IN THE MATTER OF DELINDA HOLMES, PATERSON HOUSING AUTHORITY(CIVIL SERVICE COMMISSION)

• Court: New Jersey Superior Court Appellate Division
• Decided: June 13, 2017
• Docket: A-5699-14T2
• Status: Unpublished

Opinion

NOT FOR PUBLICATION WITHOUT THE APPROVAL OF THE APPELLATE DIVISION This opinion shall not "constitute precedent or be binding upon any court." Although it is posted on the internet this opinion is binding only on the parties in the case and its use in other cases is limited. R.1:36-3.

SUPERIOR COURT OF NEW JERSEY APPELLATE DIVISION DOCKET NO. A-5699-14T2

IN THE MATTER OF DELINDA HOLMES, PATERSON HOUSING AUTHORITY. —————————————————————————

Submitted March 30, 2017 – Decided June 13, 2017

Before Judges Hoffman and Whipple.

On appeal from New Jersey Civil Service Commission, Docket No. 2015-1813.

Fusco & Macaluso Partners, L.L.C., attorneys for appellant Delinda Holmes (Amie E. DiCola, on the brief).

Christopher S. Porrino, Attorney General, attorney for respondent Civil Service Commission (Brian M. Kerr, Deputy Attorney General, on the statement in lieu of brief).

Cleary, Giacobbe, Alfieri & Jacobs, L.L.C., attorneys for respondent Paterson Housing Authority (Gregory J. Franklin, of counsel and on the brief).

PER CURIAM

Appellant Delinda Holmes appeals from the July 16, 2015 final

agency decision of the Civil Service Commission (Commission),

denying her request for retroactive compensation. We affirm. The long procedural history of this case details appellant's

attempts to obtain clarity regarding her job title and compensation

for work she performed as an employee for respondent, the City of

Paterson Housing Authority. Respondent employed appellant since

1994, and she began permanently serving in the position of

assistant purchasing agent in 2004.

In March 2010, appellant sought classification review of her

position with the Division of State and Local Operations (SLO), 1

contending she had performed the duties of purchasing agent since

April 2006. Following its review, SLO determined appellant had

been performing the duties of purchasing agent since 2002, and

advised respondent to consider her a purchasing agent, serving

provisionally and pending promotional examination procedures,

effective March 27, 2010.

Respondent appealed this determination, and on January 19,

2011, the Commission denied the appeal and affirmed SLO. The

Commission further ordered appellant's County and Municipal

Personnel System (CAMPS) record be updated to reflect an interim

appointment as purchasing agent from May 10, 2006, to June 30,

2008, and a provisional appointment as purchasing agent, pending

promotional examination procedures, from July 1, 2008, to June 30,

1 SLO is now known as the Division of Classification and Personnel Management. 2 A-5699-14T2 2010. The Commission's decision did not address how respondent

should compensate appellant for these periods.

Shortly thereafter, on May 11, 2011, appellant filed a letter

with the Commission seeking enforcement of its January 19, 2011

decision. Appellant also noted her salary "still is not in

accordance with the work being performed." While this request was

pending, respondent informed appellant of its intention to replace

the title of assistant purchasing agent with the title of principal

buyer.

On August 15, 2012, the Commission denied appellant's request

for enforcement as moot, finding her CAMPS record had been revised

in accordance with its previous decision. The Commission also

addressed the salary issue in a footnote, stating it had no

jurisdiction over local salaries unless the employee's base salary

fell outside the established minimum or maximum range for the

title in question. See N.J.S.A. 11A:3-7(d); N.J.A.C. 4A:3-

4.1(a)(2).

In March 2013, appellant's supervisor denied her request to

attend the annual Rutgers Public Purchasing Educational Forum.

According to appellant, respondent had always approved her

attendance in the past and had compensated her for the cost of the

recertification credits. Respondent eventually allowed appellant

to attend the forum in 2013, but it declined to reimburse her for

3 A-5699-14T2 the costs. Due to these events, appellant asserted a claim against

respondent for retaliation. She also filed a request for a new

classification review on March 21, 2013, for the period from

January 2011 to the present.

On April 30, 2014, the Division of Appeals and Regulatory

Affairs (ARA) rendered a brief decision, denying appellant's

retaliation claim as moot because respondent permitted her to

attend the forum. It also found the Civil Service rules did not

require respondent to pay for her credits, even though it had done

so in the past. ARA further reiterated that the Commission could

only review local employee salaries where the employee alleges her

salary is not within the range approved for the subject title.

Appellant also raised the issue of her title classification, which

ARA referred to the Division of Classification and Personnel

Management (CPM).

The Commission formally reviewed appellant's claims in a

decision dated July 16, 2014. It found, in relevant part, that

appellant failed to prove the prima facie case for retaliation

because she ultimately attended the forum.

On December 12, 2014, CPM issued a classification review

regarding appellant's position. CPM determined respondent was to

consider appellant as serving provisionally in the title of

4 A-5699-14T2 principal buyer, pending promotional examination procedures,

effective January 24, 2015.

Shortly thereafter, on December 23, 2014, appellant requested

retroactive compensation for the performance of "supervisory

duties" from May 10, 2006, to June 30, 2010, and from 2011 to

2014. ARA denied this request on December 29, 2014, reiterating

that the Commission lacked the authority to review a salary unless

it fell outside the established minimum and maximum for the subject

title. It further determined appellant's requests were untimely,

and she had never presented evidence showing her base salary was

outside the established range.

On or about this time, appellant contacted respondent to

determine its established salary ranges for the titles of assistant

purchasing agent and principal buyer. Respondent replied to these

inquires by letter dated January 28, 2015, noting it had not

established minimum and maximum salary ranges for these titles.

On July 16, 2015, the Commission issued its final

administrative determination, which is the subject of the instant

appeal, denying appellant's request for retroactive compensation.

The Commission noted appellant had been informed in August 2012

and April 2014 that it could only review salary claims where the

employee was paid outside the established minimum or maximum.

Moreover, appellant failed to request reconsideration of the

5 A-5699-14T2 August 2012, April 2014, and July 2014 decisions resolving her

out-of-title service. Instead, appellant only later raised the

issue that respondent had not set salary ranges for the subject

titles. As such, the Commission concluded appellant's request for

additional compensation was untimely, and there was no basis to

relax the statutory time to appeal.

The Commission also found, although respondent should have

established the relevant salary guides, its failure to do so did

not automatically entitle appellant to additional compensation.

Instead, it ordered respondent to update appellant's CAMPS records

and to present the range for the title of principal buyer; if

appellant's salary was not within that range, she could appeal the

matter to the Commission.

Appellant filed her appeal from this decision on August 17,

2015. Thereafter, on October 5, 2015, respondent notified the

Commission that the salary range for the title of principal buyer

was $37,500 to $60,000.

Now on appeal, appellant presents four arguments: (1) the

Commission wrongfully deemed her claim for additional compensation

time barred; (2) good cause exists for her failure to file for

reconsideration within the required period; (3) respondent's

October 5, 2015 salary guide is improper and arbitrary; and (4)

respondent's failure to pay for her training constituted

6 A-5699-14T2 retaliation. For the reasons that follow, we reject these

arguments.

Our scope of review of an administrative agency's final

determination is limited. In re Carter, 191 N.J. 474, 482 (2007).

We accord a "strong presumption of reasonableness" to the agency's

exercise of its statutorily delegated responsibilities. City of

Newark v. Nat. Res. Council in Dep't of Envtl. Prot., 82 N.J. 530,

539, cert. denied, 449 U.S. 983, 101 S. Ct. 400, 66 L. Ed. 2d 245

(1980). As such, we will not reverse an agency decision unless

it is "arbitrary, capricious, or unreasonable, or [] not supported

by substantial credible evidence in the record as a whole." In

re Stallworth, 208 N.J. 182, 194 (2011) (alteration in original)

(quoting Henry v. Rahway State Prison, 81 N.J. 571, 579-80 (1980)).

Under the arbitrary, capricious, and unreasonable standard,

we will consider (1) whether the agency followed the law, (2)

whether substantial credible evidence supports the agency

decision, and (3) "whether in applying the legislative policies

to the facts, the agency clearly erred in reaching a conclusion

that could not reasonably have been made on a showing of the

relevant factors." Ibid. (quoting Carter, supra, 191 N.J. at 482-

83). "The burden of showing that an action was arbitrary,

unreasonable or capricious rests upon the appellant." McGowan v.

N.J. State Parole Bd., 347 N.J. Super. 544, 563 (App. Div. 2002)

7 A-5699-14T2 (quoting Barone v. Dep't of Human Servs., Div. of Med. Asst., 210

N.J. Super. 276, 285 (App. Div. 1986), aff'd, 107 N.J. 355 (1987)).

We first reject appellant's argument that she timely

requested additional compensation. Under N.J.A.C. 4A:2-1.6(a), a

party must appeal to the Commission for reconsideration within

forty-five days of receipt of a decision. We find the Commission's

determination that appellant failed to meet this time limit was

not arbitrary, capricious, or unreasonable. See Stallworth,

supra, 208 N.J. at 194.

The Commission did not address compensation in its January

2011 decision, prompting appellant to state, in her May 2011

request to enforce, that her salary was "not in accordance with

the work being performed." In its August 2012 decision, the

Commission noted that it lacked jurisdiction to review local

salaries that did not fall outside the minimum or maximum range

for the subject title. See N.J.S.A. 11A:3-7(d); N.J.A.C. 4A:3-

4.1(a)(2). ARA reiterated the Commission's position in its April

30, 2014 decision, and the Commission did not address the issue

in its July 2014 decision.

Appellant failed to request reconsideration from any of these

three agency decisions. Instead, she waited until December 2014

to request retroactive compensation for the performance of

"supervisory duties," and she did not bring respondent's lack of

8 A-5699-14T2 salary guides to the attention of the Commission until after this

time. As such, we discern no basis to disturb the Commission's

conclusion that appellant's delay unreasonably exceeded the

"threshold of finality."

We also reject appellant's argument that the Commission

should have exercised its discretion to relax the forty-five day

time limit for reconsideration. Under N.J.A.C. 4A:1-1.2(c), the

Commission "may relax [its] rules for good cause in a particular

situation." We have found "good cause" requires both a valid

excuse for the delay and a showing that the appeal has merit. See

In re Appeal of Syby, 66 N.J. Super. 460, 463 (App. Div. 1961).

Appellant argues good cause exists because she did not learn

respondent failed to establish the salary ranges until January

2015.

However, appellant had numerous chances to investigate

whether her salary fell below the minimum-maximum threshold and

to present such information to the Commission. Contrary to her

assertion, the Commission had no obligation to conduct an

independent review to determine whether respondent had set such

guidelines. The Commission's decision on this issue was not

arbitrary, capricious, or unreasonable. See Stallworth, supra,

208 N.J. at 194.

9 A-5699-14T2 Appellant next challenges respondent's October 5, 2015

notice, setting the salary range for principal buyer at $37,500

to $60,000, on the basis it is an improper and arbitrary figure.

However, because this issue was not before the Commission in its

July 2015 decision, we decline to consider it here.

Finally, appellant argues respondent's decision to end its

past "pattern and practice" of reimbursement for training seminars

was "clearly retaliatory in nature" because it only ceased due to

her numerous appeals. However, as the Commission correctly noted,

respondent had no legal obligation to reimburse appellant for

these seminars, even though it had done so in the past. Therefore,

the Commission's rejection of appellant's claim was not arbitrary,

capricious, or unreasonable. See ibid.

Any additional arguments that we have not specifically

addressed lack sufficient merit to warrant discussion in a written

opinion. R. 2:11-3(e)(1)(E).

Affirmed.

10 A-5699-14T2