to perform its services, including supervision of the work and related site-management services. (See, e.g., R.472, 519, 520, 646, 731–33, 906–07, 1228, 1244, 1249, 1277–78, 1518, 1522–23; see also R.314, 334–35; R.683.) It performed these activities subject

* The appeal record appears at ECF Nos. 21 through 31.

to compliance with detailed specifications provided by the primary contractor or the property owner. (See, e.g., R.470–71, 473–98, 519, 521, 527–42, 840–41, 1239–54; see also R.589–96.) The FPS Contracts also generally task First Petroleum with responsibility for permits, fees, and taxes, as well as any liability for injuries or loss on the job site. (See, e.g., R.472, 646, 737–38, 896–920, 1277, 1519–20, 1530; see also R.335, 685.)

6. A representative contract concerns the construction and installation of a gasoline storage and dispensing system at Fort Bragg, North Carolina. (See R.519.) Serving as a subcontractor, First Petroleum agreed “to furnish all necessary labor and material, tools, [and] equipment,” to “furnish and erect scaffolding,” and to handle “all power transportation, hauling, loading and unloading, demolition, floor cutting & patching and all other incidentals necessary for the compete installation” of the system. (R.519; see also R.329.) The contract sets forth detailed instructions regarding various system components, including materials to be used, drawings and specifications, and procedures for requesting to deviate from the approved specifications. (See R.473, 526, 547, 1528.) First Petroleum remained responsible for all state taxes and any and all loss due to theft or other misappropriation. (See R.331– 32, 1530.)

7. As a result of the audit, the Department found that First Petroleum failed to pay a use tax for the building materials that it purchased and then used to perform the FPS Contracts. (See R.48.) The Department issued a proposed assessment of use tax, penalties, and interest. (See R.49.)

8. In response, First Petroleum did not argue that it had, in fact, paid sales or use tax on the materials used to perform the FPS Contracts. Rather, it argued that it was not required to do so. First Petroleum opposed the use tax assessment on the ground that the FPS Contracts were better characterized as retail sales of equipment, not taxable uses of building materials. (See, e.g., R.24.) And it denied incurring any sales tax liability because its customers (government entities) were exempt. (See, e.g., R.24.)

9. The Department disagreed with both arguments. In its Notice of Final Determination, the Department concluded that First Petroleum’s transactions were not exempt from tax. In certain circumstances, items purchased by government entities are exempt, but these exemptions “do not apply if the items were used by [a] contractor in the performance of a contract.” (R.50 (citing 17 N.C. Admin. Code 07B.1701(a), (c) & 07B.4203).)

10. The Department further “determined that the [FPS Contracts] contained the elements of a performance contract rather than a sales transaction.” (R.50.) In reaching that conclusion, the Department relied on the use tax statute and its regulations interpreting the statute. (See R.49 (citing N.C. Gen. Stat. § 105- 164.6(a)(1) & 17 N.C. Admin. Code 07B.2602(a)).) Having concluded that First Petroleum was the consumer of the materials used to perform the FPS Contracts, the Department upheld the proposed assessment for unpaid use tax.

11. First Petroleum timely filed a Petition for Contested Hearing in the Office of Administrative Hearings. (See R.23.) The parties cross-moved for partial summary judgment.

12. After a hearing, the Administrative Law Judge (“ALJ”) issued a Final Decision granting First Petroleum’s motion and denying the Department’s. (See R.19.) The ALJ based that decision on language in Sales and Use Tax Technical Bulletin 31-1 (“Bulletin 31-1”), a publication provided by the Department pursuant to its statutory authority to interpret the sales and use tax statutes. The ALJ construed Bulletin 31-1 to mean that “the critical issue here involves the level of control by parties to a construction contract.” (R.17 ¶ 84.) After reviewing the FPS Contracts, the ALJ concluded that “the method, manner and means of completing” the contracts “are within the control of the owner,” not First Petroleum. (R.14.) On that basis, the ALJ concluded that “the ‘overall tenor’ of” the contracts “does not allow [First Petroleum] to simply supply a finished product” and, therefore, that “the subject contracts are not performance contracts” but are instead retail sales contracts “as a matter of law.” (R.14.)

13. The ALJ also rejected the Department’s alternative request to change the basis for its assessment to the sales tax in the event the materials used in performing the FPS Contracts were determined not to be subject to the use tax. The ALJ concluded that “the statute of limitations for making a separate assessment based on the sales tax has long since passed.” (R.16 ¶ 77.) Accordingly, the ALJ held that no additional tax was due for material purchased in connection with the FPS Contracts. (See R.19.)

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N.C. Dep't of Revenue v. First Petroleum Servs., Inc., 2018 NCBC 19 (N.C. Super. Ct. 2018).

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