Mississippi State Board of Nursing v. Robin Mack

Court of Appeals of Mississippi·Decided June 15, 2021·No. 2019-SA-01620-COA·Published

Opinion

IN THE COURT OF APPEALS OF THE STATE OF MISSISSIPPI NO. 2019-SA-01620-COA

MISSISSIPPI STATE BOARD OF NURSING APPELLANT v. ROBIN MACK APPELLEE

DATE OF JUDGMENT: 09/26/2019 TRIAL JUDGE: HON. JAMES CHRISTOPHER WALKER COURT FROM WHICH APPEALED: MADISON COUNTY CHANCERY COURT ATTORNEY FOR APPELLANT: BRETT B. THOMPSON-MAY ATTORNEY FOR APPELLEE: ADRIENNE P. PARKER NATURE OF THE CASE: CIVIL - STATE BOARDS AND AGENCIES DISPOSITION: AFFIRMED - 06/15/2021 MOTION FOR REHEARING FILED: MANDATE ISSUED:

BEFORE BARNES, C.J., WESTBROOKS AND SMITH, JJ.

BARNES, C.J., FOR THE COURT:

¶1. This appeal stems from a complaint filed by the Mississippi State Board of Nursing (Board of Nursing) against Robin Mack, a nurse practitioner employed at the G.V. (Sonny) Montgomery Veterans’ Administration Medical Center (VA). The complaint charged Mack with two violations: (1) negligently or willfully practicing nursing in a manner that failed to meet generally accepted standards of nursing practice, and (2) falsifying or negligently making an incorrect entry on records, in violation of Mississippi Code Annotated section 73- 15-29(1)(e) and (g) (Rev. 2012), respectively.1 After an administrative hearing before a

1 This Code section provides for nursing license denial, revocation, or suspension:

(1) The board shall have power to revoke, suspend or refuse to renew any

three-member panel of the Board of Nursing, Mack was found guilty of the two charges, and her registered nursing license was placed on probation for a minimum of twelve months. Mack appealed. Following a hearing before its full membership, the Board of Nursing voted to affirm the panel’s decision. Mack appealed to the Chancery Court of Madison County. After a hearing, the chancellor reversed the Board of Nursing’s decision, finding it was not supported by substantial evidence and was arbitrary and capricious. We agree and affirm the chancery court’s decision.

STATEMENT OF FACTS

¶2. In 2003, Mack started working at the VA as a nurse practitioner. As a new employee, Mack was oriented on the VA’s Computerized Patient Record System (CPRS). The VA had recruited Mack to operate a “stand alone” primary care clinic, the Pain Evaluation Triage and Treatment Clinic. At this clinic, Mack made and cancelled her own appointments. She was given additional responsibilities, such as developing a pain tele-medicine (CVT) clinic, working with the regional VA office, and serving on the National Pain Management Board. By this time, Mack had years of nursing experience.

¶3. In October 2012, after a change in the VA’s administration, Mack and many other colleagues were moved to different areas of the VA. Mack was moved to Physical Medicine and Rehabilitation Services (PMRS), while continuing her other extra responsibilities. Nancy Bailey was the administrative coordinator of the PMRS clinic. Mack claims she was

license issued by the board, or to revoke or suspend any privilege to practice, or to deny an application for a license, or to fine, place on probation and/or discipline a licensee, in any manner specified in this article . . . .”

never instructed on how to schedule patients at the PMRS clinic; so she continued her practice of scheduling and cancelling her patients herself. Mack testified she was unaware that Bailey was actually responsible for handling the daily management of the clinic, creating scheduling grids, and scheduling appointments. Further, Mack claimed she was never told about the scheduling grid system, and she was unaware that the two clinics she covered—the CVT and PMRS clinics—operated under two different scheduling systems; therefore, double-booking was a recognized problem. Bailey, however, was aware of these issues.

¶4. In May 2013, initial complaints about Mack’s scheduling and documentation practices were reported to Bailey.2 In August 2013, Bailey and Dr. Liep Tjeng, chief of the PMRS clinic and Mack’s direct supervisor, met with Mack and discussed incomplete or no documentation in patient records, as well as copied-and-pasted documentation in patient records, which resulted in patient continuity-of-care concerns regarding inadequate documentation. Bailey and Dr. Tjeng also requested Mack to call patients personally to cancel appointments instead of having administration staff do it. In November 2013, Joe Battle, the VA Medical Center Director, sent a memo to Phyllis Johnson, a nurse practitioner working in the PMRS clinic, assigning her to perform a fact-finding investigation on Mack “surrounding concerns regarding the thoroughness, accuracy and timely completion of documentation of patient care as well as clinic utilization.”

¶5. Fellow PMRS clinicians Jeanna Cockrell-Brown and Lynn Jones, both registered

2

Mack’s annual employment evaluations for job performance were usually “highly satisfactory” or “outstanding” until 2013, when she received some “satisfactory” marks.

nurses and long-time VA employees, also initiated complaints against Mack and testified against her at the Board panel hearing. Cockrell-Brown testified to an incident that became central to Mack’s prosecution and subsequent license probation. On November 15, 2013, Mack documented in the electronic record of “Patient J.L.”3 a face-to-face encounter and check-out time of 10:50 a.m., but Cockrell-Brown discovered that Mack had called the patient the day before to cancel the appointment. The Board of Nursing later used this incident as the basis for charges against Mack of intentionally falsifying patient records. Mack, however, explained that on that day she was double-booked to see patients in both the PMRS and CVT clinics. Therefore, to correct the problem, she called Patient J.L. to cancel his PMRS clinic appointment in order to cover the CVT clinic and noted the scheduling conflict in his electronic chart. Jones also testified that Mack’s lack of documentation in patient records made it difficult to determine what the patients’ plans of care were. She also stated Mack was difficult to reach at work, and Mack cancelled patients’ appointments in the clinic without notifying them.

¶6. On November 22, 2013, Johnson interviewed Mack, who admitted the following: she had been untimely in documentation of nursing notes in patient records; and that she did see Patient J.L. on November 15, because she had “switched him” to the CVT clinic from the PMRS clinic. On November 25, 2013, Johnson released her formal fact-finding report on Mack. For her investigation, Johnson interviewed ten VA employees, including Mack, Jones, Cockrell-Brown, and Bailey, and analyzed numerous patient medical charts. In

3 Initials are used to protect the patient’s privacy.

December 2013, the VA suspended Mack’s clinical privileges, and she was removed from patient care because “aspects of [her] clinical practice [did] not meet the accepted standards of practice and potentially constitute an imminent threat to patient welfare”; specifically, there were allegations “that on many occasions documentation [of] patient care [was] below accepted standards.”

¶7. In March 2014, the VA chief-of-staff, Dr. David Walker, wrote to Mack proposing her discharge based upon the fact-finding investigation by Johnson. He enumerated four charges: failing to complete clinical notes in a timely manner, misrepresenting clinical records, providing false information to a patient, and misusing “clinic time management.” In response to Dr. Walker’s charges, Mack wrote a detailed letter to Battle, explaining her perspective on incidents and correcting misstatements and also contending Bailey was the cause of these proceedings because Bailey viewed Mack as a threat once she was moved to the PMRS clinic. Also, in April and May 2014, sixteen letters and notes from co-workers (both nurses and physicians), patients, and friends in support of Mack were sent to Director Battle and entered into evidence at the administrative panel hearing. Ultimately, the VA changed its position and decided Mack’s discharge was not warranted.

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