In re Estate of Weeks

2014 Ohio 3371

• Court: Ohio Court of Appeals
• Decided: July 28, 2014
• Docket: 2013CA00206
• Status: Published

Opinion

[Cite as In re Estate of Weeks, 2014-Ohio-3371.]

COURT OF APPEALS STARK COUNTY, OHIO FIFTH APPELLATE DISTRICT

JUDGES: ESTATE OF ESTHER C. WEEKS, Hon. William B. Hoffman, P.J. Hon. W. Scott Gwin, J. DECEASED Hon. John W. Wise, J.

Case No. 2013CA00206

OPINION

CHARACTER OF PROCEEDING: Appeal from the Stark County Court of Common Pleas, Probate Division, Case No. 218539

JUDGMENT: Dismissed

DATE OF JUDGMENT ENTRY: July 28, 2014

APPEARANCES:

For Appellants For Appellee

CRAIG T. CONLEY MICHAEL A. THOMPSON 604 Huntington Plaza Crescent Pointe Building 220 Market Avenue South 4774 Munson Street N.W., Suite 400 Canton, Ohio 44702 Canton, Ohio 44718 [Cite as In re Estate of Weeks, 2014-Ohio-3371.]

Hoffman, P.J.

{¶1} Appellants Larry R. Calder and Linden M. Calder appeal the October 10,

2013 Judgment Entry entered by the Stark County Court of Common Pleas, Probate

Division appointing Appellee Mary Stokes Administrator of the Estate of Esther C.

Weeks and issuing Letters of Authority.

STATEMENT OF PROCEDURAL HISTORY1

{¶2} On July 10, 2013, Appellee Mary Stokes filed an Application for Authority

to Administer the Estate of Esther C. Weeks, deceased, in the Stark County Court of

Common Pleas, Probate Division. Appellant simultaneously filed a form entitled

Surviving Spouse, Children, Next of Kin, Legatees and Devisees, which named three

individuals as vested beneficiaries in decedent's will. Appellants comprise two of the

named beneficiaries.

{¶3} The trial court scheduled a hearing on the appointment of fiduciary for July

25, 2013. Notice of the hearing was mailed via Certified Mail to Appellants on July 11,

2013. The Certified Mail was returned unclaimed. On August 16, 2013, Appellee filed a

Request for Ordinary Mail Service, pursuant to Civil Rule 4.6. The record includes a

Notice and Citation of Hearing on Appointment of Fiduciary set for September 3, 2013,

listing Appellants' addresses identical to that listed on the previous certified mail

notices.2 On August 19, 2013, the clerk's docket reflects filing of Entry Setting Hearing

and Ordering Notice Appoint of Fiduciary for September 3, 2013 at 8:45 a.m.

1 A rendition of underlying facts is unnecessary for the resolution of this appeal. 2 The change of the hearing date was necessitated by reason of the failure of service via certified mail. Stark County, Case No. 2013CA00206 3

Noticeably absent is any entry by the clerk of the fact of mailing of the notice on the

docket.

{¶4} On September 3, 2013, Appellants filed objections to the appointment of

fiduciary.3

{¶5} On September 3, 2013, Appellee filed a motion to dispense with bond.

Via Judgment Entry of September 5, 2013, the trial court denied the motion to waive

bond, and ordered bond set at $100,000.

{¶6} Via Entry of October 10, 2013, the trial court appointed Mary Stokes

Administrator of the Estate of Esther C. Weeks and issued Letters of Authority. The trial

judge's signature on the October 10, 2013 Entry is stamped and the stamped signature

was then initialed by a deputy clerk.

{¶7} This appeal follows, assigning as error:

{¶8} "I. THE TRIAL COURT ERRED IN ITS AUGUST 19, 2013 ISSUANCE OF

THE NOTICE AND CITATION OF HEARING ON APPOINTMENT OF FIDUCIARY,

WHICH NOTICE AND CITATION IS NOW ON APPEAL TO THIS COURT.

{¶9} "II. THE TRIAL COURT ERRED IN ITS OCTOBER 10, 2013 ISSUANCE

OF THE ENTRY APPOINTMENT FIDUCIARY; LETTERS OF AUTHORITY, WHICH

ENTRY IS NOW ON APPEAL TO THIS COURT."

I. and II.

{¶10} We proceed in addressing the first and second assignments of error

together as the assignments of error raise common and interrelated issues.

3 The time stamp in the record does not indicate at what time Appellants filed their objections. Accordingly, we cannot determine from the record whether the objections were filed before or after the scheduled hearing. Stark County, Case No. 2013CA00206 4

{¶11} Appellants argue the trial court erred in issuing the notice of hearing on

the appointment of fiduciary, and also in issuing the entry appointing the fiduciary

herein.

{¶12} Appellants maintain notice of the hearing on the appointment of fiduciary

was not properly served on Appellants. We agree.

{¶13} The trial court docket indicates notice of the hearing was sent via Certified

Mail on July 11, 2013. The docket then indicates failure of service on August 6, 2013.

On August 6, 2013, Appellee requested service via Ordinary Mail pursuant to Ohio Civil

Rule 4.6(D) which reads,

{¶14} "(D) United States certified or express mail service unclaimed

{¶15} "If a United States certified or express mail envelope attempting service

within or outside the state is returned with an endorsement stating that the envelope

was unclaimed, the clerk shall forthwith notify the attorney of record or, if there is no

attorney of record, the party at whose instance process was issued and enter the fact

and method of notification on the appearance docket. If the attorney, or serving party,

after notification by the clerk, files with the clerk a written request for ordinary mail

service, the clerk shall send by United States ordinary mail a copy of the summons and

complaint or other document to be served to the defendant at the address set forth in

the caption, or at the address set forth in written instructions furnished to the clerk. The

mailing shall be evidenced by a certificate of mailing which shall be completed and filed

by the clerk. Answer day shall be twenty-eight days after the date of mailing as

evidenced by the certificate of mailing. The clerk shall endorse this answer date upon

the summons which is sent by ordinary mail. Service shall be deemed complete when Stark County, Case No. 2013CA00206 5

the fact of mailing is entered of record, provided that the ordinary mail envelope is not

returned by the postal authorities with an endorsement showing failure of delivery. If the

ordinary mail envelope is returned undelivered, the clerk shall forthwith notify the

attorney, or serving party." (Emphasis added.)

{¶16} While the record reflects the filing of an Entry including a notice of hearing

was sent to Appellants at their respective addresses on August 19, 2013, the clerk did

not enter the fact of mailing on the docket. Accordingly, we find Appellants were not

properly served via ordinary mail with notice of the hearing on appointment of fiduciary.

{¶17} Appellants' September 3, 2013 Notice of Objection states, in pertinent

part,

{¶18} "At the outset, contrary to Applicant's representation to this Court that 'The

estimated value of the estate' is $50,000.00, to the knowledge of Objectors, there are no

probatable assets; and the subject July 10, 2013 Application is otherwise incomplete.

{¶19} "It is therefore clear Applicant, who otherwise has no interest in the instant

Estate, 'is not suitable or competent' to be appointed."

{¶20} On October 10, 2013, the trial court issued an entry appointing Mary

Stokes as the Administrator of the Estate of Esther Weeks, and issuing Letters of

Authority. The entry was not signed by the trial court judge, but was rubber stamped,

and initialed by a deputy clerk.

{¶21} This Court addressed the issue raised herein in Flores v. Porter, 2007-

Ohio-481, Stark County, Case No. 2013CA00206 6

{¶22} "In the case sub judice, the March 30, 2006, judgment entry was not

signed by the trial judge, but rather, was rubber-stamped with the trial judge's signature.

However, a rubber-stamp signature is not sufficient to comply with Civ. R. 58(A).

{¶23} "The issue of a rubber-stamp signature was addressed by the Eighth

District Court of Appeals in the case of In re Mitchell (1994), 93 Ohio App.3d 153, 637

N.E.2d 989: 'This court will not accept a rubber stamp in lieu of a judge's signature.

Civ.R. 58(A) clearly mandates that once a decision has been announced, the court shall

cause the judgment to be prepared and sign the judgment. As the judgment entry was

not signed by the trial court, it is not a final appealable order, and is invalid for appellate

purposes.' Id. at 154.

{¶24} "The Mitchell court based its decision in part on the Twelfth District Court

of Appeals case of Brackmann Communications, Inc. v. Ritter (1987), 38 Ohio App.3d

107, 526 N.E .2d 823, in which the court found that a judgment entry that was not

signed by the trial judge was not a final appealable order. The Brackmann court stated:

{¶25} "'... simply because the amount in controversy is not large does not justify

abandoning basic procedural formalities. Whether it be a county or common pleas court,

a basic tenet of Ohio jurisprudence remains that a court speaks only through its journal

... Whether it be a county court or a common pleas court, the Ohio Rules of Civil

Procedure, including Civ.R. 58, must be followed and obeyed where they are

applicable.' Id. at 109. The Brackmann court thus held: 'In all civil cases appealed to this

court, therefore, a formal final journal entry or order must be prepared which contains

the following: 1. the case caption and number; 2. a designation as a decision or

judgment entry or both; 3. a clear pronouncement of the court's judgment and its Stark County, Case No. 2013CA00206 7

rationale if the entry is combined with a decision or opinion; 4. the judge's signature; 5. a

time stamp indicating the filing of the judgment with the clerk for journalization; and, 6.

where applicable, a Civ.R. 54(B) determination and Civ.R. 54(B) language.”

(Underlining added.) Id. at 109.

{¶26} "In re Mitchell was followed by the court in the case of In the Matter of

Carolyn Wheaton (Dec. 5, 1996), Cuyahoga App. No. 68568, 1996 WL 695664, in

which the court dismissed the appeal for lack of a final, appealable order because the

trial judge's signature was rubber-stamped on the journal entry. Id. at *1.

{¶27} "We find the reasoning of the Eighth and Twelfth District Courts of Appeal

persuasive. The judgment entry from which the appeal herein is taken does not bear the

signature of the trial judge. Rather, the trial judge's signature was rubber-stamped on

the judgment entry. It therefore does not comply with Rule 58, and is thus not a final

appealable order."

{¶28} Ohio Civil Rule 58(A) reads,

{¶29} "(A) Preparation; entry; effect; approval

{¶30} "(1) Subject to the provisions of Rule 54(B), upon a general verdict of a

jury, upon a decision announced, or upon the determination of a periodic payment plan,

the court shall promptly cause the judgment to be prepared and, the court having signed

it, the clerk shall thereupon enter it upon the journal. A judgment is effective only when

entered by the clerk upon the journal." (Emphasis added.)

{¶31} Although the appointment of fiduciary and issuance of Letters of Authority

are usually routine administerial acts, we find where, as here, objections to the

application for authority to administer the estate are filed and a hearing is held thereon, Stark County, Case No. 2013CA00206 8

the subsequent appointment of the fiduciary and issuance of Letters of Authority

constitutes a judicial determination requiring a judge's signature.4

{¶32} We find the trial court's October 10, 2013 Entry Appointing Fiduciary and

issuing Letters of Authority as filed is invalid; therefore not a final appealable order.5

{¶33} Accordingly, the within appeal is hereby dismissed for want of jurisdiciton.

By: Hoffman, P.J.

Gwin, J. and

Wise, J. concur

4 The trial court's later signature in the Judgment Entry requiring bond does not eliminate the need for a signature on the Judgment Entry appointing the fiduciary and issuing the Letters of Authority. However, we find the trial court's stamped signature of the notice of hearing does not render the notice invalid. 5 Based on the above, we find it premature to rule on the merits of Appellants' underlying objections.