Genser v. Butler Brd. of Elec. Appeal of: RNC

Supreme Court of Pennsylvania·Decided October 23, 2024·No. 27 WAP 2024·Published

Opinion

[J-82A-2024 and J-82B-2024]

IN THE SUPREME COURT OF PENNSYLVANIA WESTERN DISTRICT

TODD, C.J., DONOHUE, DOUGHERTY, WECHT, MUNDY, BROBSON, McCAFFERY, JJ.

FAITH GENSER AND FRANK MATIS : No. 26 WAP 2024 :

: Appeal from the Order of the v. : Commonwealth Court entered : September 5, 2024, at No. 1074 CD : 2024, Reversing the Order of the BUTLER COUNTY BOARD OF : Court of Common Pleas of Butler ELECTIONS, REPUBLICAN NATIONAL : County entered August 16, 2024, at COMMITTEE, REPUBLICAN PARTY OF : No. MSD-2024-40116.

PENNSYLVANIA, AND THE :

PENNSYLVANIA DEMOCRATIC PARTY : SUBMITTED: September 26, 2024 :

:

APPEAL OF: REPUBLICAN NATIONAL :

COMMITTEE AND REPUBLICAN PARTY :

OF PENNSYLVANIA :

FAITH GENSER AND FRANK MATIS : No. 27 WAP 2024 :

: Appeal from the Order of the v. : Commonwealth Court entered : September 5, 2024, at No. 1085 CD : 2024, Reversing the Order of the BUTLER COUNTY BOARD OF : Court of Common Pleas of Butler ELECTIONS, REPUBLICAN NATIONAL : County entered August 16, 2024, at COMMITTEE, REPUBLICAN PARTY OF : No. MSD-2024-40116.

PENNSYLVANIA, AND THE :

PENNSYLVANIA DEMOCRATIC PARTY : SUBMITTED: September 26, 2024 :

:

APPEAL OF: REPUBLICAN NATIONAL :

COMMITTEE AND REPUBLICAN PARTY :

OF PENNSYLVANIA :

OPINION

JUSTICE DONOHUE DECIDED: OCTOBER 23, 2024

I. Introduction The Republican National Committee and the Pennsylvania Republican Party (collectively, “Republican Party” or “Appellants”) challenge the Commonwealth Court’s decision that the Butler County Board of Elections (“Board”) was required to count provisional ballots cast by two electors after the electors were notified that their mail ballots1 would not be counted because of their failure to follow one of the mandatory requirements for voting by mail. For the reasons discussed in this opinion, we affirm the judgment of the Commonwealth Court. Background The manner in which mail-in ballots are to be submitted by a voter is prescribed in the Election Code.2 Mail-in ballots are provided to voters in packages that contain not only the ballot, but two envelopes. One envelope, marked “Official Election Ballot,” has come to be referred to as the “Secrecy Envelope.” The second envelope, which we refer to as the “Declaration Envelope” or “Outer Envelope,” bears information including a declaration to be signed and dated by the voter and the address for the county board of elections where the ballot will be returned. Once a voter marks the ballot, the voter is required to place the ballot into the Secrecy Envelope, seal the Secrecy Envelope, and then place the Secrecy Envelope in the Declaration Envelope. 25 P.S. § 3150.16(a).3 We refer to these three elements of a mail-in ballot so assembled as the “Return Packet.”

1 As pertinent to this appeal, absentee and mail-in ballots are treated similarly under the Election Code. 2 Act of June 3, 1937, P.L. 1333, as amended, 25 P.S. §§ 2601-3591. 3 “[T]he mail-in elector shall, in secret, proceed to mark the ballot …, and then fold the ballot, enclose and securely seal the same in the envelope on which is printed, stamped or endorsed ‘Official Election Ballot.’ This envelope shall then be placed in the second one, on which is printed the form of declaration of the elector, and the address of the elector’s county board of election and the local election district of the elector.” 25 P.S. § 3150.16(a).

The Declaration Envelope contains a unique bar code that links the Return Packet to the voter’s registration file contained in the Statewide Uniform Registry of Electors (“SURE”) System. Return Packets must be received by county boards of election by eight o’clock P.M. on the day of the election in which they are cast. Id. § 3150.16(c). Upon receipt, the Return Packet is reviewed for compliance with the signature, dating and Secrecy Envelope requirements.4 Non-compliant Return Packets are set aside. The Return Packets are placed in “sealed or locked containers,” where they remain, unopened, until seven o’clock in the morning on Election Day, which is when pre-canvassing of mail-in ballots may begin. Id. § 3146.8(a), (g)(1.1).5 The facts underlying this appeal are not in dispute. Two electors, Faith Genser and Frank Matis (hereinafter, “Electors”), chose to vote in the 2024 Primary Election by mail-in ballot. When completing their mail-in ballots, Electors failed to enclose their ballots in the Secrecy Envelopes before mailing their ballots to the Board. Upon receipt by the Board, both Return Packets were scanned by an Agilis Falcon machine, which measured their dimensions and predicted that both lacked a Secrecy Envelope.6 The Board logged the receipt of Electors’ mail-in ballots in the SURE System, noting the lack of a Secrecy Envelope, which triggered an automatic email (“Notice Email”) to be sent to Electors.

The SURE System was established in 2002 under 25 Pa.C.S. § 1222. In re Doyle, 304 A.3d 1091, 1096 n.3 (Pa. 2023). The “registry is a ‘single, uniform integrated computer system’ maintained by the Pennsylvania Department of State which is ‘a

4 See, e.g., N.T., 5/7/2024, at 67-68 (Director McCurdy testifying regarding the initial sorting and scanning of Return Packets). 5 Pre-canvassing involves “the inspection and opening of all envelopes containing official … mail-in ballots, the removal of such ballots from the envelopes and the counting, computing and tallying of the votes reflected on the ballots.” 25 P.S. § 2602(q.1). 6 Mail-in ballots that lack a Secrecy Envelope when received by a county board of elections are often referred to as “naked ballots.”

database of all registered electors in this Commonwealth.’” Id. (citing 25 Pa.C.S. § 1222(c)(1)). Each county registration commission “shall be required to use the SURE System as its general register.” 25 Pa.C.S. § 1222(e). The SURE System contains voters’ identifying information obtained during voter registration, and registrars, employees, and clerks of a commission who are responsible for voter registration are required to undergo training to work in the SURE System. Doyle, 304 A.3d at 1096 n.3 (quoting McLinko v. Dep’t of State, 279 A.3d 539, 575 (Pa. 2022)).

All county registration commissioners are required to maintain their registration records in the SURE System and to “add, modify and delete information in the system as is necessary and appropriate.” 25 Pa.C.S. § 1222(c) & (c)(4). Both county registration commissioners and the Department of State of the Commonwealth are permitted “to review and search the system and to permit the sending of notices to the appropriate officials regarding death, change of address or other information which could affect the qualifications of an applicant or the registration of a registered elector.” Id. § 1222(c)(7). The SURE System must permit “the timely printing and transmission by commissions of district registers and all other information contained in the system as may be necessary for the operation of the polling places on Election Days.” Id. § 1222(c)(13). Among other functions, the SURE System also identifies “registered electors who vote in an election and the method by which their ballots were cast.” Id. § 1222(c)(20). There are uniform procedures for entering data into the SURE System, including designations of some information that must be entered and some information that may be entered. 4 Pa. Code § 183.4.

In this matter, when logging its receipt of Electors’ defective Return Packets, the Board updated the ballot status in the SURE System by selecting the option “CANC – NO SECRECY ENVELOPE[.]” N.T., 5/7/2024, at 68. Selecting this option indicates that the

ballot will not be counted due to lack of a Secrecy Envelope. As a result, the Notice Email

generated within the SURE System was sent to Electors and advised them as follows:

After your ballot was received by BUTLER County, it received a new status.

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Genser v. Butler Brd. of Elec. Appeal of: RNC, (Pa. 2024).

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