Engineering Contractors Association of South Florida, Inc. v. Broward County

789 So. 2d 445, 2001 WL 716857
CourtDistrict Court of Appeal of Florida
DecidedJune 27, 2001
Docket4D00-2319
StatusPublished
Cited by4 cases

This text of 789 So. 2d 445 (Engineering Contractors Association of South Florida, Inc. v. Broward County) is published on Counsel Stack Legal Research, covering District Court of Appeal of Florida primary law. Counsel Stack provides free access to over 12 million legal documents including statutes, case law, regulations, and constitutions.

Bluebook
Engineering Contractors Association of South Florida, Inc. v. Broward County, 789 So. 2d 445, 2001 WL 716857 (Fla. Ct. App. 2001).

Opinion

789 So.2d 445 (2001)

ENGINEERING CONTRACTORS ASSOCIATION OF SOUTH FLORIDA, INC., Florida Transportation Builders Association, Inc., Central Florida Equipment Rentals, Inc., Community Asphalt Corporation, the Demoya Group, Inc., Freedom Pipeline Corp., and the Redland Company, Inc., Appellants,
v.
BROWARD COUNTY, Florida, a political subdivision of the State of Florida, Appellee.

No. 4D00-2319.

District Court of Appeal of Florida, Fourth District.

June 27, 2001.

*447 Mike Piscitelli and Frederick J. Springer of Vezina, Lawrence & Piscitelli, P.A., Fort Lauderdale, for appellants.

Edward A. Dion, Broward County Attorney, and Andrew J. Meyers, Chief Appellate Counsel, and Tamara M. Scrudders, Assistant County Attorney, Fort Lauderdale, for appellee.

STEVENSON, J.

In this appeal, we are required to decide whether Broward County's newly-implemented bidding procedure for the award of county road construction projects, employing a combination of short-listing and competitive sealed bidding, is contrary to Florida law. We hold that it is and reverse the order of the trial court upholding the new procedure.

Background

Prior to 1999, Broward County relied upon a formal competitive sealed bidding process to award county road and bridge projects, letting the contract to "the lowest competent bidder." In early 1999, Broward County amended its Procurement Code, and changed the procedure used to award county road and bridge projects. The amendment to chapter 21 of the Procurement Code contained fairly standard language concerning the review of bids for public contracts and included the following provision:

21.41. Determination of Nonresponsibility.
. . . .
c. The awarding authority may consider any unresolved concern regarding an offeror, including a bidder or proposer, prior to making an award. At any time prior to award, the awarding authority may find that an offeror is not responsible to receive a particular award. The awarding authority may consider the following factors, without limitation: debarment or removal from the authorized vendors list or a final decree, declaration or order by a court or administrative hearing officer or tribunal of competent jurisdiction that the offeror has breached or failed to perform a contract, claims history of the offeror, performance history on a County contract(s), an unresolved concern, or any other cause under this code and Florida law for evaluating the responsibility of an offeror.

The underlined language was added by the amendment.

Following the amendment to the Procurement Code, the County changed the procedure used to award county road projects, opting for a combination of shortlisting and traditional sealed bidding. The trial court described the change as follows:

Previously, Broward County would advertise that bids would be accepted on road projects, and all road contractors were permitted to submit bids.... The primary difference between these two *448 processes is that the New Procurement Process restricts the number of bidders and, therefore, the lowest responsible, responsive bidder may be chosen from fewer submitted bids.

Under the new procedure only those contractors who make the "short-list" may submit sealed bids. To obtain its shortlist, the County first publishes a "Request for Letters of Interest" (RLI) in the project. The County then attaches to the RLI a list of factors that will be considered in the short-listing decision process.[1] County "staffers" then prepare a spreadsheet on each contractor, assigning either an "acceptable" or "unacceptable" rating on each of the categories based upon the contractor's responses to the RLI. These spreadsheets are sent to the selection committee, which is comprised of some Broward County commissioners and management level personnel. A meeting is then held and committee members vote for their top choices. After the votes are cast and tallied, a determination is made regarding how many votes a contractor must have received in order to make the short-list. Those contractors that make the short-list then engage in traditional competitive sealed bidding.

This new procedure was used in the selection process for the Hiatus Road Project, the Wiles Road Project, the Douglas Road Project, and the Broward Boulevard Project. The contractor appellants in this appeal responded to the County's Request for Letters of Interest on one or more of the four projects. The only contractor to make the short-list on any one of the four projects was Community Asphalt. As a result, in November 1999, the appellant contractors—Central Florida Equipment Rentals, Inc., Community Asphalt Corporation, The DeMoya Group, Inc., Freedom Pipeline Corp., and The Redland Company, Inc.—and two professional organizations —Engineering Contractors Association of South Florida, Inc., and Florida Transportation Builders Association, Inc.—filed suit, alleging, among other things, that the new procedure was contrary to chapter 336, Florida Statutes, and seeking a declaratory judgment and injunctive relief.

A bench trial was held, and the evidence presented regarding the manner in which the new procedure had been implemented was largely consistent with the allegations of the plaintiffs' complaint. The staff evaluations created based upon the contractors' responses to the RLIs were consistent with the representations in the complaint—some contractors who received all "+" or all "acceptables" did not receive a single vote so as to be placed on the short-list. For the most part, those who sat on the selection committee could not recall specifically why they voted for one contractor over another or even why they voted for a particular contractor on one project but not another. Some testified that they cast their votes based upon past personal experiences with the companies, some favored companies headquartered in Broward County, some considered how cooperative contractors have been with the County in the past, and some considered it a plus if a firm was owned and operated by a minority.

Both parties agreed that the relevant statutes are section 255.20, in the chapter entitled "Public Property and Publicly *449 Owned Buildings," section 336.44, "County Road System," and section 336.41, which is referenced by section 336.44. These statutes provide in relevant part:

255.20 Local bids and contracts for public construction works; specification of state-produced lumber.—
(1) A county ... seeking to construct or improve a public building, structure, or other public construction works must competitively award to an appropriately licensed contractor each project.... As used in this section, the term "competitively award" means to award contracts based on the submission of sealed bids, proposals submitted in response to a request for proposal, proposals submitted in response to a request for qualifications, or proposals submitted for competitive negotiation.
336.41 Counties; employing labor and providing road equipment; definitions.—
(1) The commissioners may employ labor and provide equipment as may be necessary, except as provided in subsection (3), for constructing and opening of new roads or bridges and repair and maintenance of any existing roads and bridges.
. . . .
(3) All construction and reconstruction of roads and bridges ...

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789 So. 2d 445, 2001 WL 716857, Counsel Stack Legal Research, https://law.counselstack.com/opinion/engineering-contractors-association-of-south-florida-inc-v-broward-fladistctapp-2001.