In re the Estate of Rubin

147 Misc. 2d 981, 559 N.Y.S.2d 99, 1990 N.Y. Misc. LEXIS 324
CourtNew York Surrogate's Court
DecidedJune 22, 1990
StatusPublished
Cited by2 cases

This text of 147 Misc. 2d 981 (In re the Estate of Rubin) is published on Counsel Stack Legal Research, covering New York Surrogate's Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re the Estate of Rubin, 147 Misc. 2d 981, 559 N.Y.S.2d 99, 1990 N.Y. Misc. LEXIS 324 (N.Y. Super. Ct. 1990).

Opinion

[982]*982OPINION OF THE COURT

C. Raymond Radigan, J.

This is an application by 1 of 2 cofiduciaries for advance payment of attorneys’ and accountants’ fees, commissions and partial distribution. The only matters currently being considered are the questions of advance payment of fees and commissions.

I. PROFESSIONAL FEES

With regard to fees, the petitioner argues that as an executor she is authorized to apply funds for proper expenditures without obtaining prior court approval, but that her brother as a coexecutor and presumably as a cosignatory on estate accounts has frustrated such rights by refusing to agree to advance $150,000 for attorneys’ and accountants’ fees. The coexecutor does not as such oppose the advance payment of professional fees, provided such payments deal exclusively with administration rather than litigation services, and that it is based upon services actually performed. Apparently based upon statements made by his sister’s attorneys, he concludes that the major portion of the $150,000 requested relates to litigation expenses.

Fiduciaries have the power to employ attorneys to advise them in the administration of estates (Matter of Mann, 41 AD2d 861). Moreover, where there are cofiduciaries, it is normally the right of each fiduciary to employ separate counsel; however, the practice tends to lead to excessive fees which the Surrogates have sought to discourage by limiting fees to those which would be deemed reasonable for the service of a single attorney representing all of the fiduciaries (Matter of Bloomingdale, 172 Misc 218). With regard to the right to advance expenses of administration including attorneys’ fees, EPTL 11-1.1 (b) (22) authorizes the payment of administration expenses including reasonable counsel fees by the fiduciary. Moreover, where there are multiple executors, the law, at least in theory, is clear that the act of any one of them with respect to the administration of the estate is deemed the acts of all of them and each has a joint and entire authority over the estate (Matter of Hammer, 237 App Div 497, affd 261 NY 677; Geyer v Snyder, 140 NY 394; Barry v Lambert, 98 NY 300). However, as observed in the Hammer case, while this may be the theory, in practice the estate checking account [983]*983usually requires joint signatures which effectively prevents unilateral action.

Although trustees must normally act jointly, EPTL 10-10.7 codified the above case law pertaining to executors by providing that they may “exercise a several power” alone. However, this court has previously determined over the opposition of the daughter that the provisions of the will requiring any dispute between the coexecutors to be submitted for review to two advisors is a valid limitation on her powers (Matter of Rubin, 143 Misc 2d 303). Similarly in Matter of Riker (NYLJ, Mar. 10, 1982, at 12, col 5), the court held that a veto power given to one trustee over her cotrustees was a valid limitation on their powers even though EPTL 10-10.7 permits majority control by fiduciaries. As pointed out in the Riker case, EPTL 10-10.7 authorizes departures from its directions by providing for contrary express provisions in the controlling instrument. Accordingly, there appears no doubt that under this will the son has the right to dispute any fees his sister seeks to pay her attorneys and accountants and to have the matter reviewed by the advisors.

However, even in the absence of limitations on the powers of a cofiduciary, the unilateral right of coexecutors to act should be subject to review by their cofiduciaries since it is the duty of each fiduciary to insure that the fund does not go out from under his control excepting as it is properly applied to the fulfillment of the trust (Croft v Williams, 88 NY 384, 388; Bruen v Gillet, 115 NY 10, 21; Matter of Slensby, 169 Misc 292). Furthermore, if he negligently suffers his cofiduciary to receive and waste estate assets when he has the means to prevent it by proper care, he comes personally liable for the loss (Wilmerding v McKesson, 103 NY 329; Matter of Niles, 113 NY 547; Matter of Slensby, supra). In Matter of Lippner (135 Misc 2d 34), a cofiduciary authorized the advance payment of attorneys’ fees to an attorney-cofiduciary without court order as is permissible under SCPA 2111 (2). However, the court observed that the independent cofiduciary permitted such advances to be made at his peril and subject to being surcharged for improper care. All that the coexecutor has requested in this case is an opportunity to review the merits of the application which should not be denied him. Accordingly, the daughter’s application for a direction by the court that she has the unilateral authority to advance fees to her attorney and accountants is denied and in the alternative, if she be advised to pursue her request for a payment of fees, [984]*984she will be required to provide a competent affidavit of services which will permit a satisfactory review of such services by her coexecutor. If any fee he is agreeable to is not acceptable, the matter is to be submitted to the advisors for their review and determination. The court does not consider the son’s partial waiver of the testator’s directions to the advisors to act in cases of dispute (which he has limited to the fee application only) to be competent (see, Restatement [Second] of Trusts § 185). Should the daughter challenge the advisors’ directions in this regard, the court will take under advisement a review of the advisors’ discretion. However, the fixation of an interim fee has substantial practical difficulties because of the inability to evaluate the results achieved as well as the benefits, if any, to the estate until all proceedings are terminated (Matter of Harris [Guaranty Trust Co.], 277 App Div 1030; Matter of Wheeler, 25 Misc 3d 933, affd 14 AD2d 549). In both the Harris and Wheeler cases the court instead resorted to a payment on account as a means of some relief in unusual cases where the proceedings were of an extended nature and much work had been accomplished. The difficulties in fixing an interim fee here is particularly burdensome since the major effort of the daughter to date has been to commence a construction proceeding in which she has been unsuccessful in seeking to avoid limitations on her power provided in the will by her father. While she is appealing this court’s determination, any benefits to the estate to .be derived from such an appeal as distinguished from her own personal benefit is questionable.

In Matter of Fraser (165 App Div 441), the court permitted 1 of 3 executors to be reimbursed by the estate for a separate attorney hired by him in addition to the law firm already conducting estate matters. However, the court stated (at 443) "The multiplication of attorneys is of course to be deprecated, and the better course undoubtedly is that all of the executors shall be represented by the same attorneys. * * * Whether or not he shall be allowed the expense incurred in [hiring a separate attorney] must depend in each case upon his good faith, the reasonableness of his acts and the benefits accruing to the estate therefrom.” Accordingly, it is generally held that if services rendered by counsel separately employed were of benefit to the estate as a whole, his legal fees are usually justified as a charge against the estate (Conway v Parker,

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In re Brown
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Bluebook (online)
147 Misc. 2d 981, 559 N.Y.S.2d 99, 1990 N.Y. Misc. LEXIS 324, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-the-estate-of-rubin-nysurct-1990.