Master Coachman, Inc. v. Board of Education

116 Misc. 2d 965, 456 N.Y.S.2d 946, 1982 N.Y. Misc. LEXIS 3986
CourtNew York Supreme Court
DecidedNovember 22, 1982
StatusPublished

This text of 116 Misc. 2d 965 (Master Coachman, Inc. v. Board of Education) is published on Counsel Stack Legal Research, covering New York Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Master Coachman, Inc. v. Board of Education, 116 Misc. 2d 965, 456 N.Y.S.2d 946, 1982 N.Y. Misc. LEXIS 3986 (N.Y. Super. Ct. 1982).

Opinion

OPINION OF THE COURT

Michael R. Juviler, J.

This action under CPLR article 78 raises questions as to the proper method for replacing services supplied pursuant to a city-wide contract for transportation of handicapped public school students, if the bus company defaults. Petitioner, another contractor, claims that the contract provides the method, without public bidding. Respondent Board of Education of the City of New York maintains that the contract does not apply and that new public bidding is required.

In 1979, the board of education, after public bidding pursuant to law, entered into a contract with petitioner Master Coachman, Inc., and some 130 other bus companies for the supplying of transportation service to handicapped students. More than 1,000 vehicles were hired in the five boroughs, in four categories: “standard school buses”, “hydraulic lift buses”, “mini-bus station wagons”, and “minibus or station wagons equipped with ramps to accommo[966]*966date wheelchairs”. The contract has been extended and is still in effect.

While the contract was in force, a long strike of school bus drivers in New York City took place. Settlement of the strike included an agreement by the board of education that all contractors supplying more than five vehicles would employ only union members chosen from a master list on the basis of seniority.

A number of contractors have defaulted since 1979, requiring the board of education to replace their services.1 At issue here are two such items in the contract, BBX — MW-1A, calling for five mini-wagons in The Bronx, and WQMW, calling for five mini-wagons in Queens. When these two suppliers defaulted, respondent, relying on section 103 of the General Municipal Law and subdivision 14 of section 305 of the Education Law, publicly solicited bids for these buses, plus an additional vehicle for each item. The increase from 5 to 6 vehicles in each borough was prompted by respondent’s reasonable conclusion that in view of the agreement reached to settle the strike it was in the interest of labor-management relations to hire 6 buses instead of 5. Petitioner does not challenge respondent’s need for the sixth vehicle under the circumstances.

After bids were publicly solicited and received for the 12 buses, 6 for each item, petitioner brought this action under CPLR article 78 to enjoin respondent from awarding the contracts by public bidding, and to compel respondent to hire the 12 buses by using the system specified in article XIII of the existing contract. Under that system, if there is an “increase” in the need for a specific type of vehicle in a specific region during the life of the contract, the board of education may ask the “contractor” currently providing that item to provide the “increase” in service. If that contractor declines, the offer is made to the “contractor” providing the same service with the next lowest price, if there is such a “contractor”. If not, the offer can be made to a “contractor” in an adjoining borough. If this formula has [967]*967to be used, petitioner will gain the contract in The Bronx and another contractor will obtain it in Queens.2

Petitioner’s contention that article XIII covers the present situation is incorrect. Article XIII applies only to an “increase” in service, not to replacement of services already provided by a contractor who defaults, in this case the five mini-buses in each county. The contract provides in plain terms that if “during the period of the contract the number of vehicles required for a specific type of service increases,” then “the increase,” not the original need, shall be offered to existing contractors according to the contractual formula (emphasis added). Petitioner notes that citywide there has been an increase in the over-all need for services, but that does not activate article XIII in this case. Article XIII carefully defines “a specific type of service” needed as “service area and type of vehicle” (see subd A). In this case, that means mini-wagons in The Bronx, and mini-wagons in Queens. Replacement of the five mini-wagons previously supplied by a defaulting contractor is not an “increase” in this “specific type of service”.

Petitioner also contends that by increasing the required vehicles from 5 to 6 in the two contested items, respondent rendered all 6 vehicles an “increase” covered by article XIII. This construction of article XIII fails to account for the language just discussed, which in referring to an “increase” distinguishes between the needs previously supplied and the additional needs arising during the life of the contract.

The other flaw in this contention by petitioner is that article XIII does not cover defaulted items at all, whether replaced in the same amounts or in larger amounts. The only treatment of defaults in the contract is an entirely separate provision, article XXI, dealing in great detail in three pages with liquidated damages for various types of defaults. The parties plainly contemplated defaults, and can be expected to have referred to them in article XIII if that article had been intended to include such an important subject as defaulted items.

By contrast, the language of article XIII assumes that an existing “contractor”, still supplying services, will be “of[968]*968fered” first crack at supplying additional vehicles of the same type in the same area. It expressly provides that vehicles which this “initial, offeree” cannot furnish may then be solicited from the “next contractor”. This language is inapplicable to previous contractors who have been declared in default. It would be senseless to offer such defaulting companies an opportunity to supply even more services than they have been able to supply in fulfillment of their contractual obligations. Rather than being designed to cover defaults, article XIII was designed to cover an entirely different subject: It was intended to provide a convenient, fast, fair method for dealing with a modest “Increase or Decrease in the Number of Vehicles” demanded by changes in the needs of a large, complex school system during the life of the contract. That is clear from the language of article XIII as a whole, and its construction by the courts in earlier CPLR article 78 actions in other contexts (see Tufaro Tr. Co. v Board of Educ., 79 AD2d 376; Matter of Staten Is. Bus v Board of Educ., 82 AD2d 891, affd 54 NY2d 705).3

Inexplicably, bureaucrats in respondent’s agency, without consulting counsel, replaced several defaulted items, before default of the contested two items, by resort to the procedure set forth in article XIII. Respondent is not es-topped by this previous action of its employees from asserting a different interpretation of the contract and its responsibilities, and petitioner does not claim estoppel (see Public Improvements v Board of Educ., 56 NY2d 850). While the earlier interpretation of the contract by respondent’s purchasing agent is entitled to some weight, as petitioner urges, it does not outweigh the reasons discussed above for rejecting it.

Petitioner’s remaining claim is that even if the five vehicles previously needed are not an “increase” covered by article XIII and may be hired by public bidding, the [969]*969sixth vehicle is an “increase” and must be hired by using the formula in article XIII. But as was previously discussed, article XIII does not apply to defaulted items, even if they are increased when resolicited.

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Related

Staten Island Bus, Inc. v. Board of Education
426 N.E.2d 483 (New York Court of Appeals, 1981)
Public Improvements, Inc. v. Board of Education
438 N.E.2d 876 (New York Court of Appeals, 1982)
Tufaro Transit Co. v. Board of Education
79 A.D.2d 376 (Appellate Division of the Supreme Court of New York, 1981)
Staten Island Bus, Inc. v. Board of Education of City of New York
82 A.D.2d 891 (Appellate Division of the Supreme Court of New York, 1981)

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Bluebook (online)
116 Misc. 2d 965, 456 N.Y.S.2d 946, 1982 N.Y. Misc. LEXIS 3986, Counsel Stack Legal Research, https://law.counselstack.com/opinion/master-coachman-inc-v-board-of-education-nysupct-1982.