In re Stanley

146 B.R. 655, 1992 Bankr. LEXIS 1783, 70 A.F.T.R.2d (RIA) 5742, 1992 WL 320396
CourtDistrict Court, E.D. North Carolina
DecidedAugust 13, 1992
DocketBankruptcy No. 91-04028-8-ATS
StatusPublished

This text of 146 B.R. 655 (In re Stanley) is published on Counsel Stack Legal Research, covering District Court, E.D. North Carolina primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
In re Stanley, 146 B.R. 655, 1992 Bankr. LEXIS 1783, 70 A.F.T.R.2d (RIA) 5742, 1992 WL 320396 (E.D.N.C. 1992).

Opinion

ORDER

J. RICH LEONARD, Bankruptcy Judge.

This matter arises from the conflict between the attempt of a noble lady to keep [656]*656her anti-poverty agency afloat during its declining days and the stern dictate of the Internal Revenue Code that employers promptly pay over withheld taxes to the government. After hearing a full day of testimony in Wilmington on August 4, 1992, and reviewing the exhibits and pertinent authorities, decision is appropriate. FACTUAL FINDINGS

The debtor, 69 years old, was appointed the Executive Director of SENCland Community Action, Inc. (hereinafter SENCland) in 1985. She had worked for the agency in a variety of positions for the prior 18 years. Prior to her employment at SENCland, Ms. Stanley worked intermittently as a domestic employee and full-time as a seamstress at Boys’ Home at Lake Waccamaw. A high school graduate, she commendably returned to college in 1973, obtaining a B.S. degree from Shaw University in 1976. Immediately before her appointment to the top position, she was the administrative assistant to the former Executive Director.

As Executive Director, Ms. Stanley had authority for day-to-day operations; major program changes and personnel actions required the approval of the Board of Directors. Financial disbursements required the joint signatures of Ms. Stanley and the Chairman of the Board, Clemmon Jacobs.

SENCland provided a variety of programs for low-income residents of three counties in southeastern North Carolina, including Head Start, community centers for the elderly, transportation, weatherization of substandard housing, and job training. It was not a small enterprise; its annual budget at one point exceeded $2.2 million, and it had a payroll of 40 to 50 employees. Through a variety of grant programs, federal, state and local governments supplied virtually all of its operating funds.

Although Ms. Stanley’s management style was to attack a problem directly when it came to her attention, each of her project directors and department heads had considerable leeway in managing their own areas. The Chief Finance Officer of SENCland until her resignation on December 2, 1986 was Glenda Little, and Ms. Stanley relied on Ms. Little for overall management of SENCland’s financial affairs.

The financial operation of SENCland had difficulties during Ms. Stanley’s tenure. An audit performed on May 27, 1986 (for the year ending November 30,1985) did not express an opinion on the accuracy of the agency financial statements because the “Agency has not maintained adequate records of fixed assets, inventory of food commodities, travel advances or beginning balances.” A separate report to the Board of Directors on internal controls found lack of reconciliation of ledgers, poor cash management resulting in late payment of bills, and inadequate monitoring of grant requirements.

Ms. Stanley attempted to deal with the problems raised by the audit. An August 20, 1986 memo to Ms. Little follows up on action taken at a Board of Directors meeting on August 12, and directs that a reorganization of the department take place very soon. Ms. Stanley’s continued dissatisfaction with Ms. Little’s performance is reflected in her memo to the board chairman of October 7, 1986, stating her view that “a transition would be necessary in department personnel.” Implicit in this memo is the degree to which Ms. Stanley’s hands were tied, however, since she was told to “hold off” on any personnel changes. Ms. Stanley continued to address the situation. On October 10, 1986, she sent a handwritten memo to Ms. Little on the subject of “Agency Internal Controls” and directed her to develop an improvement plan by November 4,1986. This deteriorating relationship led to Ms. Little’s resignation of December 2, 1986.

Although the problems with the internal financial procedures during Ms. Stanley’s tenure were significant, the more serious and ultimately fatal problem was the lack of adequate cash flow. As federal money in the mid-eighties became less available and competition for funds more keen, SENCland could not muster sufficient resources to meet its significant ongoing expenses. To deal with this chronic cash shortage, Ms. Little kept completed and signed checks (which were prepared by a [657]*657contractor off-site based on vouchers submitted by SENCland) in her custody until she believed the bank balance was sufficient to cover them. Accordingly, bills were often paid much later than the date on the check would indicate. During the relevant time period, federal withholding taxes from employees’ salaries were routinely transmitted late to the Internal Revenue Service, leading to the assessment of penalties and interest.

The extent to which Ms. Stanley knew that Ms. Little held back signed checks was sharply disputed in the testimony. Ms. Little testified that she and Ms. Stanley met weekly, and Ms. Stanley gave directions as to which checks to send and which to hold back. A memo from Ms. Little to Ms. Stanley suggests that such a meeting took place on at least one occasion. On the other hand, Ms. Stanley asserted that she generally relied on Ms. Little to pay the bills in a timely fashion, and gave no specific instructions on a check-by-check basis. In the chaotic final days of the agency, it is likely the truth is somewhere in the middle: on occasion Ms. Little used her best judgment as to which bills to pay first, and at other times she received guidance from Ms. Stanley. On this testimony, the court cannot conclude that Ms. Stanley specifically directed Ms. Little to defer sending the tax checks that are the basis of this dispute.

What is clear is that by the fall of 1986, the agency was in desperate financial shape and Ms. Stanley knew it. Ms. Little reported in a September 22, 1986 memo to Ms. Stanley that the agency was continuing to expend funds from its administrative budget that were not available to it; at that point, the agency has already overspent its administrative budget by $77,000, with no identified source of replacement funds. In response to Ms. Stanley’s request for an improvement plan, Ms. Little replied that a “total improvement plan depends on the availability of funds. We cannot meet all operating expenses such as payroll, bills, travel, etc. unless funds are available.” At the time of Ms. Little’s resignation, Ms. Stanley, even if she did not know the specifics, knew or reasonably should have known that the agency was delinquent on many of its obligations.

Upon Ms. Little’s resignation, Margaret Kelly was named Acting Finance Director. Ms. Stanley directed Ms. Kelly to make an immediate assessment of the financial records of SENCland. Upon doing so, she found, in a locked cabinet, executed checks to vendors that had never been sent. In Ms. Little’s locked desk drawer, she found executed checks to the Internal Revenue Service for withheld payroll taxes that had not been transmitted. Ms. Kelly asked another employee to witness her discovery of the checks, and then notified Ms. Stanley. Ms. Stanley appeared shocked that the tax checks had not been spent, and locked them back in the drawer while she sought guidance from the Board of Directors and its attorney and the Internal Revenue Service. The checks were never forwarded, and subsequently disappeared.

On January 9,1987, Ms. Stanley responded to a request from the Internal Revenue Service for payment with a plea for an extension of time until February 15. On January 14, she sought guidance from counsel about the tax situation.

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Bluebook (online)
146 B.R. 655, 1992 Bankr. LEXIS 1783, 70 A.F.T.R.2d (RIA) 5742, 1992 WL 320396, Counsel Stack Legal Research, https://law.counselstack.com/opinion/in-re-stanley-nced-1992.