Davis v. Village of Maywood

2020 IL App (1st) 191011
Appellate Court of Illinois·Decided December 17, 2020·No. 1-19-1011·Published·Cited by 1 cases

Opinion

Digitally signed by Reporter of Decisions Reason: I attest to Illinois Official Reports the accuracy and integrity of this document Appellate Court Date: 2020.12.17 13:20:20 -06'00'

Davis v. Village of Maywood, 2020 IL App (1st) 191011

Appellate Court ANDREW DAVIS and JAIRAME DAVIS, as Independent Caption Administrator of the Estate of Lee Anthony Davis, Deceased, Plaintiffs-Appellants, v. THE VILLAGE OF MAYWOOD, a Municipal Corporation, Defendant-Appellee.

District & No. First District, Third Division No. 1-19-1011

Filed June 24, 2020

Decision Under Appeal from the Circuit Court of Cook County, No. 2018-L-064020; Review the Hon. Cheryl D. Ingram, Judge, presiding.

Judgment Reversed and remanded with directions.

Counsel on Richard Dvorak, of Dvorak Law Offices, LLC, of Willowbrook, for Appeal appellants.

Howard C. Jablecki and Brian A.F. Gorka, of Klein, Thorpe & Jenkins, Ltd., of Chicago, for appellee.

Panel JUSTICE McBRIDE delivered the judgment of the court, with opinion. Presiding Justice Ellis and Justice Cobbs concurred in the judgment and opinion.

OPINION

¶1 A problem arose for the two plaintiffs after they electronically transmitted their complaint to the clerk of the court for filing on the last morning of the statute of limitations period, a Friday, within the first two weeks of Cook County’s mandated transition from paper to electronic court files. The clerk did not notify the plaintiffs’ attorney until four days later, a Tuesday, that the document was being rejected because the accompanying e-filing envelope lacked counsel’s “Cook County Attorney Code.” Counsel then immediately corrected the omission, resubmitted the complaint, and the clerk reviewed, accepted, and file-stamped it on that Tuesday. Subsequently, however, the trial court denied the plaintiffs’ motion to “excuse” the “tardy” filing pursuant to Illinois Supreme Court Rule 9(d)(2) (eff. Dec. 13, 2017), which empowers the court to grant “appropriate relief *** upon good cause shown” when an e-filed “document is rejected by the clerk and is therefore untimely.” The trial court then granted the defendant’s motion to dismiss the action as time barred. The plaintiffs appeal.

¶2 Because the plaintiffs filed a notice of appeal that complied with Illinois Supreme Court Rule 303 (eff. July 1, 2017), we have jurisdiction pursuant to Illinois Supreme Court Rule 301 (eff. Feb. 1, 1994) to review the final judgment of the trial court.

¶3 The plaintiffs’ personal injury and wrongful death action against Village of Maywood, Illinois, stems from Gale Jackson’s alleged aggravated domestic battery of Andrew Davis and murder of Andrew’s father, Lee Anthony Davis, on July 13, 2017, despite police contact with Jackson at the three men’s Maywood residence two days prior and on the day of the attack. Andrew and his father’s estate are the two plaintiffs seeking compensation based on the willful and wanton negligence of Maywood’s police officers in performing their duties to assist and protect victims of domestic violence.

¶4 On the last day of the one-year statute of limitations period for initiating civil actions against government entities (see section 8-101 of the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/8-101 (West 2016))), the Davises’ attorney submitted the complaint to the court clerk through Cook County’s newly adopted electronic filing system. When the Davises’ attorney was finalizing his client’s pleading in mid-2018, Cook County’s mandated e-filing system had been implemented less than two weeks before, on Monday, July 2, 2018. 1

1

E-filing in Illinois began with a pilot program in 2002, was expanded in 2012 to a permanent but optional program in the circuit courts, and then further expanded in 2014 as an option in criminal matters and traffic citations. In re Mandatory Electronic Filing of Civil Cases, Ill. S. Ct., M.R. 18368, at 1 (eff. Jan. 22, 2016). As of 2016, however, only 15 of 102 Illinois counties had opted to use any type of e-filing. Ill. S. Ct., M.R. 18368, at 1 (eff. Jan. 22, 2016). Because the implementation of discretionary e-filing programs had been insufficient, in 2016, the Illinois Supreme Court adopted

¶5 The Davises’ attorney transmitted the complaint from the law firm’s offices on Friday, July 13, 2018, at 10:32 a.m. by using the Odyssey eFileIL portal maintained by Tyler Technologies, Inc. Cook County’s e-filing envelope required counsel to enter the unique seven-digit license number that is issued to attorneys by the Illinois Attorney Registration and Disciplinary Commission (ARDC), as well as to twice enter the five-digit Cook County Attorney Code that is issued by the clerk of the circuit court to identify specific attorneys and law firms. Before submitting the complaint, the Davises’ attorney entered the ARDC number in the appropriate field. Counsel also entered his Cook County Attorney Code, as required in the “Lead Attorney” field under the “Party Information” section of the e-filing envelope, but did not reenter that number in the data field labeled “Case Cross Reference Number.” The law firm’s credit card information had been previously stored in the Odyssey system. Counsel ticked the law firm’s payment information prior to transmitting the document to the clerk. The clerk’s system assigned the matter circuit court case number 2018-L-64020, which is the case number still in use.

¶6 On Tuesday, July 17, 2018, at either 12:52 p.m. or 1:52 p.m. (both times appear in the record on appeal), the court clerk reviewed and rejected the submission because there was no Cook County Attorney Code in the “Case Cross Reference Number” field. That same afternoon, the Davises’ attorney resubmitted the document with the identifying number. The clerk accepted and file-stamped the resubmitted document as of 4:21 p.m. and charged the filing fee to the law firm’s credit card.

¶7 Tyler Technologies subsequently sent a clarifying e-mail on July 29, 2018, to inform its clients that “[a] recent update to eFileIL now requires filers to enter their 5-digit, numeric Attorney Code in the Case Cross Reference Number field” (emphases in original) and “[i]f an Attorney Code is not entered, you will not be able to proceed with the filing.” We note that it is unclear from this wording whether the lack of a Case Cross Reference Number would make it impossible to transmit the filing or whether the document would be transmitted but later rejected by the clerk.

¶8 Defendant Maywood filed a motion to dismiss the Davises’ pleading, arguing in part that the complaint was untimely filed four days after the lapse of the statute of limitations. The Davises responded to the substance of Maywood’s motion to dismiss. The Davises also filed a separate motion in which they cited Illinois Supreme Court Rule 9(d)(2) (eff. Dec. 13, 2017), which we will set out below. The Davises argued the circumstances were “good cause” for the trial court to “excuse the allegedly late filing of the Complaint in this action, and hold that the Plaintiffs’ claims are not time-barred.”

¶9 After written and oral arguments, the trial court resolved both motions in Maywood’s favor. The court reasoned that “the filing date [of the complaint] *** changes from the day that it was [first electronically submitted to the clerk to] the date that it’s actually accepted by the Clerk’s Office, which then makes the filing late.” Rule 9(d)(2) provides a potential remedy when submitted documents are rejected and are therefore “untimely,” and the trial judge acknowledged that the rule itself does not state a timeframe in which the moving party must seek relief from the court. Nevertheless, it was the judge’s opinion that the Davises should have sought relief under Rule 9(d)(2) either upon receiving notice of the late acceptance by the

standards and policies mandating that all civil cases be e-filed in the circuit courts by 2018. Ill. S. Ct., M.R. 18368, at 1 (eff. Jan. 22, 2016).

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Davis v. Village of Maywood
2020 IL App (1st) 191011 (Appellate Court of Illinois, 2020)