Cookish et al. v. Rouleau et al.

2004 DNH 045
District Court, D. New Hampshire·Decided March 11, 2004·No. CV-02-526-B·Published

Opinion

Cookish et a l . v . Rouleau et a l . CV-02-526-B 03/11/04

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF NEW HAMPSHIRE

Dennis R. Cookish & Michael Donovan

v. Civil N o . 02-526-B Opinion N o . 2004 DNH 045 Angela Rouleau, et. a l .

MEMORANDUM AND ORDER

Plaintiffs Dennis R. Cookish and Michael Donovan, both incarcerated inmates at the Northern New Hampshire Correctional Facility (“NCF”) in Berlin, N H , bring a claim for equitable relief and damages pursuant to 42 U.S.C. § 1983 against defendants Angela Rouleau, Bruce Cattell, Philip Stanley, and John Vinson, in their individual and official capacities.1 Plaintiffs claim that the defendants have denied them meaningful access to the courts. In particular, they challenge the prison library’s photocopy policy, the way in which it hires and uses inmate law clerks, the adequacy of the law library’s reference

1 Angela Rouleau has recently married and changed her name.

I refer to her by her maiden name throughout this order. Rouleau is the prison librarian, Cattell is the warden, Stanley is the commissioner, and Vinson is the prison’s in-house counsel.

materials and the way in which law library time is allocated to inmates. The parties have filed competing motions for summary judgment. I deny plaintiffs’ motion and grant defendants’ motion.

I. FACTS2

Plaintiffs assert the policies and practices of the prison impermissibly deny them meaningful access to the courts. They separate the policies and practices into four categories: (1) the prison’s photocopying policy; (2) its hiring and use of inmate law clerks; (3) the adequacy of the law library; and (4) the allocation of law library time to inmates. I lay out the factual background of each in turn. A. Photocopy Policy Plaintiffs first argue the prison’s photocopy policy infringes their right of access to the courts. The photocopy machine is located in Rouleau’s office and any legal material

2 In evaluating motions for summary judgment, I describe the facts in the light most favorable to the nonmoving party. Because I have granted defendants’ motion for summary judgment, I describe the facts in the light most favorable to the plaintiffs.

that an inmate wishes to have copied must be given to Rouleau.3 Rouleau does not read documents that are submitted for copying but she does inspect them for staples or crumpled paper that could damage the copier. She also confiscates documents that upon cursory review appear to be contraband items. Any confiscated documents are reviewed in depth and, if determined to be benign, are returned to the inmate. One such incident occurred when Cookish attempted to have a town’s voter checklist photocopied as part of an action he was preparing to file in state court. Rouleau seized the document and had it reviewed before returning it to Cookish three days later after it was determined that Cookish could properly have the voter checklist. Likewise, inmates are not allowed to possess the property of another, and when Cookish tried to photocopy public files relating to other inmates, the documents were seized until it was determined that Cookish was entitled to use them for his own research purposes.

3 Cookish and Donovan allege that Rouleau impermissibly reads privileged and confidential legal materials when she reviews documents submitted for copying. The record, however, contains no evidence to support these conclusory claims.

Photocopying at the law library is not “on demand.” Rather, all documents submitted for copying are required to be copied within 24 hours. Most copies, however, are completed and returned to inmates within a few minutes to a few hours. Photocopying is not free. Inmates must pay 10¢ for each side of a page that is copied, regardless of how much copying an inmate requires.4 The cost of copies is deducted from an inmate’s account. If an account has insufficient funds, the Inmate Accounts Office notifies the photocopy service provider office to cease photocopy service to that inmate until the shortage is made up. The Inmate Accounts Office then automatically withdraws the shortage from the inmate’s next monthly pay and notifies the inmate of such action. B. Inmate Law Clerks Plaintiffs next challenge the prison’s hiring policy and its use of inmate law clerks. The prison has a standing policy that inmates using the law library are not to assist each other without the warden’s approval and are to conduct their research quietly and independently. Rouleau employs two inmate law clerks

Outside parties are charged 50¢ per page.

who assist her in guiding inmates to find what they need in the law library. These inmate law clerks, however, may not give legal advice or conduct research for others. In hiring inmate law clerks, legal research proficiency is desirable, but a priority is placed on penologically important qualifications such as good conduct, work ethic, and a lack of security issues. If an inmate law clerk is unable to assist an inmate, Rouleau can assist him.

Cookish applied for an inmate law clerk position but was not hired despite his legal research experience. Cookish cited his previous experience as an inmate law clerk at a different New Hampshire state prison and two and a half years of legal study at the Nova University College of Law on his application. Nevertheless, Rouleau did not hire Cookish as an inmate law clerk because she claimed that the positions were already filled. In an affidavit submitted with her motion for summary judgment, Rouleau also cited Cookish’s tendency to not follow prison regulations by dispensing legal advice as another reason why he was not hired. Cookish has admitted to assisting at least one other inmate in preparing and drafting legal pleadings.

Plaintiffs also complain that inmate law clerks are untrained in finding the law and are unable to give legal advice or prepare legal pleadings for inmates. C. Research Materials Plaintiffs next challenge the adequacy of the prison law library. The NCF law library has a combination of law books and computers with research tools installed on them. Near the end of 2001, the law library began to shift away from hardbound books toward a computer based system. Prior to that time, law books were supplemented with various subscription services to keep them current. When some of the subscription services lapsed, updated legal material became available under Loislaw5 on the inmate law library computers, with the librarian’s computer having an internet connection and expanded access to Loislaw. The library still has some hardbound books, such as Federal Jury Practice and Instructions, Jury Instructions, and Federal Practice and Procedure, just to list a few items from the library’s inventory.

5 Loislaw is a computer based legal research system available on computer disk or the internet. Loislaw offers access to a range of legal materials, ranging from federal and state court opinions, to federal and state law, to federal and state court rules. The scope of available legal material is limited by the type of Loislaw subscription a patron has.

Inmates have access to both state and federal law under the Loislaw system, including, but not limited t o , New Hampshire Rules of Evidence, Practice and Procedure, New Hampshire statutes and case law, federal Circuit Court opinions, U.S. Supreme Court opinions, Federal Rules of Civil and Appellate Procedure, and Local Rules of Procedure. The U.S. Code is available on Loislaw through the librarian.6 If Rouleau is unable to find what an inmate needs, the inmate can fill out a request form and Rouleau can pass on the request to the main prison library, the inmate attorney, the prison’s in-house counsel, or even the New Hampshire Supreme Court library. Inmate law clerks are trained in the use of Loislaw and Loislaw instruction booklets are available to inmates.

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