Lubow v. United States Department of State

783 F.3d 877, 414 U.S. App. D.C. 379, 24 Wage & Hour Cas.2d (BNA) 1026, 2015 U.S. App. LEXIS 6302, 2015 WL 1740024
CourtCourt of Appeals for the D.C. Circuit
DecidedApril 17, 2015
Docket13-5057
StatusPublished
Cited by21 cases

This text of 783 F.3d 877 (Lubow v. United States Department of State) is published on Counsel Stack Legal Research, covering Court of Appeals for the D.C. Circuit primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Lubow v. United States Department of State, 783 F.3d 877, 414 U.S. App. D.C. 379, 24 Wage & Hour Cas.2d (BNA) 1026, 2015 U.S. App. LEXIS 6302, 2015 WL 1740024 (D.C. Cir. 2015).

Opinions

Opinion for the Court filed by Circuit Judge SRINIVASAN.

Concurring opinion filed by Senior Circuit Judge SENTELLE.

SRINIVASAN, Circuit Judge:

A statute limits the amount of “premium pay,” including overtime pay, federal government employees may earn each year. A group of State Department employees challenges the Department’s decision requiring them to repay excess overtime pay they received for work on assignment in Iraq in 2004. We conclude that the Department permissibly construed the statute capping premium pay when determining that the employees’ overtime pay exceeded the statutory limit. We also find that the Department did not act arbitrarily in denying the employees a discretionary waiver of their obligation to repay the excess compensation.

I.

At the time of the events in this ease, the .five plaintiffs — Frank Benevento, [879]*879David Bennett, Joseph Bopp, James Landis, and Richard Lubow — worked in the State Department as Diplomatic Security Special Agents. In late 2003 or early 2004, each of them responded to a call for volunteers to serve one-year assignments in Iraq under the Coalition Provisional Authority. They arrived in Iraq in February 2004.

Initially, the plaintiffs were assigned to Iraq on temporary duty status; their permanent duty station was in Washington, D.C. Consequently, the plaintiffs received “locality pay”- — pay in addition to base salary intended to equalize federal employees’ compensation with that of non-federal workers in the same geographic area — as if they were working in Washington, D.C. See 5 U.S.C. §§ 5301, 5304. In June or July of 2004, the plaintiffs’ permanent duty station changed from Washington, D.C., to the United States Embassy in Baghdad. Because the plaintiffs were now stationed in a foreign location, they no longer received locality pay. See 5 C.F.R. § 531.603.

While in Iraq, the plaintiffs worked, and received compensation for, a significant number of overtime hours. In early 2005, the plaintiffs completed their assignments in Iraq and returned to the United States.

A.

Federal law limits the amount of “premium pay” a federal employee may receive. See 5 U.S.C. § 5547. Premium pay (as opposed to “basic pay”) includes types of remuneration such as overtime pay, holiday pay, Sunday pay, night pay differential, and availability pay. See id. § 5547(a). As a general matter, the statutory cap applies to each pay period (i.e., biweekly). The cap operates as a limit on the combination of an employee’s basic and premium pay in a two-week period. See id.

When an employee performs “work in connection with an emergency,” however, the biweekly cap in § 5547(a) does not apply. Id. § 5547(b)(1). Instead, the statute calls for calculating the cap on an annual basis. See id. § 5547(b)(2). The State Department determined that the military operations in-Iraq and the aftermath qualified as an emergency. As a result, the plaintiffs were subject to the annual cap, which provides:

[N]o employee referred to in [§ 5547(b)(1) ] may be paid premium pay ... if, or to the extent that, the aggregate of the basic pay and premium pay ... for such employee would, in any calendar year, exceed the greater of—
(A) the maximum rate of basic pay payable for GS-15 in effect at the end of such calendar year (including any applicable locality-based comparability payment ...); or
(B) the rate payable for level V- of the Executive Schedule in effect at the end of such calendar year.

Id. § 5547(b)(2).

The statute therefore caps compensation for work in connection with an emergency based on the annual maximum basic pay rate for GS-15 or the annual pay rate for Executive Schedule level V, whichever is greater. At the end of 2004, the annual maximum GS-15 pay rate for employees receiving no locality pay was $113,674. For employees assigned to work in Washington, D.C., the annual maximum GS-15 pay rate, including the applicable locality-pay adjustment, was $130,305. At that time, the annual Executive Schedule level Y rate was $128,200.

With regard to the plaintiffs in this case, if § 5547(b)(2)’s cap were calculated as if the plaintiffs received locality pay for Washington, D.C. — as they did when assigned to D.C. for the first half of 2004— [880]*880the applicable cap would be $130,305. But if the cap were calculated as if the plaintiffs received no locality-pay adjustment— as was the case for the second half of 2004 after their permanent assignment shifted to the U.S. Embassy in Baghdad — the applicable cap would be $128,200.

B.

In September 2004, the Office of Personnel Management issued final regulations implementing § 5547. See Premium Pay Limitations, 69 Fed. Reg. 55,941 (Sept. 17, 2004). In pertinent part, the regulation implementing § 5547(b)(2) largely tracks the statute’s language:

In any calendar year during which an employee has been determined to be performing emergency or mission-critical work ..., the employee may receive premium pay under this subpart ... only to the extent that the payment does not cause the total of his or her basic pay and premium pay for the calendar year to exceed the greater of—
(1) The maximum annual rate of basic pay payable for GS-15 (including any applicable locality-based comparability payment ...) in effect on the last day of the calendar year; or
(2) The annual rate payable for level V of the Executive Schedule in effect on the last day of the calendar year.

5 C.F.R. § 550.106(c).

OPM also published a statement in the Federal Register elaborating on the operation of the annual cap. See Premium Pay Limitations, 69 Fed. Reg. at 55,941. The statement responded to an agency’s question about the application of the cap in the circumstances of this case: when an employee is stationed in multiple locality-pay areas during the course of a year. OPM explained that the statute “expressly provides that the annual premium pay cap must be applied to an entire calendar year and that it is based on the applicable rates in effect at the end of the calendar year.” Id. As a result, “[a] geographic move to an area with different pay rates can raise or lower an employee’s aggregate basic pay and the end-of-year annual cap on premium pay. In turn, a change in aggregate basic pay or the end-of-year cap can change retroactively the date on which an employee reached the annual premium pay cap.” Id. In that situation, OPM recognized, “an agency may have to recompute retroactively the amount of premium pay owed for one or more pay periods.” Id.

C.

On November 24, 2004, shortly after OPM’s new regulations took effect, the five plaintiffs received email messages from the State Department notifying them that the Department was “conducting a review of premium pay earnings involving employees supporting the effort in Iraq.” J.A. 179.

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Bluebook (online)
783 F.3d 877, 414 U.S. App. D.C. 379, 24 Wage & Hour Cas.2d (BNA) 1026, 2015 U.S. App. LEXIS 6302, 2015 WL 1740024, Counsel Stack Legal Research, https://law.counselstack.com/opinion/lubow-v-united-states-department-of-state-cadc-2015.