Mayhew v. Cohen

604 F. Supp. 850, 1984 U.S. Dist. LEXIS 21047
CourtDistrict Court, E.D. Pennsylvania
DecidedDecember 21, 1984
DocketCiv. A. 84-3963
StatusPublished
Cited by5 cases

This text of 604 F. Supp. 850 (Mayhew v. Cohen) is published on Counsel Stack Legal Research, covering District Court, E.D. Pennsylvania primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Mayhew v. Cohen, 604 F. Supp. 850, 1984 U.S. Dist. LEXIS 21047 (E.D. Pa. 1984).

Opinion

MEMORANDUM

LOUIS H. POLLAK, District Judge.

In this action, plaintiffs, recipients of federal or state welfare assistance who reside in the Philadelphia area, challenge the process by which the state Department of Public Welfare (“DPW”) recoups alleged benefit overpayments. Specifically, plaintiffs contend that the series of three letters through which the state informs affected individuals about the recoupment process *852 do not provide constitutionally sufficient notice of (1) what DPW seeks and why, and (2) what steps a welfare recipient should take to address DPW’s claims. Plaintiffs seek to enjoin the state from proceeding with recoupment based on that allegedly insufficient notice. An evidentiary hearing was held on plaintiffs’ motion for a preliminary injunction on November 26-27, 1984. In addition, the parties have submitted extensive briefs on the question whether the notice satisfies constitutional requirements.

On December 19, 1984, I issued an Order on the three motions outstanding in this case: plaintiffs’ motion to amend, plaintiffs’ motion for class certification, and plaintiffs’ motion for a preliminary injunction. The motion to amend was granted as unopposed. The following discussion explains my rulings on the class certification and preliminary injunction motions. I will begin by summarizing the relevant facts, and will then proceed to consider plaintiffs’ motions.

I. STATEMENT OF FACTS

Under the Omnibus Budget Reconciliation Act of 1981, states are required to make some provision for the recoupment of overpayments of AFDC benefits. 42 U.S.C. § 602(a)(22). See also 45 C.F.R. § 233.20(a)(13) (regulations promulgated by the Secretary of Health and Human Services implementing the statute). By way of complying with this statute, the DPW has promulgated regulations which outline the procedure to be followed in recouping over-payments. See 55 Pa.Code § 255.1 et seq. These procedures are applied to overpayments both of federally funded AFDC benefits and of state funded General Assistance (“GA”) benefits. In addition, the overpayments themselves may be the result of any of a number of factors, ranging from the recipient’s failure to report income to the state’s own administrative error.

Neither state nor federal regulations prescribe a specific notice form for use in the recoupment program. The state has adopted such a form as a matter of administrative practice, however.

The state’s practice has been to send three letters to those recipients determined, as a preliminary matter, to have received overpayments. These three letters are reproduced as appendices to this Opinion. The first letter (Appendix A) (1) tells the recipient that he has received an overpayment and the amount of the alleged overpayment, and (2) provides a form on which the recipient may specify any of three methods of repayment. (The three methods are payment of the full amount at once, partial payment combined with a 10% reduction in the recipient’s benefit checks until the full debt is repaid, and the 10% benefit reduction alone.) The letter states that if the recipient does not respond within fourteen days, the state will automatically select the 10% benefit reduction as the method of repayment. Below the form on which the recipient is to choose his method of repayment, the letter states that “[y]ou will have the opportunity to request an appeal and to have a fair hearing when you receive your advance notice notifying you when recoupment will start.”

The second letter (Appendix B) arrives approximately three weeks after the first. The second is shorter than the first, and states simply that the recipient’s check will be reduced by a stated amount until the overpayment is fully recouped. The second letter also states that one additional notice will be forthcoming and will provide additional information regarding both the benefit reduction and the recipient’s hearing rights:

Shortly you will receive an advance notice that your check will be reduced. The advance notice form will inform you of the semi-monthly recoupment amount and the date of the check that grant reduction will begin. When you receive the advance notice form, you have the right to request an appeal and a fair hearing.

The third letter (Appendix C), which the parties agree arrives in the same envelope as the second, begins by restating the fact *853 and amount of the overpayment and the amount by which the recipient’s benefits will be reduced in order to repay it. Then, under the heading “YOUR RIGHT TO APPEAL AND TO A FAIR HEARING,” the letter states that if the recipient disagrees with the state’s decision the recipient may appeal, and goes on to describe how to request such an appeal. At the bottom of the letter is a form for that purpose, which must be signed and mailed in to the Bureau of Claim Settlement. The form asks the recipient to state his name, address, telephone number, and the reason for his appeal. None of the three letters states either the cause of the overpayment or how the amount of the overpayment was calculated.

At the hearing held November 26-27, 1984, plaintiffs introduced evidence tending to show a substantial possibility of error in those calculations, stemming largely from the detailed regulations which govern the calculation of the recipient’s income, which in turn determines the level of benefits for which the recipient is eligible. Defendants did not deny the fact that such error occasionally occurred, focusing instead on the costliness of providing more detailed notice.

Plaintiffs allege that the notice used in the state’s recoupment program is constitutionally inadequate, in that it fails adequately to advise recipients of their hearing rights, and, as to those plaintiffs who requested hearings, fails to give them sufficient information to prepare for their appeals. Named plaintiffs include individuals at all stages of the recoupment process.

II. MOTION FOR CLASS CERTIFICATION

Named plaintiffs seek to represent a class which they define as follows:

All AFDC and GA recipients in the Commonwealth of Pennsylvania who
(a) have received one or more assistance overpayment recoupment notices and who have recoupment claims pending against them but have not yet had any checks reduced to recoup an overpayment;
(b) have received assistance overpayment recoupment notices and who have had one or more checks reduced to recoup the alleged past overpayment;
(c) have not yet received assistance overpayment recoupment notices, but will in the future.

Plaintiffs’ Modified Class Definition at 1-2. 1 Defendants do not oppose certification. 2

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Bluebook (online)
604 F. Supp. 850, 1984 U.S. Dist. LEXIS 21047, Counsel Stack Legal Research, https://law.counselstack.com/opinion/mayhew-v-cohen-paed-1984.