Jackson Square Associates v. United States Department of Housing & Urban Development

927 F. Supp. 75, 1996 U.S. Dist. LEXIS 6594, 1996 WL 253881
CourtDistrict Court, W.D. New York
DecidedMay 7, 1996
DocketNo. 88-CV-859C
StatusPublished
Cited by1 cases

This text of 927 F. Supp. 75 (Jackson Square Associates v. United States Department of Housing & Urban Development) is published on Counsel Stack Legal Research, covering District Court, W.D. New York primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

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Jackson Square Associates v. United States Department of Housing & Urban Development, 927 F. Supp. 75, 1996 U.S. Dist. LEXIS 6594, 1996 WL 253881 (W.D.N.Y. 1996).

Opinion

CURTIN, District Judge.

On November 8, 1994, the court issued a decision and order granting defendant’s motion to dismiss plaintiff’s first cause of action alleging a breach of contract. However, the defendant’s motion for summary judgment on plaintiffs second cause of action was denied, leaving for determination the question as to whether the United States Department of Housing and Urban Development (“HUD”) acted arbitrarily, with an abuse of discretion, and not in accordance with the law in determining that the plaintiff was not entitled to the full rental adjustment requested. The court held that the plaintiffs second cause of action was not barred by the statute of limitations.

After briefing, a second order was issued setting the procedures to be followed in resolving this dispute. The plaintiff argued that if the court found that the administrative record was inadequate, then it should consider affidavits or testimony in reaching a decision as to whether or not the action of the agency was arbitrary. The defendant, however, argued that the court should only look at the record to review the agency’s final decision.

After considering the arguments, the court determined that the matter should be returned to the agency to supplement the record if necessary, and to determine whether racial bias played any role in the decision.

The agency has now completed the record by filing the declaration of Kenneth LoBene of the Department of Housing (Item 83). Mr. LoBene’s declaration reviews the documents which have been filed in the record and presents an explanation of how the record reached its conclusions. The issues remaining before the court are whether HUD acted correctly in not approving the full rent increase requested by the plaintiff, and whether HUD’s decision was tainted by bias on the part of Ronald Lonca, the HUD employee responsible for supervising the Jackson Square project.

The parties have filed briefs, and oral argument was held with the court on April 26, 1996. The following constitutes the court’s findings of fact and conclusions of law.

BACKGROUND

Jackson Square owns a 160-unit low-income housing development in the Town of Amherst, New York. Effective March 13, 1979, it entered into a HAP contract with HUD pursuant to 42 U.S.C. § 1437f, under which HUD agreed to make rental assistance payments to Jackson Square for the development’s eligible tenants. Item 83, Ex. A. Under the terms of the HAP contract HUD established unit rents as follows:

40 one-bedroom units - $307 per month

60 two-bedroom units - $341 per month

50 three-bedroom units - $390 per month

10 four-bedroom units - $427 per month

These rents were established based on a review of project income and costs.

At the time HUD processed this project for mortgage insurance under Section 221(d)(4) of the National Housing Act in 1977, HUD estimated that the utility expense for common areas of the project would be approximately $69,000 per year. Item 83, ¶ 8. The plaintiff objected to this estimate, and certified to HUD that operating costs for lighting and miscellaneous power in the common areas (not individual apartments) would be $19,200. Id. HUD adopted plaintiffs estimate in its mortgage processing since it was allegedly based on an engineering study. Id.

In June 1980, after plaintiff had commenced performance of the project, plaintiff advised HUD that its estimate of the utility expenses had been grossly understated. Item 83, ¶ 9. The actual charge for common-area utilities was $64,297.74 In order to compensate for this shortfall, the plaintiff requested that HUD process a rent increase for the project. Id. In support of this application, plaintiff submitted the actual utility bills for the project over the previous twelve months.

HUD’s engineering staff reviewed the information submitted by the plaintiff and determined that $64,000 would be a reasonable utility expense. Item 44. The staff conclud[77]*77ed that a budget adjustment of $45,098 would be needed for billing year 1980.

In order to allow plaintiff to carry this increased cost, James Anderson of the Buffalo Area Office of HUD wrote a memo to Conrad Egan, Acting Director, Office of Multifamily Housing Management and Occupancy. Item 88. Ex. E. In the memo, dated July 17, 1990, Anderson provided “an analysis of the needs of this project.”

To illustrate the increases the project would require, Anderson included a detailed table in the memo outlining the new rent levels and utility increases his office proposed. For example,- for a one-bedroom apartment which rented for $307 per month under the original HAP contract, Anderson proposed two adjustments. The memo first proposes a common area utilities adjustment of $24 per month, bringing the proposed new adjusted contract rent to $331 per month, an increase of 7.8 percent. The memo then proposes a revised tenant’s utility allowance of $32 per month, bringing the market rent that Anderson estimated would be required to keep the project solvent at $353 per month, an overall increase of approximately 15 percent.1

It is important to note that Anderson’s calculation does not include the Automatic Annual Adjustment Factor (AAAF). The HAP contract provides that on each anniversary date of the contract, the contract rents shall be adjusted by applying the AAAF most recently published by the government in the Federal Register. The anniversary date for the Jackson Square project’s first year of operation was March 13, 1980, three months prior to the Anderson memo, at which point plaintiff was presumptively entitled to raise the rents by 4.8 percent, pursuant to the latest published AAAF. Item 96, p. 2. Therefore, plaintiff’s base rent at the time of the memo should have been approximately $322 ($307 x 1.048 = $322) on that date, and any utility adjustments should have presumably incorporated the adjusted rent.2

The anniversary date of the Jackson Square project, on which it was presumptively entitled to the 4.8 percent AAAF, was March 13, 1980. It is unclear whether Anderson understood that the project had recently received its AAAF increase, and if he did, why he didn’t change his estimates to include it.

In a memo dated August 29, 1980, HUD Assistant Secretary Lawrence Simons adopted Anderson’s proposal and approved the following rent increase schedule:

Original Contract Rent Original Fair Market Rent 120% FMR Adjusted Contract Rent Approved Contract Rent

1BR $307 $317 $380 $331 $331

2BR $341 $366 $439 $365 $365

3BR $390 $414 $497 $414 $414

4BR $427 $457 $548 $451 $451

Item 83, Ex. F.

• The above increase of $24 per unit per month was obviously intended by the Assistant Secretary to simply spread an additional $45,000 per year evenly over Jackson Square’s 160 units (24 x 160 = 46,080). As set out more fully below, the calculation of original fair market rent, and 120 percent of fair market rent, are required by statute, as HUD cannot provide rent payment assis[78]*78tance for units priced more than 20 percent over fair market rent.

The Secretary also stated:

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927 F. Supp. 75, 1996 U.S. Dist. LEXIS 6594, 1996 WL 253881, Counsel Stack Legal Research, https://law.counselstack.com/opinion/jackson-square-associates-v-united-states-department-of-housing-urban-nywd-1996.