Lee's Summit License, LLC v. Office of Administration

486 S.W.3d 409, 2016 Mo. App. LEXIS 35, 2016 WL 215545
CourtMissouri Court of Appeals
DecidedJanuary 19, 2016
DocketWD78694
StatusPublished
Cited by3 cases

This text of 486 S.W.3d 409 (Lee's Summit License, LLC v. Office of Administration) is published on Counsel Stack Legal Research, covering Missouri Court of Appeals primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Lee's Summit License, LLC v. Office of Administration, 486 S.W.3d 409, 2016 Mo. App. LEXIS 35, 2016 WL 215545 (Mo. Ct. App. 2016).

Opinion

Cynthia L. Martin, Judge

The Missouri Office of Administration, Division of Purchasing & Materials Management, and Department of Revenue (collectively “State”) appeal from a judgment granting a motion for judgment on the pleadings ‘filed by Lee’s Summit License, LLC (“LS License”) and James Ryan Williams (“Williams”), the plaintiffs in a declaratory judgment and injunctive relief action that challenged procedures and poli *412 cies used by the State to award a contract to operate a license fee office. Because Williams did not sustain his burden to establish that he had standing to challenge inclusion of a return to state provision in the State’s request for proposal, and because the trial court erroneously concluded that the inclusion of a return to state provision in the State’s request for proposal was unlawful, the judgment of the trial court in favor of LS License and Williams is reversed and vacated.

Factual and Procedural Background

LS License is a Missouri limited liability company. Williams is a member of LS License. On June 5,2009, LS License was awarded a contract by the State to operate a license fee office in Lee’s Summit (“LS License Contract”). The authority for such contracts is specified by section 136.055, 1 which provides that a license fee office contractor “act[s] as an agent of the 'department of revenue.” Williams is designated as the contract manager under the LS License Contract.

The LS License Contract had a one-year term, expiring on June 4, 2010, with the prospect for three renewals! The LS License Contract included an amended Exhibit H, a pricing page, which addressed the “Return of Processing Fees Earned to the State” (“Return to State”) as follows:

If the offeror proposes to return to the state agency a portion of the processing fees earned, the offeror must state, in the table below, a single firm, fixed percentage of the monthly fees earned for the original contract period and for each renewal period that will be returned to the state agency. If no percentage is stated, it will be assumed that the offer- or is not proposing to return a portion of the processing fees earned.'

In the table that followed, LS License agreed to pay Return to State in the amount of 8% during the original contract period, and in the amounts of 6%, 5%, and 3% respectively during the three successive renewal periods.

The LS License Contract was renewed three times- as anticipated. The first renewal term was from June 5, 2010, through June 4,- 2011. An issued Notice of Contract Renewal confirmed that the Return to State during the first renewal term would be 6%. The second renewal term was from June 5, 2011, through June 4, 2012. An issued Notice of Contract Renewal confirmed that the Return to State during the second renewal term would be 5%, The third renewal term was from June 5, 2012, through June 4, 2013. A corresponding amendment to the LS License Contract stated that the Return to State during the third renewal term would be 3%.

At the end of the third renewal term, the State planned to re-bid the license fee office contract in Lee’s Summit. In anticipation of those efforts, the State extended the LS License Contract through September 4, 2013, and then again though January 4, 2014. On each occasion, in a corresponding amendment, LS License 'agreed that “[a]ll ... - terms, conditions, and pro-visions, including the monthly percentage returned to the state, shall remain the same and apply hereto during the extended period.”

The State -.issued request for proposal B3Z14093 to re-bid the Lee’s Summit li *413 cense fee office on October 25, 2013 (“RFP”). The subject of Return to State was addressed in section 3.4 of the RFP as follows:

3.4 Evaluation of Return to the State:
Compared Offeror's Percentage Divided by the Highest Responsive Offeror's Percentage X
3.4.3 If Exhibit A is not completed and returned with the proposal, a percentage of zero will be assumed and no points for Return to the Staté will be assigned.

Exhibit A referenced in section 3.4.3 was essentially identical to Exhibit H in the LS License Contract. Exhibit A permitted an offeror responding to the RFP to insert a proposed percentage for Return to State for five time frames corresponding with the anticipated contract term, which was to commence on contract award and continue through November 27,2017.

LS License and one other offeror, License Office Services, LLC (“License Office”), responded to the RFP. Both submitted offers that proposed percentages for Return to State on Exhibit- A of the RFP.

While the two bids were being evaluated, the State twice extended the LS License Contract from January 5, 2014, through March 5, 2014, and then again from March 6, 2014 through July 5, 2014. On both occasions, corresponding amendments confirmed LS License’s continued 3.4.1 The objective evaluation of the return to the state shall be based upon the sum of the firm, fixed percentages stated on the pricing page, Exhibit A. 3.4.2 The evaluation points shall be calculated based on the following formula.

Maximum Evaluation Assigned Evaluation Points (10) = Points

agreement to remit Return to State payments.

On May 15, 2014, the State completed its evaluation of the two offers it had received in response to the RFP. An evaluation report form awarded points in four of seven possible categories: Personnel, Method of Performance, Return to State, and MBE/WBE Certification Status. License Office received a total of 174.33 points and LS License received, a total of 168.82 points, a difference of 5.51 points. In the Return to State category, License Office received 10 points and LS License received 8.44 .points, a difference of 1.56 points. Without Return to State as a scored category, License Office would have remained the high bidder.

On May 15, 2014, the State awarded the Lee’s Summit license fee office contract to License Office for a term beginning May 29,.2014, through November 27,2017.

On May 22, 2014,.LS License submitted a bid protest pursuant to 1 CSR 40-1.050(9). The bid protest letter raised eleven complaints involving the fairness of the bid process, 2 including complaints *414 about the awarding of points in certain of the categories on the evaluation report form. However, the bid protest letter did not question the inclusion of a Return to State provision in the RFP and did not complain about how points were awarded for Return to State. 3

While the bid protest was pending, the State extended the LS License Contract on four more occasions from July 6,- 2014, through August 5, 2014; from August 6, 2014, through September 5, 2014; from September 6, 2014, through' October 5, 2014; and from October 6, 2014, through February 5, 2015. On the first two occasions, corresponding amendments -confirmed LS License’s continued agreement to. abide by all terms of its contract, including the Return to State provision.

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486 S.W.3d 409, 2016 Mo. App. LEXIS 35, 2016 WL 215545, Counsel Stack Legal Research, https://law.counselstack.com/opinion/lees-summit-license-llc-v-office-of-administration-moctapp-2016.