Holt v. Western Farm Services, Inc.

507 P.2d 674, 19 Ariz. App. 335
CourtCourt of Appeals of Arizona
DecidedJuly 3, 1973
Docket1 CA-CIV 2004
StatusPublished
Cited by2 cases

This text of 507 P.2d 674 (Holt v. Western Farm Services, Inc.) is published on Counsel Stack Legal Research, covering Court of Appeals of Arizona primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Holt v. Western Farm Services, Inc., 507 P.2d 674, 19 Ariz. App. 335 (Ark. Ct. App. 1973).

Opinion

KRUCKER, Judge.

This is an appeal from a judgment for the plaintiff on an action on an unverified open account in the amount 'of $13,031.61. The facts are' as follows. Plaintiff below, Western Farm Services, Inc. (hereinafter referred to as appellee) brought suit alleging that by a verbal contract defendants below (hereinafter referred to as appellants) “became indebted in the sum of $14,246.64 on account of goods and merchandise furnished by the plaintiff to defendants at their express instance and request, which sum defendants promised to pay.”

The appellants filed an answer denying that they were indebted to the appellee in the sum stated and alleging that they were entitled to credits on said account.

The appellants submitted a pre-trial memorandum setting forth the issue to be tried as “namely that defendants are indebted to plaintiff for an amount in excess of $14,000 for goods and merchandise purchased on open account and delivered to defendants.” The case proceeded to trial. The appellee called as a witness Robert Todd who had been in charge of sales and general management for the preceding 19 months. It was Mr. Todd’s responsibility to see that the accounts were billed, tie testified that the appellants had purchased agricultural products from the appellee on a credit basis, either placing orders by telephone or through appellee’s sales representative. Also, that he was personally acquainted with the appellants’ account, having reviewed it several times and compared it with other files for method of preparation. He further testified as to the manner in which the accounts were prepared under his supervision and that they were prepared in the usual course of business. Todd also noted that when Holt was presented with the balance owed on the account, he made no objections to its truth or accuracy. According to him, he asked Holt when appellee could expect payment and Holt responded, “It might be this year or next year.”

Over the objection of appellants’ counsel, appellee’s Exhibit No. 1, consisting of a multi-page document described as the office folder customer account of Glen Holt containing appellee’s invoices and state *337 ments for the year 1970, was placed into evidence under Rule 44 (q), Rules of Civil Procedure, 16 A.R.S. Appellee’s Exhibit No. 2, consisting of a running balance on charges from appellants’ account from January, 1970 through July, 1971, which showed charges and credits totalling $20,325.77 was then admitted into evidence. The initial statement of January, 1970, as shown by Exhibit No. 2, reflected a balance forward of $14,371.11 accumulated from the previous 12 years of dealings between the two parties. This balance forward contained interest calculated at one percent per month on everything that was sixty days past due, and, according to Todd was calculated at twelve percent compounded monthly on all outstanding debts unpaid for one year. Appellee’s credit manager testified that payments are applied to the oldest items of an open account.

After the appellee rested, the appellants, without putting on any evidence, rested. The trial court then received arguments and memoranda of authority before ariving at its judgment for appellee in the sum of $13,031.61, 1 plus interest.

Appellants, in challenging the judgment, raise the following questions for our consideration :

1. Was appellee’s Exhibit No. 1 admissible under Rule 44, Rules of Civil Procedure, 16 A.R.S. and A.R.S. § 12-2262?
2. If it is admissible, what weight should it be given ?

ADMISSIBILITY OF THE RECORDS Rule 44(q), the Business Records Rule, provides:

* * * * * *
“2. Any record of an act, condition or event, shall, insofar as relevant, be competent evidence if the custodian or other qualified witness testifies to its. identity and the mode of its preparation, and if it was made in the regular course of business, at or near the time of the act, condition or event, and if, in the opinion of the court, the sources of information, method and time of preparation were such as to justify its admission.”

Appellants contend that appellee’s Exhibit No. 1 did not meet these requirements in that Mr. Todd had no personal knowledge of the way appellee’s invoices were prepared prior to his employment, some 19 months before the trial. We do-not agree. A like contention was raised and rejected in Drumwright v. Lynn Engineering & Mfg. Inc., 14 Ariz.App. 282, 482 P.2d 891 (1971), wherein this court, in reviewing testimony of the present custodian,, said:

“The testimony of the present custodian amply establishes the records’ authenticity. The trial court is afforded broad discretion in the admission of such records, Merrick v. United States Rubber Co., 7 Ariz.App. 433, 440 P.2d 314 (1968), and the exhibits and testimony adequately reflect that an accurate account of the events transpiring in the period in question was recorded. Any objection to the records because of their preparation under the supervision of a. Comptroller, other than the witness, which was the situation with the majority of the entries, goes to their weight, and not their admissibility.” 482 P.2d at. 893.

In the instant case the evidence amply establishes the authenticity of the records. Mr. Todd testified that he was personally-acquainted with the account, having reviewed it on several occasions; that he: *338 had compared the files prepared prior to his employment for method of preparation and that it was the same as during his employment. Further, he testified that the files were prepared in the ordinary course of business within a week from the time the orders were made. In light of the foregoing evidence, we cannot say the trial court abused its discretion in admitting these records into evidence.

WEIGHT GIVEN TO THE RECORDS

Appellants, citing Merrick v. United States Rubber Co., 7 Ariz.App. 433, 440 P.2d 314 (1968), complain that the appellee’s evidence did not prove each item of the open account because it commenced with a debit balance (the balance forwarded at the beginning of 1970 for the past 12 years of $14,371.11).

It is axiomatic that the burden is on the one seeking to recover on an open account to prove each item included therein. Piper v. Salem, 48 Ariz. 314, 61 P.2d 399 (1936) ; Kunselman v. Southern Pacific R. R. Co., 33 Ariz. 250, 263 P. 939 (1928), and for this reason an open account may not commence with a debit balance. Merrick v. United States Rubber Co., supra. These principles, however, do not preclude an action on an open account where the first item is an unpaid account stated. Piper v. Salem, supra. As stated by our Supreme Court in the case of Chittenden & Eastman Co. v. Leader Furniture Co., 23 Ariz. 93, 201 P. 843, 844 (1921):

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Arthur Elevator Co. v. Grove
236 N.W.2d 383 (Supreme Court of Iowa, 1975)
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517 P.2d 1272 (Arizona Supreme Court, 1974)

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507 P.2d 674, 19 Ariz. App. 335, Counsel Stack Legal Research, https://law.counselstack.com/opinion/holt-v-western-farm-services-inc-arizctapp-1973.