Idowu v. Nesbitt

2014 COA 97, 338 P.3d 1078, 2014 WL 3747634, 2014 Colo. App. LEXIS 1257
CourtCourt of Civil Appeals of Oklahoma
DecidedJuly 31, 2014
DocketCourt of Appeals No. 13CA0801
StatusPublished
Cited by2 cases

This text of 2014 COA 97 (Idowu v. Nesbitt) is published on Counsel Stack Legal Research, covering Court of Civil Appeals of Oklahoma primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Idowu v. Nesbitt, 2014 COA 97, 338 P.3d 1078, 2014 WL 3747634, 2014 Colo. App. LEXIS 1257 (Okla. Ct. App. 2014).

Opinion

Opinion by

JUDGE DAILEY

1 In this dispute over the right to overtime compensation, plaintiffs, Anthonia Ido-wu, Anne Steele, and Mary Whitfield, appeal the district court's judgment upholding the decision of defendant, Kathy Nesbitt, in her official capacity as Executive Director of the Colorado Department of Personnel and Administration (the Director).

12 This case presents an issue of first impression in Colorado: Can a state agency retroactively cancel previously approved and [1080]*1080taken leave time to avoid having to pay "essential employees" overtime compensation pursuant to section 24-50-104.5(1), C.R.S. 20137

3 Because we conclude that a state agency may not retroactively cancel previously approved and taken leave time of essential state employees, we reverse, in part, the district court's judgment and remand for further proceedings.

I. Background

14 Idowu and Whitfield are employed as Health Care Tech IIIs at the Colorado State Veterans Nursing Home at Fitzsimons (Fitz-simons), a facility operated by the Colorado Department of Human Services (DHS) and providing skilled nursing, long-term care, and short-term rehabilitation services to veterans. Steele is also employed at Fitzsi-mons, but as a Nurse IIL.

T5 Fitzsimons operates 24 hours a day, 7 days a week, for a 168-hour workweek.

T6 Idowu, Whitfield, and Steele are designated as "essential" state employees providing support services for the personal care, feeding, safety, sanitation, and security of the residents at Fitzsimons. 104.5(1) provides that authorized paid leave time counts as work time for purposes of providing overtime compensation to "essential" state employees: Section

Holidays and periods of authorized paid leave falling within a regularly scheduled workweek shall be counted as work time in determining overtime for employees performing essential law enforcement, highway maintenance, and other support services directly necessary for the health, safety, and welfare of patients, residents, and inmates of state institutions or state facilities.

T7 Idowu, Whitfield, and Steele each received approval from their supervisors to take paid leave time which, when combined with their work time, totaled more than forty hours in the workweek:

e Idowu took eight hours of approved paid sick leave and worked for 39.5 hours, resulting in 47.5 total hours for one workweek;
e Whitfield took eight hours of approved paid sick leave and eight hours of paid education leave and worked for 25.75 hours, resulting in 41.75 total hours for one workweek; and
e Steele took eight hours of approved paid sick leave and worked for 88.75 hours, resulting in a total of 41.75 hours for one workweek.

18 Following the end of the relevant pay period, DHS, acting pursuant to a state personnel regulation allowing agencies to "deny, delay, or cancel leave" to reduce overtime liability, Dep't of Pers. Reg. 8-84, 4 Colo. Code Regs. 801-1 (2012), adjusted the employees' timesheets to reflect, in each instance, only forty hours of work for the week. It did so by subtracting 7.5 hours of authorized paid sick leave from Idowu's timesheet and 1.75 hours of authorized paid sick leave from each of Whitfield's and Steele's time-sheets.1

19 Each employee grieved the alterations to her timesheet and requested to be paid at an overtime rate for "work time" that exceeded forty hours, arguing that, by canceling their authorized sick leave after they had taken it, Fitzsimons had violated section 24-50-104.5(1). The administrator of Fitzsi-mons denied Idowu's and Whitfield's grievances on the merits and Steele's grievance on the ground that it was untimely.

{10 The three employees petitioned the State Personnel Board (the Board) for further review of their grievances. Ultimately, the grievances were reviewed by the Director, who is charged, among other things, with "provid[ing]l necessary directives and oversight for the management of the state personnel system." $ 24-50-101(8)(c), C.R.S. 2013. The Director upheld the denials of the three employees' grievances on the previously identified grounds.

[1081]*1081T 11 With respect to the merits of Idown's and Whitfield's claims, the Director determined that ©

e she was authorized to "promulgate[] rules that provided necessary criteria and processes to administer the statute and applicable federal laws" based on her understanding of another provision in section 24-50104.5(1);
*e pursuant to that authority, she promulgated Regulation 3-84;
e Regulation 3-84 permits agencies to cancel an essential employee's leave that has already been authorized; and,
® such a cancellation is proper, even after the end of the pay period in which the leave was taken, because "it is common for an appointing authority to make revisions to an employee's timesheet after the pay period or workweek has ended."

112 Pursuant to section 24-4-106(4), C.R.S8.20183, the three employees sought judicial review by the district court, which upheld the Director's decision. With respect to the merits of Idowu's and Whitfield's claims, however, the court used somewhat different reasoning. According to the court:

® under section 24-50-104.5(1), paid leave counts toward the calculation of overtime hours if it is "authorized";
e the word "authorized" provides "employers the discretion of whether to grant leave for an employee when to do so would result in having to pay the employee time-and-a-half for hours that were not actually worked";
e the discretion under the statute to "authorize" leave time includes the discretion to withdraw, or "cancel," authorization of leave time after the end of the workweek;
® "[clonstruing the statute in this way does not render it meaningless. State agencies are mandated to count holidays toward calculation of overtime, and they have the discretion to authorize leave that would likewise count toward this total. The statute, however, does not compel the appointing authority to do so."; and,
® the employees' contrary reading of the statute leads to an absurd result: An employee "could receive a grant of forty hours of leave for a given week and then work forty hours anyway."

II. Steele's Grievance

(13 Initially, we address and reject Steele's contention that her grievance should not have been denied on the ground that it was untimely asserted.

14 The state personnel director has promulgated procedures for the review of employee grievances. Under these regulations, a state employee has ten days to file a grievance from the point that the employee knows or reasonably should have known of the challenged agency action. Dep't of Pers. Reg. 8-8(A)(2), 4 Colo.Code Regs. 8011 (2012). If an employee is dissatisfied with the agency's resolution of the grievance, the employee may file a petition for hearing by the Board within ten days of receipt of the agency's final decision. Id. at 8-8(B).

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Cite This Page — Counsel Stack

Bluebook (online)
2014 COA 97, 338 P.3d 1078, 2014 WL 3747634, 2014 Colo. App. LEXIS 1257, Counsel Stack Legal Research, https://law.counselstack.com/opinion/idowu-v-nesbitt-oklacivapp-2014.