Housing Authority v. Gibson

598 So. 2d 545, 1992 WL 81975
Louisiana Court of Appeal·Decided April 10, 1992·No. CA 91 0406, CA 91 0407·Published·Cited by 2 cases

Opinion

598 So.2d 545 (1992)

HOUSING AUTHORITY OF the CITY OF MORGAN CITY, Louisiana
v.
Gisele W. GIBSON.
HOUSING AUTHORITY OF the CITY OF MORGAN CITY, Louisiana
v.
Gisele W. GIBSON.

Nos. CA 91 0406, CA 91 0407.

Court of Appeal of Louisiana, First Circuit.

April 10, 1992.
Rehearing Denied May 28, 1992.

*546 Dale H. Hayes, Leonard and Hayes, Morgan City, for appellant.

Harold J. Rhodes, Morgan City, for appellee.

Robert R. Boland, Jr., Civ. Service Gen. Counsel, Dept. of State Civ. Service, Baton Rouge, for Herbert L. Sumrall, Director Dept. of State Civ. Service.

Before COVINGTON, C.J., and LeBLANC and WHIPPLE, JJ.

COVINGTON, Chief Judge.

The Housing Authority of the City of Morgan City, Louisiana, appeals from a decision of the State Civil Service Commission reinstating Gisele W. Gibson as Housing Authority Project Manager II, granting back pay, and ordering the Housing Authority (the appointing authority) to pay attorney's fees to Gibson and her attorney. For the reasons assigned below, we reverse.[1]

Gisele W. Gibson was suspended from her position by a letter dated September 29, 1989 and signed by the Chairman of the Housing Authority of the City of Morgan City, Louisiana. The letter indicated as reasons for this action an investigation into appellee's failure to repay salary overpayments and undocumented overtime, the authorization of excess salary payments to herself, her unauthorized upgrade of her position to Project Manager II, and her failure to operate the Section 8 program in accordance with programmatic guidelines, resulting in deficiencies in rent reasonableness and utility allowances and in conflicts of interest.

Gibson appealed from this suspension; on March 5, 1990, a letter signed by the Chairman of the appointing authority notified her that the Housing Authority had determined that she should be dismissed and removed from her position for "misconduct and gross inefficiency and mismanagement of her duties." Reasons were enumerated for this decision.[2]

*547 Finally, on April 5, 1990, a letter was sent to Gibson stating that she was terminated for the reasons enumerated in the March 5 letter. She appealed from this action. The appeals were consolidated, and a hearing was held on August 22, 1990, before Civil Service Commission Referee Bernice R. Pellegrin. The referee reversed the suspension and termination of Gibson and ordered her to be reinstated to her position. The referee also awarded back pay and attorney's fees in the amount of $500.00.

Appellant, the Housing Authority of the City of Morgan City, appeals Pellegrin's decision, assigning seven assignments of error. We find that assignments II, III, VI, and VII have merit and will address them generally in this opinion.[3]

We first note that to determine whether legal cause existed for disciplinary action taken against a classified employee with permanent status in state civil service, heard by an appointed referee, the Court of Appeal is required to independently review the record to determine whether the Commission's conclusion was arbitrary, capricious, or manifestly wrong. Goree v. Department of Corrections, Wade Correctional Center, 468 So.2d 829 (La.App. 1st Cir.), writ denied, 474 So.2d 1299 (La.1985).

FACTS

Gisele W. Gibson began working with the Housing Authority of Morgan City in September of 1985; she began as a Typist Clerk I. She testified that she took a test for Typist Clerk II and was promoted to that position after showing the results to Wendell Bogan, her supervisor, who advised the payroll clerk, Ruby Maize, to begin paying her at the appropriate salary. Her promotion to Project Manager II came about in the same way, according to Gibson; she took a test, brought the results in to Bogan, and was paid accordingly thereafter. Standard Form-1's in the record indicate that Ms. Gibson's promotion from Typist Clerk 1 to Typist Clerk II was effective on July 21, 1987, with a pay raise from $762.00 per month to $816.00 per month; her promotion from Typist Clerk II to Housing Authority Project Manager II[4] was effective December 30, 1988 with a salary increase from $883.00 per month to $1,309.00 per month. However, both SF-1's were not approved by the Department of Civil Service until May 12, 1989; they are dated April 4, 1989.

Upon promotion to Housing Manager II, Gibson's responsibilities included making "rent reasonableness" determinations. According to Bogan's testimony, "What you have to do is go out and pick houses—like houses or similar houses and try to make a determination of whether we are paying too much rent or too little rent based on the market value of the houses in Morgan City or in the area." She was also required to determine "utility allowances," which are paid to each qualified recipient of housing based upon percentages of power used by each residence. Gibson was also asked to assume the duties of Civil Service record keeping at an unidentified time during her tenure as Project Manager II.

On February 17, 1989, the Office of Inspector General of the United States Department of Housing and Urban Development (HUD) issued an audit report resulting from its audit of the Housing Authority of the City of Morgan City.[5] Findings were made highly critical of the operation and management of the Housing Authority, *548 and particularly, of Wendell Bogan, the Executive Director of the Housing Authority, and of Gisele W. Gibson. It was in the wake of this audit, and apparently in an attempt to comply with an express directive to terminate Ms. Gibson, that disciplinary action was taken against appellee.

In summary, the audit found that Bogan and Gibson were overpaid by $24,701.00; their salaries were to be paid from a combination of Section 8 and low-rent housing funds, but instead the entire budgeted salaries were paid from low-rent housing funds and additional amounts over budget were paid from Section 8 funds. In addition, undocumented overtime in the amount of $2,515.77 was paid. The audit further found that procurement policies were not followed, with resulting questionable payments in the amount of $8,015.00. Improper charges to the Housing Authority's credit card were made, amounting to $5,249.65. Payments amounting to $16,726.00 were made under the Section 8 program without waivers of the conflict-of-interest provisions contained in the Annual Contribution Contract.

Further, no rent reasonableness determinations were made and utility allowances were not adequate, according to the report. There were inadequate internal controls to regulate cash and other assets. Attendance and leave records were improperly maintained by Gibson, who acted as timekeeper, and improper pay increases were made. Bogan did not review attendance and leave records, and the report expressly found that Gibson was not knowledgeable of HUD and State of Louisiana Civil Service Requirements. As a result of "a lack of involvement by the Executive Director and the Board," budget overruns for the three years preceding the audit were found.

Recommendations were made to correct the deficiencies found in the audit; the most pertinent to this opinion were the request that Bogan repay the $20,910.49 he owed as a condition of further employment, and that Gibson be terminated "for refusing to repay to the Housing overpayments and undocumented overtime payments."[6] HUD further noted that Gibson's unauthorized salary payments to herself, as well as the upgrade in her posi

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