GODFREY v. Huntington Lumber & Supply Company

584 So. 2d 1254, 1991 WL 142141
CourtMississippi Supreme Court
DecidedJuly 24, 1991
Docket90-CA-0095
StatusPublished
Cited by96 cases

This text of 584 So. 2d 1254 (GODFREY v. Huntington Lumber & Supply Company) is published on Counsel Stack Legal Research, covering Mississippi Supreme Court primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
GODFREY v. Huntington Lumber & Supply Company, 584 So. 2d 1254, 1991 WL 142141 (Mich. 1991).

Opinion

584 So.2d 1254 (1991)

GODFREY, Bassett & Kuykendall Architects, Ltd.
v.
Huntington Lumber & Supply Company, Inc. and Copiah County Board of Education.

No. 90-CA-0095.

Supreme Court of Mississippi.

July 24, 1991.

John L. Low, IV, Watkins & Eager, Jackson, for appellant.

J. Harold Graham, Crystal Springs, Olen C. Bryant, Jr., Hazlehurst, for appellee.

Before HAWKINS, P.J., and ROBERTSON and SULLIVAN, JJ.

HAWKINS, Presiding Justice, for the COURT:

Godfrey, Bassett & Kuykendall Architects, Ltd., appeals from the judgment against it in favor of Huntington Lumber & Supply Company, Inc., and Copiah County Board of Education in the circuit court of Copiah County in the amount of $9,000. We affirm.

FACTS

THE PARTIES

The parties are:

T.A. (Bubba) Huntington, Jr., who owns and does business in the corporate name of Huntington Lumber & Supply Co., Inc., of Hazlehurst (Huntington).
Godfrey, Bassett & Kuykendall, Architects, Ltd., a professional corporation of architects, operating out of Jackson. Arthur Godfrey is the senior member of the firm.
*1255 The Copiah County Board of Education, the owner of the project, whose superintendent is Dale Sullivan.

EVENTS

In 1988 and for the prior fifteen years, the Godfrey firm was the firm employed by the Copiah County Board of Education (the Board) to render all architectural services required by the county school district.

In the spring of 1988, the Board recognized a need to modernize and renovate three areas of the Crystal Springs school:

1. the high school cafeteria,
2. the business department and library of the high school, and
3. air conditioning in the elementary classrooms.

Accordingly on May 2, the Board advertised for bids to be received on May 26 on plans and specifications drawn and prepared by the Godfrey firm. Architectural plans and specifications are generally voluminous and meticulous.

One of the pages of the volume titled "Detail Specifications" reads:

DIVISION 1 GENERAL REQUIREMENTS SECTION 1H2 CONTINGENCIES
1H-1 SCOPE:
(a) The Contractor shall include in his bid the sum of $9,000 to cover the cost of contingencies. Contingencies are described as items necessary or desired to complete the project in accordance with the Owner's desires. In general, these are latent conditions discovered after construction work begins, items omitted from the documents or items which the Owner feels are necessary for a complete project.
(b) In the event no contingency funds are used, the entire amount will be credited to the Owner.[1]

On May 23 the Godfrey firm mailed a document called "Addendum #1" to all contractors who proposed to bid.[2] Item #2 of this addendum stated "Omit the $9,000 contingency from bid."

Huntington was one of the contractors bidding.

When the bids were opened and examined by the Board on May 26, the Board found that the lowest bid, in excess of $300,000, more than the school district was prepared to spend, and no bid was accepted. At the subsequent June 6 meeting of the Board, all bids were rejected. Also at this meeting, the Board decided to develop the renovation piece-meal. Most urgently needed was renovation of the business department and library of the high school, and the Board decided to re-advertise this part, and taking out the air conditioning of this area. The Board thereupon authorized the Godfrey firm to receive bids for this reduced area on June 22.

The Godfrey firm thereupon revised the original plans and specifications by deleting the appropriate areas where renovation was to be postponed. The firm did not prepare new specifications and plans from scratch. The junior member of the firm, Lance Kuykendall, prepared the June documents.

Huntington saw the $9,000 contingency in the specifications, and was interested in determining whether or not it would be deleted by an addendum as it had been deleted from the May specifications. Nine thousand dollars was more than ten percent of the bid he proposed to submit, and *1256 he wanted to be certain on this feature. He therefore called the Godfrey firm in an effort to talk with him. Huntington and Godfrey had known each other for several years and were friends.

On June 21, the day before the bid letting, the two had a telephone conversation, at which time, according to Huntington, Godfrey assured him that the firm was mailing out an addendum which omitted the $9,000 contingency just as it had been omitted from the May specifications.

The firm had in fact prepared and mailed an addendum dated June 20, but this addendum did not omit the $9,000 contingency, which remained in the specifications upon which the Board accepted bids June 22.

Huntington also testified he never saw the addendum to the June specifications. Had he seen it and read it, of course he would have detected that the $9,000 contingency had not been omitted.

Huntington's was the low bid on June 22 at $77,700. Although the contractor was given ninety days to complete his contract, the Board was quite interested in getting the job completed before the 1989-90 school year began, and asked Huntington to start his work immediately. Huntington complied, and began work on the job the next day.

Several weeks later he was sent the contract which had been signed by the president of the Board, and Huntington also signed it. The contract makes reference to an addendum.

It was only later that Huntington learned that the June 20 addendum did not in fact omit the $9,000 contingency. At the subsequent bid opening of the cafeteria renovation under its scaled down specifications, Kuykendall remarked to Huntington that he had a $9,000 contingency clause in his contract.

There were discussions between the Board, Huntington and Godfrey. Without the $9,000 contingency, Huntington was not the low bidder. The Board contacted the Attorney General's Office for an opinion, and decided to deduct the $9,000 from the final payment to Huntington, thereby paying him only $68,700.

Huntington sued Godfrey and the school district through its board. Following a jury trial, he was awarded a judgment against the Godfrey firm for $9,000.

The Godfrey firm has appealed.

LAW

Had Huntington actually seen and read the June 20, 1988, addendum, he would have discovered that the $9,000 contingency in the specifications indeed had not been omitted.

The bid he signed June 22, on a two-page, single-spaced form prepared by the architect, acknowledged:

ADDENDUM RECEIPT: The receipt of the following addenda to the specifications is acknowledged:
Addendum No. 1 Dated June 20, 1988 (underscoring typed in on form)

The contract Huntington signed some three weeks later, but dated as of June 22, contains the following paragraph:

ARTICLE 1
THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein.

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Cite This Page — Counsel Stack

Bluebook (online)
584 So. 2d 1254, 1991 WL 142141, Counsel Stack Legal Research, https://law.counselstack.com/opinion/godfrey-v-huntington-lumber-supply-company-miss-1991.