Donald Herrick, V. Special Commitment Center

Court of Appeals of Washington·Decided May 29, 2024·No. 58167-1·Unpublished

Opinion

Filed

Washington State

Court of Appeals

Division Two

May 29, 2024

IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON

DIVISION II

DONALD HERRICK, No. 58167-1-II

Appellant,

v.

UNPUBLISHED OPINION

SPECIAL COMMITMENT CENTER,

Respondent.

PRICE, J. ⎯ Donald Herrick brought a Public Records Act (PRA), chapter 42.56 RCW, case against the Special Commitment Center (SCC). Herrick appeals the superior court’s order on his motion for show cause, arguing that the superior court erred by denying his motion for in camera review. Herrick also argues that the superior court abused its discretion in determining the amount of penalty imposed against the SCC because the superior court misapplied the Yousoufian factors1 and because the superior court failed to consider approximately 40 additional records that were not disclosed due to the SCC’s inadequate search. We affirm the superior court’s order; however, because the superior court’s order fails to make any findings regarding the adequacy of the SCC’s search for the other records that were allegedly not disclosed, we remand to the superior court for further proceedings consistent with this opinion.

1 Yousoufian v. Office of Ron Sims, 168 Wn.2d 444, 229 P.3d 735 (2010).

FACTS

On July 22, 2014, Herrick sent the SCC a PRA request seeking “ ‘All New Arrival Profiles (NAPs), or the equivalent, from 1990 to the present [July 2014], for every resident ever processed under 71.09 regardless of petition status or current residency.’ ” Herrick v. Special Commitment Ctr., No. 50364-6-II, slip op. at 2 (Wash. Ct. App. Jun. 4, 2019) (quoting record).2 The SCC sent Herrick the responsive documents on June 10, 2015, and closed the PRA request. Id. at 5. Herrick filed a complaint regarding the SCC response to his PRA request for the NAPs, as well as four other PRA requests he had filed. Id. at 7. The SCC moved for summary judgment, which the superior court granted. Id.

Herrick appealed the superior court’s order on summary judgment, arguing, among other things, that the SCC’s search for the NAPs was inadequate. Id. at 1. This court described the facts Herrick presented at summary judgment regarding the SCC’s response to the request for NAPs:

A NAP is a document drafted by SCC clinicians to give staff an idea of the resident’s criminal and institutional histories, and medical or behavioral concerns.

According to Dr. Carole DeMarco, an SCC psychologist, a NAP is completed for each new admission to the SCC. Dr. DeMarco explained, “When the NAP is completed, it is placed in a separate folder with all of the other NAPs. After the resident is admitted to SCC, a folder is established in the Records Department for that resident, and the NAP is placed in the resident’s folder.” [Clerk’s Papers] (CP)

at 131. At the time of Herrick’s requests, the SCC had processed over 430 residents over the course of its existence.

....

[SCC Public Disclosure Officer Cheryl] Medina provided a declaration regarding her search processes for the NAPs. Medina stated:

2 https://www.courts.wa.gov/opinions/pdf/D2%2050364-6-II%20Unpublished%20Opinion.pdf

With respect to request number 201410-PRR-927 (and the original 201407-PRR-677), I produced all of the New Arrival Profiles (NAPs) to Mr. Podriznik [a member of Herrick’s legal team] that were responsive to the original PRR-677 request. I know that I produced all of the responsive NAPs because there is a folder on the SCC intranet that contains a copy of all the NAPs, and I produced all of the NAPs that in that folder had been created as of the date of Mr. Herrick’s request (July 14, 2014). There was also a list that I checked to verify that I had them all; when I checked the list, I found two NAPs were missing from the folder. I sought out and found those two missing NAPs, eventually obtaining them from Dr. Carole DeMarco.

CP at 226.

Herrick compiled a chart comparing an SCC resident list against the NAPs provided from PRR-927. The chart illustrated that the SCC did not provide Herrick with NAPs for more than 80 (out of 436) residents. The chart also illustrated that the SCC provided Herrick with over 70 duplicative NAPs.

Herrick, No. 50364-6-II, slip op. at 2-3, 5.

This court reversed the superior court’s order on summary judgment regarding the search for the NAPs explaining,

The SCC must search those places where a record is reasonably likely to be found and cannot limit its search to only a single record system if there are other record systems where a record may likely be. Medina searched and produced all the NAPs in the NAPs intranet folder. She examined these NAPs against another list, realized two were missing, and then produced those two missing documents. According to Dr. DeMarco, every resident upon admission receives a NAP, and each admitted resident has a folder in the records department that contains their NAP. The list Medina used to check her search could have been a list for resident folders, but her declaration lacks clarity on the list that was utilized. As a result, taking the evidence in a light most favorable to Herrick, there could have been a record system, the resident folders, that was seemingly not searched for PRR-927 or PRR-817. Dr.

DeMarco’s declaration shows that NAPs are reasonably likely, if not certainly, in the resident folders.

Viewing the evidence in a light most favorable to Herrick, the nonmoving party, Herrick’s exhibit, alongside Medina’s and Dr. DeMarco’s declarations, Herrick has

shown that a portion of the NAPs were excluded from the documents provided.

Further, he has shown that the SCC seemingly did not search a record system where the NAPs were reasonably likely to be located. The SCC has not shown its search was adequate beyond material doubt. As a result, we reverse the trial court’s grant of summary judgment on the NAPs requests.

Id. at 15 (citations omitted). This court affirmed the dismissal of Herrick’s other claims and remanded for further proceedings.

Following remand, Herrick filed a motion for in camera review of the record. According to Herrick, the issues presented for the superior court were “not related to any claimed exemptions or redactions per se, but rather are related to the adequacy of both the search and the response . . . .” CP at 9. As part of his motion for in camera review, Herrick sought to have the superior court order the SCC to produce designated documents for the superior court to compare. Herrick argued,

The above specified records should be provided in a timely manner in order to be both utilized by the Court in its In Camera Review and/or Show Cause determinations and also plaintiff in order to more smoothly navigate, correlate and offer explanation during the in camera review process and/or hearing etc.

CP at 16. The SCC argued that in camera review was inappropriate and Herrick’s motion for in camera review should be denied.

The superior court apparently took no action on Herrick’s motion for in camera review.

There is no order specifically denying Herrick’s motion for in camera review in the record provided to this court; however, there is also no record of a hearing being held on Herrick’s in camera review motion or such a review being conducted.

On December 5, 2022, Herrick filed a motion for show cause. Herrick identified the issue for resolution as whether the SCC adequately searched for and produced the requested NAPs. In

his motion, Herrick focused on two related, but separate arguments. First, he specifically identified two NAPs—for residents Ward and Hegewald—that were not produced with the responsive materials. Second, Herrick also alleged that dozens of NAPs were never produced in response to his request. Herrick identified approximately 40 NAPs that were produced in July 2022 after the SCC completed another search of resident records. Herrick argued that the SCC failed to show they conducted a reasonable search because they produced no evidence that anyone had searched for the NAPs in the resident folders.

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Donald Herrick, V. Special Commitment Center, (Wash. Ct. App. 2024).

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