In re Adam

113 A.D. 534, 99 N.Y.S. 273, 1906 N.Y. App. Div. LEXIS 1478

Opinion

Nash, J.:

By-sections 180 and 181 of the charter of the city of Buffalo (Laws of 1891, chap. 105, as amd. by Laws of 1894, chap. 35) it is: pro vided that all- police matters of the city shall be under the charge of a department of police, consisting of a hoard of police, a police force and such clerks and employees as are authorized hy title 7 of said charter to be appointed.

-By section 181 (as amd. supra) it is further provided that: “ The board of police shall consist of the mayor, ex officio, who shall he the president of the board and preside at' its meetings when present, and two commissioners of police, who shall be appointed as hereinafter provided. But nothing in this title* contained shall be deemed or construed as making -it obligatory upon the mayor to attend the meetings of said board of police, except when requested in writing by the commissioners of police, or either of them.”

Section 182 (as amd. by Laws of 1894, chap. 35) provides that the. baayor shall appoint two commissioners of police.

By • section 184† it is provided that if any such commissioner shall neglect his official duties "or he guilty of malfeasance or misconduct in office,, lie shall be removed by the Supreme Court at General Term, now the Appellate Division.

Section 187 (as amd. by Laws of 1893, chap. 437, and subsequent amendments, the last beitig Laws of 1904, chap. 395) makes it the, duty of the board to appoint a superintendent of police and subordinate police officers.

. By section 192,‡ all members of the police force shall hold office during good behavior and shall be liable to removal by the board of . police after written charges shall have béen preferred against them,, and the same shall have been publicly heard and examined by the. board of police after notice to them. - . ■

A police pension fund is created by section 211 of the charter (as amd. by Laws of 1895,. chap. 137 and subsequent amendments), of which the members of the hoard of police (being the mayor and two commissioners) and the city treasurer are constituted the trustees, with power to grant pensions, to he paid from the fund by the treasurer upon.the order or warrant of the"board of trustees.

Among the provisions for -raising this fund áre the following:. Section 209. By this section the superintendent of police for an annual fee, is authorized to issué permits to private individuals to carry pistols. “ The superintendent shall keep a register upon which shall be entered the name, residence and occupation of every person to whom he shall issue such permit, the date of issue or renewal, and the fee received for the same; and all the fees so received by him shall be deposited monthly in the city treasury to the credit and for the use of the police pension fund hereinafter mentioned.”

Section 210.* This section provides that the superintendent shall, either personally or through the captains of the respective precincts, subject to such reasonable regulations as the board may, from time to time adopt, issue licenses permitting, for an annual fee, dogs to run at large. “ The superintendent shall keep a record of the licenses issued, and shall deposit all fees received therefor with the treasurer of the city, who shall'credit the same to the police pension fund. All fines collected under the provisions of this section shall be deposited to the credit of said, fund.”

Section 211 (as amd. by Laws of 1895, chap. 137) provides that all fees'received and fines imposed under the two preceding sections shall be paid monthly by the board of police and deposited with, the treasurer of thex city, and by him invested or deposited, when from time to time directed by the board.

January 1, 1894, there was in the police pension fund $98,208.10. From January 1, 1894, to December 30, 1905, there was received to the credit of the fund $424,709.55. During the same time the, disbursements amounted to $357,898.21, and at the close of business December 30, 1905, there was a balance in the fund of $165,019.44.

Section 214 of the charter provides that“ The board (the mayor and two police commissioners) shall, in each year, make an estimate of the sums of money necessary for the administration of the affairs of the department of police * * * ' and also for any deficiency which, in the judgment of said board, may arise in the police pension fund in meeting the charges payable out of said fund as hereinbefore provided.”

Said Doherty was duly appointed one of the commissioners of police of the city on July 1,1903, to fill out an unexpired term, and was reappointed on March 1, 1905, for the full term of'six years, and duly qualified and entered upon the discharge of his duties, and at all-times since has been one of the police commissioners.

For twelve years prior to March 1, 1906, Charles A. Rupp was a- - police commissioner of the city, on which last-mentioned, date his - term of office expired and his successor duly qualified and entered upon the discharge of his duties.

From January 1,,1902, to January 1, 1906, Erastus, C. Knight ■ was 'mayor of the city of Buffalo, and as such was ex officio a member , of the police board during said period., ■ _ '

On March 5, 1894, William S. Bull was duly appointed superintendent of' police, and continued to act as such untif -tlie 24th day of January, 1906, when he was allowed and permitted to resign his " office. '

From March 1, 1894, to June 1, 1897, there had been collected for dog licenses by the superintendent of police and deposited with - the city treasurer to tlie credit of the police pension fu;iid, $21,172.13.. From June 1, 1897, to July 1, 1903, the date upon which Mr. Doherty took office, out of the moneys received by the superintendent of police on account of dog licenses, there had been retained by him the sum of $7,544.68, which was not deposited with the, city treasurer. From July 1,19Ó.3, to and pncluding September 1, 1905, there was retained by the superintendent the sum of $4,539.43, ■ received by him for the sale of dog licenses. Thus on the 1st day of September, 1905, the superintendent was short in the dog license fund account $12,084.11; and of the pistol permit moneys received s by the superintendent he failed and neglected to pay over the sum of $200 coming into his hands.

On December 5, 1905, the city treasurer, ,in a communication addressed to Mr. Doherty, secretary of the board of trustees of the ■ police pension fund, called attention to the condition of the police pension fund, indicating that there was a shortage in the accounts of the superintendent of police. At a meeting of the trustees of the fund on the following day, Mr. Doherty expressed his surprise, and said they would have the matter looked up at once. Superintendent Bull was called into the meeting by Mr. Rupp, and upon being interrogated by Mayor Knight admitted that there had been no. “ moneys received for dog licenses and pistol permits^ deposited from April 30, 1904, to December, 1905, but that he had the funds in the safe, and they would be deposited as soon as possible, stating that he had been more or less derelict in his duty in not depositing these moneys, but that they were getting smaller and smaller every year, and that he did not think they amounted to a great deal. On December eleventh he deposited $1,957 p on the thirteenth, $1,971.42, and on the twenty-sixth, _$285.42.

Before the last of December, 1905, áñ expert accountant appointed by Mayor Knight investigated this police fund from the beginning of Superintendent Bull’s term down to the close of the year 1905, the result of which showed that there still remained in the hands of the superintendent $9,062.40, which had accumulated during that period from these license fees, and which had not been turned over to the city treasurer. This amount was raised on the night of December twenty-ninth, or the early morning of December thirtieth, by means óf a note executed that night, upon which were the names of Commissioner Doherty, Horace A. Hoble, the bondsman of the superintendent, and^a friend, Victor K. Blendon. This note was discounted on the morning, of the thirtieth, and the amount of the shortage immediately deposited with the treasurer to the credit of the police fund. On the twenty-sixth of December the superintendent told Commissioner Doherty that the two payments of about $1,900 each he -made to the city treasurer on the eleventh, and one on the thirteenth, did not balance the account; but that the expert on the books claimed there was a deficiency of about $5,000 in addition, which the 'superintendent said to Doherty he disputed, claiming that he was not able to find some of his receipts from the city treasurer. On the twenty-eighth the superintendent told Commissioner Doherty that he had raised the money to clear this balance, and that it would be deposited with the city treasurer on the twenty-ninth of December, but on the night of the twenty-ninth of December Commissioner Doherty learned that the money had not been raised; that' the amount was $9,000 and upwards, and he and the others, as above stated, assisted that night in raising that amount by means of the above-described note. January 3, 1906, Superintendent Bull was interrogated by the mayor, as to this fund, and then asserted to the mayor that these moneys had all the while been in his own safe at police headquar ters. The fact of liis so asserting before the mayor was published' in the Sunday_ morning papers' of: January seventh and read by Colnmissioner Doherty. On January eighth the police board held a .meeting, and the superintendent - asked, to be suspended during charges. Commissioner Doherty prepared and, verified charges against Superintendent Bull January 'twelfth, on which date lie knew that he had been deceived- by Superintendent Bull on the twenty-sixth of. December, and again on the twent.y-eighth of December,, and that the superintendent had falsified to the mayor on January third.

It. is claimed that, the charges which Doherty ^preferred against Bull on the twelfth of January should have been for something more than mere neglect of duty in failing to turn over these license fees to the city treasurer, and that' Doherty is gliilty of misconduct in not having prepared charges of a' different character upon the request and under the advice of ‘the corporation counsel." Doherty in his answer admits that lie refused to change the charges. The superintendent pleaded guilty to "neglect of duty,, and not guilty to the specifications, and was_ permitted -to resign by Commissioner Doherty and Commissioner Hupp,- the mayor refusing to participate. , - .

In regard to this, claim the learned referee réjiorts as follows: “ While it is true that the charges against the superintendent might 'have been more severe, and while -the fact of his false statements to-Commissioner Doherty and Mayor Adam necessarily led to the inference that .the failure of the superintendent to. promptly turn over -these sums monthly to the city treasurer was due to something more than mere forgetfulness on his part, yet in view of the outcome of those charges it seems clear to me that tio misconduct can now be charged^ against Commissioner Doherty for not having preferred more severe charges.

“ Tire, fourth charge in this matter is in mere effect that Commissioner Doherty neglected his official duties and was guilty of misconduct and malfeasari'ce in office in that he assisted, to raise the said sum of nine thousand dollars on-the 29-th of December, 1.905,- and in tbat-he did not in framing charges against Superintendent Bull charge him with something more serious than neglect of duty for. failure to deposit these pension funds with thé city treasurer. I am of tile opinion that the proofs under this charge do not warrant the removal of Doherty'from his office as police commissioner and that charge four is not sustained.”'

The referee finds that Commissioner Doherty was not guilty of the alleged misconduct in drawing the draft upon the fund in favor of the Erie County Society for the Prevention of Cruelty to Animals, and that charge 3 is not sustained.

‘ The remaining • charges, 1 and 2, briéfly summarized, are as follows:

Charge Ho. 1. In this charge Commissioner Doherty is charged with neglect of duty and misconduct in office, in that as a member of the board of police Ire failed and neglected to pay over or cause to be paid over certain sums of money aggregating $4,739.43, received by the superintendent of police for dog licenses and pistol permits between the 7th day of July, 1903, and the 1st day of September, 1905, as was his duty.

Charge Ho. 2. In the second charge Commissioner Doherty is charged with neglect of duty and. misconduct in office as a police commissioner and as trustee of the police pension fund, in that he neglected and failed to make an examination of the records and accounts of the superintendent of police and the books and accounts of the treasurer of the city, to learn and ascertain if all moneys which properly should be deposited to the credit of, the police pension fund were so deposited, and failed to" learn and ascertain that the sum of $12,284.11 which had been collected by the superintendent of police upon the sale of dog tags and the issuing of pistol permits was wrongfully withheld by said superintendent and was not~ deposited to the credit of the police pension fund, and failed and neglected to cause the same to be paid to the credit of the said fund, as the same should have been in accordance with -the provisions of the charter and ordinances.

The facts set forth in charges 1 and 2, that, as a member of the board of police, Commissioner Doherty did not pay, over or cause to be paid over the sum mentioned so received by the superintendent, and that he neglected and failed to make an examination of the records and the accounts of the superintendent, and the books and accounts of the treasurer, to learn and ascertain the shortage in the accounts of Superintendent Bull,, and failed and neglected to cause the same to be paid to the credit of the police pension" fund, are Undisputed. '

The only difference, as suggested by counsel for the applicant, between the two. charges first and second is" that in the first Mr. Doherty js'charged with failure to turn over the' moneys received ' during his term of office to the city treasurer, as provided by section 211 of the charter (as amd. supra), while in the second he is ■ charged with -neglect of duty, in' not examining the , books and ’ accounts of the superintendent and treasurer, to learn and ascertain .if- all moneys which properly belonged to and should be credited to , the police pension, fund were so deposited and credited, not only dur-' ing his term of office, but during the entire term of Superintendent Bull.

Section 211 (as amd. supra) provides that the moneys received belonging to the police pension fund, .which includes all rewards' or gifts to any member of the police force not allowed to be retained, moneys arising from the sale of unclaimed goods; "finésimposed upon the members of the police force, and all fees received under, the"two preceding sections, being fees for pistol permits'and dog- licenses,, shall be paid monthly by-the board and deposited with the treasurer" of the city. - ...

It would be impracticable for. the board (the mayor and police commissioners) to personally receive and deposit these moneys, and ■ in view of the provisions of the two preceding sections this provision of section 211 (as amd. supra) is to' be regarded as making ■ tlie' police board responsible only for the. general supervision of the payment of these moneys to and the deposit of the same with the city treasurer. Sections 209 and.210 (as amd. supra) expressly pi’Or vide that the"superintendent of police, shall receive and deposit the fees for pistol permits and dog licenses with the treasurer of the city,

The remaining question .to be considered is whether the failure of the respondent personally to examine the records and accounts of the superintendent of police and the books and. accounts of the city .treasurer, to learn and ascertain if all the moneys which properly should have been deposited to the credit of the police pension fund were so deposited, is such neglect of his" official duties as require.the removal of Commissioner Doherty from office.

While we do not agree with the learned referee in Ms recoin-. mendation that the application of the mayor for removal should be granted, we have been greatly aided in our consideration of the case by his able and exhaustive report.

The referee very properly certifies that Commissioner Doherty is free from any intent to do wrong. The information that the fees for dog licenses and pistol permits had riot been deposited with the city treasurer came to him as a surprise.

It is urged that the statements of City Treasurer Shepard furnished Mr. Doherty with information that no money for these fees had been deposited during the period covered by_tlie first two years of his term.

The testimony of the city treasurer, who- had the hooks before' him and made the reports, is significant, not only as to the fact of Commissioner Doherty’s lack of information, but also as to his ability to acquire it from the city treasurers reports. Mr. Shepard testified that he attended a meeting of the board of trustees of the police pension fund in December, 1905, the next day after addressing a letter to Mr. Doherty, as secretary of the board, calling attention to the fact that the fund had not received anything from licenses or permits since April 30, 1904, to December, 1905. His testimony .follows: “ The next day I went to Police Headquarters to attend a meeting of the Police Pension Fund. One of the commissioners, I think Mr. Doherty, had a letter in his hand, and I said, ‘Why, I wrote you yesterday;’ he said, ‘Yes, we are just reading it.’ My recollection is that'he said, ‘ This is a surprise to us. We will have the matter looked up at once,’ Q. Mr. Shepard, that was a surprise, you say, to them. When did you find for the first time that nothing had been paid into the fund since April 30th, 1004, from those sources? A. I don’t recall having my attention directed to that specific thing until this date!”

It appears that at the instance of the mayor examinations of the police pension fund were made from time to time by expert accountants and reported to the common council, and that each of these reports showed an examination of the police pension fund in detail, and found to be correct and intact. During Mr. Doherty’s term such examinations were made in November, 1903, February and November, 1904, and April and December, 1905.

It was not until the last of December, 1905,; when the expert accountants appointed 'by Mayor Knight investigated, this fund from the beginning of the term of Superintendent Bull that the actual condition of the police pension fund showing the shortage in his accounts was discovered. ■ ■ • .

In his communication of. April 19, 1905, to the board of trustees of the police pension fund the city treasurer states; I beg to call your attention to the-report of Joseph 0. Adams, expert examiner, dated April fifteenth, submitted to the board of aldermen by his honor the mayor under date of'April seventeenth, and covering transactions in the city treasurer’s office from October 11, 1904, to March 20, 1905. This statés that all entries of receipts and disbursements were checked and found correct. .The.condition of the. ■ police pension fund at the commencement of business on March 20, .1895, was as follows : Balance, $151,533.37; appended to which are the items, of the account making up the amount. . .

While this communication did not state that the expert accountant had verified the several sources from which the account of the pension fund was made up, it was fair to assume that it had been done. ■

It is claimed by counsel for the respondent that the reports of' the expert examiners of the police pension fund made from timé to time at the instance of the- mayor, presumably were correct and truly stated the -condition of the fund,-and. that the police board . had the right to rely upon them; that the board, as stated, by Mr. ¡Rupp in his testimony giving his belief, believed that the experts had gone over the entire pension fund; as he-said, “ I naturally should think that that is what an expert examiner was for.” We think this contention of respondent’s counsel is correct. . There are no provisions of the charter defining the duties of the members of the police boar! as trustees in the matter of' the preservation of the police pension fund. It is, not among the duties enjoined upon the! police commissioners enumerated in the charter. They aré made ex officio trustees, of ¿lie fund, and act in all matters.relating thereto as a. board. They were not required to make individual examinations of the accounts, either of the superintendent of police or the city, treasurer. It could not be said that if expert accountants were employed by the police board and the accounts of the fund were on such examinations found to be intact, that they had noti performed, their whole duty. The same, we think, must be said of the examinations made by the expert accountants at the instance of the mayor. The examinations were made as much for the information of the officials of the city haying to do with the fund, as for the common council. Commissioner Doherty could not, under the circumstances, be regarded derelict in duty, unless the shortage in the deposit of the fees collected by Superintendent Bull actually came to his knowledge, which, clearly, upon the evidence it must be regarded that it did not. '

The case, we think, might be disposed of upon this ground, but ■ we think it may be also upon the further ground that the failure of Commissioner Doherty to personally examine the accounts of the dog licenses rand pistol permits, is not such neglect of his official duties as reqúires his removal from office. •- . ,

We are referred to the rules of law governing trustees generally in the. preservation of funds intrusted to them, which .require personal supervision and the exercise of such care and prudence in the management of the trust estate as men of common prudence ordinarily exercise in their own affairs. This, -we think, is not ■ the rule applicable to an examination into the official conduct of the respondent in respect to the preservation of this fund. The true rule to be applied in determining whether there has been such a violation of official duty by Commissioner Doherty as requires removal, from office is found in the case of People ex rel. Munday v. Fire Commissioners (72 N. Y. 445), in which the removal of a clerk in the ' tire department for cause was authorized. It was held that the provision necessarily implies that “ cause ” must be some dereliction or general neglect of duty, or some delinquency affecting the general ■ character of the one sought to be removed, and his fitness for the office. In People ex rel. Jones v. Diehl (53 App. Div. 645) the language of the Mwnday case is quoted witli unanimous approval by this court.

In determining whether the respondent was intentionally remiss in the performance of his duties as á member of the board of trustees of the police pension fund, the circumstances under which he took office maybe considered, as.also the reliance he would naturally place in his colleagues.

Mr. Doherty had never before held public office. ' Mr. Rupp had been a police commissioner since 1894. 'Mr. Knight had been the comptroller of the city for six years, Comptroller of the State of Mew York and mayor of the city. Superintendent' Bull had been at the head of the police force since 1894. ; He had the entire! confidence not only of Mayor Knight and Commissioner Rupp, but of the whole-community. Mr. Shepard, the city treasurer, and Mr. 'Boeckel before him, both pension fund trustees, were men of integrity, careful and painstaking- in the performance of their official duties. In the performance of his duties Mr. Doherty would-naturally rely upon his'Colleagues of many years’ experience as public officials. He knew that -the superintendent had been collecting and depositing these moneys and had the right to expect that the city treasurer would notify him and the other trustees of any failure of the superintendent to deposit the moneys- to the ■ credit of the pension fund. ■

Mr. Doherty is,nbt shown to have been-guilty of any'general neglect .of his official duties,, or of any wrongdoing — nothing which in any manner indicates that he is an inefficient-or generally negligent, police commissioner, or that lie has not the capatiity or fitness to properly perform the duties of that office.

We think flia-t his removal from office for an unintentional neglect of one of his many duties cannot be regarded as within the - letter or spirit of the statute.

Motion to Confirm the rep'ort of the referee denied and proceedings . dismissed. ■ ' -

, The applicant should be required to pay the referee’s fees .and .stenographer’s bill as adjusted by this court.

All concurred.

Motion to confirm report of referee denied' and proceedings dismissed, withont-costs- to either party, except that the applicant shall . pay the fees of the referee and stenographer as adjusted by this-court. ■ v

Footnotes

*

Charter, tit. 7.— [Rep.

†

This section has been amended hy chapter 35 of the ¡Laws of 1894, and chapter 587 of the Laws of 1899.— [Rep.

‡

Amd. by Laws of 1894, chap. 35.—[Rep.

*

Amd. by Laws of 1895, chap. 805.—[Rep.