In the Matter of the New Jersey Firemen's Association

New Jersey Superior Court Appellate Division·Decided December 18, 2015·No. A-2810-13T2·Published

Opinion

NOT FOR PUBLICATION WITHOUT THE APPROVAL OF THE APPELLATE DIVISION

SUPERIOR COURT OF NEW JERSEY APPELLATE DIVISION

DOCKET NO. A-2810-13T2

IN THE MATTER OF THE NEW JERSEY FIREMEN'S ASSOCIATION OBLIGATION TO PROVIDE RELIEF APPROVED FOR PUBLICATION APPLICATIONS UNDER THE OPEN PUBLIC RECORDS ACT December 18, 2015

APPELLATE DIVISION

JEFF CARTER,

Third-Party Plaintiff-Appellant,

v. JOHN DOE,

Third-Party Defendant.

Argued June 2, 2015 – Decided December 18, 2015 Before Judges Messano, Ostrer and Tassini.

On appeal from the Superior Court of New Jersey, Law Division, Union County, Docket No. L-2932-13.

Jeff Carter, appellant pro se.

John C. Gillespie argued the cause for respondent New Jersey State Firemen's Association (Parker McCay P.A., attorneys;

George M. Morris, of counsel; Stacy L.

Moore, Jr., on the brief).

Thomas J. Cafferty argued the cause for amicus curiae New Jersey Press Association (Gibbons P.C., attorneys; Mr. Cafferty, of

counsel and on the brief; Nomi I. Lowy and Lauren E. James-Weir, on the brief).

The opinion of the court was delivered by OSTRER, J.A.D.

This appeal involves the Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 to -13, the Declaratory Judgment Act (DJA), N.J.S.A. 2A:16-50 to -62, and records of the New Jersey State Firemen's Association (Association), a public agency under OPRA. See N.J.S.A. 47:1A-1.1. We must resolve two principal issues affecting the public's right to access government records.

First, we must decide, as a procedural matter, whether a government records custodian — in this case, the Association — may bring an action pursuant to the DJA to secure a declaratory judgment that it properly denied access to a record under OPRA and the common law right of access. With respect to OPRA, we conclude that a records custodian may not bring a declaratory judgment action against a record requestor to enforce its right to withhold records, because OPRA does not provide the records custodian an independent right of action. As to both OPRA and the common law, declaratory relief was inappropriate in this case because the declaratory judgment action was essentially an effort to preempt an imminent claim by the records requestor; and allowing a declaratory judgment action solely with respect to the common law would unnecessarily fragment claims.

Second, we are asked to determine, as a substantive matter, whether the requestor in this case, under OPRA or the common law, has a right to access records pertaining to a relief award made by the Association. We conclude that both OPRA and the common law require disclosure of documents containing the name of the applicant and the amount of the award.

I.

This dispute arose out of the records request of defendant Jeff Carter.1 On July 15, 2013, Carter electronically filed a request, under OPRA and the common law, for records pertaining to an application for relief by John Doe,2 a man associated with the Millstone Valley Fire Department. Carter sought the following documents:

1. Copies of record(s) (including attachments) submitted by [John Doe], Local 501 agent(s), and/or NJSFA agent(s) seeking financial benefits described in the "BACKGROUND" section above from January 1, 2008 through July 15, 2013.

1 The Association improperly captioned its verified complaint for declaratory judgment against Jeff Carter as "In the Matter of the New Jersey State Firemen's Association Obligation to Provide Relief Applications Under the Open Public Records Act." See R. 1:4-1 (stating that the title of a complaint shall include the names of all parties). 2 Although the records request identified the person by name, the name is redacted in the public record on appeal.

2. Copies of record(s) (including attachments) sent to [John Doe], Local 501 agent(s), and/or NJSFA agent(s)

disbursing financial benefits described in the "BACKGROUND" section above from January 1, 2008 through July 15, 2013.

3. If no record(s) are responsive to Items No. 1 or 2 above, then copies of the front and back of every check providing relief and/or similar benefits, both State and Local, paid to [John Doe]

between January 1, 2008 through July 15, 2013. (Note that checks are not required if responsive records are provided for Items No. 1 and 2 above.)

Association vice president Fred Gunson denied Carter's request in a July 22, 2013 email. Gunson stated that applicants for relief through a local firemen's relief association or the Association "have a reasonable expectation of privacy"; release would constitute an "unwarranted invasion" of those rights; and "[a]ccordingly, the New Jersey State Firemen's Association cannot release those documents."

On August 3, 2013, Carter responded that he did "not seek any legitimately defined privileged or exempt information," but he insisted that "certain records regarding financial matters (e.g., payroll records) must be provided with appropriate redactions." He asked for an index of any withheld or redacted documents, with explanations. Carter also stated, "Because I was unable to respond sooner, I understand that the timeframe for my original request will resume on the next business day (i.e. August 5, 2013)."

Carter included an additional document request. He sought "a copy of the policy and/or procedures governing how 'relief' applications/requests are processed by the State and local associations."

On August 15, 2013, the Association filed its verified complaint for declaratory judgment, along with a proposed order to show cause, to compel Carter to show cause why the final relief sought in the verified complaint should not be entered. Although served only upon Carter, the Association sought an order:

a. Declaring that individual relief applications are of such a private nature that the New Jersey State Firemen's Association or the local relief association shall be prevented from acknowledging the existence of individual applications and prohibited from releasing the same under . . . the Open Public Records Act;

b. Declaring that a Requestor, in order to determine whether the New Jersey State Firemen's Association or the local relief association is performing its duties appropriately, may request a series or date range of applications, but said applications may only be released upon the redaction of all personal information including the requestors' names, addresses, account numbers.

The Association sought identical relief with respect to the common law right of access.

The Association argued that under OPRA the information Carter requested should not be subject to disclosure under OPRA because it would violate an applicant's reasonable expectation of privacy under N.J.S.A. 47:1A-1. The Association asserted that upon applying the factors in Doe v. Poritz, 142 N.J. 1, 88 (1995), disclosure of applicant-specific documents should be denied.

The Association disclosed documents entitled "Rules and Guidelines Governing Relief Form 101"; "Instruction for Investigation of Relief Applicants by Local Relief Boards"; "Application for Local Relief [-] New Jersey State Firemen's Association"; and "Instructions for the Board of Trustees and Board of Representatives for Review of Relief Application." Although there is no competent evidence before us authenticating or explaining the documents, we assume for the sake of the appeal that the Association uses these documents when reviewing applications for relief.3

3 The documents were attached as exhibits to the Association's brief, contrary to R. 1:6-6. See Pressler & Verniero, Current N.J. Court Rules, comment 1 on R. 1:6-6 (2015); Sellers v. Schonfeld, 270 N.J. Super. 424, 427 (1993) ("[O]nly [an] affidavit together with properly certified depositions, answers (continued)

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