Kevin Miller, V State Of Wa, Dept. Of Revenue

Court of Appeals of Washington·Decided July 5, 2023·No. 57112-9·Published

Opinion

Filed

Washington State

Court of Appeals

Division Two

July 5, 2023

IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON

DIVISION II

KEVIN MILLER, No. 57112-9-II

Appellant,

v.

WASHINGTON STATE DEPARTMENT OF PUBLISHED OPINION REVENUE,

Respondent.

VELJACIC — In this interlocutory appeal, we granted discretionary review of the trial court’s order granting the Department of Revenue’s (DOR) motion for partial summary judgment and denying Kevin Miller’s motion for partial summary judgment in his lawsuit against the DOR under the Public Records Act (PRA), chapter 42.56 RCW. Miller argues that the trial court erred in concluding that the DOR did not wrongfully withhold two unpublished tax determinations because those records were not fully exempt from disclosure. Miller also requests attorney fees and costs on appeal.

We hold that the trial court did not err in concluding that the two unpublished tax determinations were fully exempt from disclosure because they constitute confidential “tax information” within the meaning of RCW 82.32.330(1)(c). We also deny Miller’s request for attorney fees and costs because he is not the prevailing party on appeal. Accordingly, we affirm the trial court’s order granting the DOR’s motion for partial summary judgment and denying Miller’s motion for partial summary judgment, and remand for further proceedings.

FACTS

I. TAX DETERMINATIONS At issue in this case is the DOR’s refusal to release redacted versions of two unpublished tax determinations in response to Miller’s PRA requests: Revenue Determination No. 10-0106 and Revenue Determination No. 12-0159.

Tax determinations are written determinations issued to a taxpayer by the DOR following an informal hearing, if any, regarding the taxpayer’s challenge to a tax assessment, tax collection, or refund denial. WAC 458-20-100(1), (5)(e). These written determinations must be consistent with the applicable statutes, rules, other public guidance issued by the DOR, case law, and DOR precedents. WAC 458-20-100(5)(e). The written determination “is the final decision of the [DOR] and is binding upon the taxpayer.” WAC 458-20-100(5)(g). The taxpayer can then appeal the DOR’s decision to the Board of Tax Appeals. WAC 458-20-100(8). The taxpayer may also pay the tax in dispute and petition for a refund in Thurston County Superior Court, so long as the taxpayer complies with the requirements of RCW 82.32.180. WAC 458-20-100(9).

The DOR has the discretionary authority to “designate certain written determinations as precedents.” RCW 82.32.410(1). If a written determination is designated as a precedent, then it “shall be made available for public inspection and shall be published by the [DOR].” RCW 82.32.410(1)(b). However, before making a written determination available for public inspection, the DOR is directed to delete certain taxpayer-specific information. RCW 82.32.410(2)(a)-(b).

Dan Jansen, the assistant director for the Administrative Review and Hearings Division for the DOR, testified via declaration that following the issuance of a written determination, the tax review officer and two DOR managers vote on whether it should be published. Other divisions of the DOR can request publication of an already issued determination if they feel that a

determination meets the publication criteria. Additionally, the taxpayer can also request publication.

Once recommended for publication, a determination goes through an internal and external review process, which involves multiple parties. During the internal review process, the determination is sanitized of confidential tax information before publication, as discussed above. These published determinations are referred to as Washington Tax Decisions and are available on the DOR’s website.

Jansen testified that Determination No. 10-0106 and Determination 12-0159 are both unpublished tax determinations. In each determination, a single taxpayer went through the process of an informal administrative appeal and received the DOR’s final decision on the tax question. Both Determination No. 10-0106 and Determination No. 12-0159 were evaluated for possible publication under the DOR’s published publication criteria, and in neither case did the DOR choose to publish the determinations. Additionally, both determinations identify the taxpayer, describe the activity of the taxpayer giving rise to the disputed tax liability, provide such other information about the taxpayer or its transactions as is relevant to the tax question, and resolve the tax question. II. THE PUBLIC RECORDS REQUESTS LEADING TO THIS INTERLOCUTORY APPEAL Miller submitted several public records requests to the DOR seeking to clarify the applicable local tax rate for boats and planes purchased out of state under the “first use” rule. Clerk’s Papers (CP) at 75.

In one of his public records requests, Miller asked the DOR to produce “Email or text messages to or from Kiki Prindel or Wan Chen between Oct[ober] 28, 2020 and Dec[ember] 31, 2020 related to (A) aircraft use tax or (B) use tax sourcing.” Clerk’s Papers (CP) at 18, 36. The

DOR acknowledged Miller’s request and produced responsive records via a hyperlink along with an exemption log.

One of the records that the DOR identified on the exemption log was an e-mail with Determination No. 12-0159 listed as an attachment. The DOR claimed that the record was fully exempt from public disclosure because it constituted tax information under RCW 82.32.330.

The DOR also produced an agenda for an internal meeting scheduled for November 19, 2020. The agenda described that a workgroup would examine the topic of where first use occurs for use tax purposes. The agenda referenced Determination No. 10-0106 and Determination No. 12-0159 under the heading “relevant laws & other materials.” CP at 84. With respect to Determination No. 12-0159, the agenda noted: “Does this determination lend itself to apply more broadly than just use tax on aircraft?” CP at 84.

Miller believed that “Determination 10-0106 contain[ed] an important interpretation of the ‘first use’ law” and “could not imagine why Determination 10-0106 would appear on the agenda— or be characterized as relevant law—if it did not constitute some kind of precedent.” CP at 76. Accordingly, on April 12, Miller sent a separate public records request to the DOR for Determination 10-0106. The DOR denied Miller’s request and withheld Determination 10-0106 in full again claiming that the record was fully exempt from disclosure because it constituted tax information under RCW 82.32.330.

Miller petitioned the DOR for internal review regarding its denial to disclose both unpublished tax determinations. The DOR denied both petitions. III. PROCEDURAL HISTORY On December 27, 2021, Miller filed an amended complaint in Thurston County Superior Court, alleging that the DOR violated the PRA in four of his public records requests by: failing to

perform adequate searches, improperly withholding documents, failing to promptly produce records, and overcharging for records. Miller further alleged that the DOR failed to adopt rules as required by RCW 82.32.410(1)(a) for deciding when excise tax determinations must be publicly disclosed and requested injunctive relief. Miller also requested daily penalties, attorney fees, and costs.

On March 22, 2022, the trial court entered an order separating the case into four phases to address Miller’s claims in an orderly fashion. During the first phase, Miller and the DOR filed cross-motions for partial summary judgment addressing the DOR’s failure to adopt rules for publishing tax determinations and the DOR’s withholding of Determination 10-0106 and Determination 12-0159.

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